Section one: Contracting authority
one.1) Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
procurement@north-ayrshire.gov.uk
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.north-ayrshire.gov.uk
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NAC/5112 - MTC, Inspection, Servicing and Repairs to Fire Suppression Systems
two.1.2) Main CPV code
- 50413200 - Repair and maintenance services of firefighting equipment
two.1.3) Type of contract
Services
two.1.4) Short description
North Ayrshire Council require its Fire Suppression Systems (Sprinklers, Dry Risers & Suppression) to be maintained in order to meet
statutory legislation and requirements. The new contract is expected to start 26/02/2023.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Lot 1 - Works in non-domestic properties.
Lot No
1
two.2.2) Additional CPV code(s)
- 51700000 - Installation services of fire protection equipment
- 50800000 - Miscellaneous repair and maintenance services
- 35111500 - Fire suppression system
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM63 - Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
two.2.4) Description of the procurement
North Ayrshire Council is seeking to appoint a suitably qualified sprinkler servicing contractor to undertake inspection and servicing works
within non-domestic and domestic properties within the boundaries of North Ayrshire Council.
Statutory inspections and maintenance works to dry riser systems and gas suppression systems are also required under this contract.
Lot 1 will be used primarily for works in non-domestic properties.
For Lot 1 properties, Commercial systems included within this contract are within non-domestic properties such as schools, council offices
and depots. Domestic systems are within non-domestic properties (but residential type buildings) such as Care Homes or Young Persons
Residential Units.
Both lots may be open for use by other Service areas within the Council.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
26 February 2023
End date
25 February 2028
This contract is subject to renewal
Yes
Description of renewals
Contract start 26/02/2023
Contract end 25/02/2026
Maximum extension date 25/02/2028
Plus 24 month extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Council housing properties
Lot No
2
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
- 51700000 - Installation services of fire protection equipment
- 35111500 - Fire suppression system
- 50800000 - Miscellaneous repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM63 - Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
two.2.4) Description of the procurement
North Ayrshire Council is seeking to appoint a suitably qualified sprinkler servicing contractor to undertake inspection and servicing works
within non-domestic and domestic properties within the boundaries of North Ayrshire Council.
Statutory inspections and maintenance works to dry riser systems and gas suppression systems are also required under this contract.
For Lot 2 properties, Domestic systems included within this contract are within individual domestic properties consisting of houses and
flats. In addition to these individual properties are sheltered housing complexes consisting of individual flats and common areas.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
26 February 2023
End date
25 February 2028
This contract is subject to renewal
Yes
Description of renewals
Contract start 26/02/2023
Contract end 25/02/2026
Maximum extension date 25/02/2028
24 months extension available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships
three.1.2) Economic and financial standing
List and brief description of selection criteria
List and brief description of selection criteria:
Bidders will be required to have a minimum yearly “specific” turnover for the following lot of for the last 3 years in the business area
covered by the contract:
- Lot 1 Works in Non-Domestic Properties = 120,000 GBP per annum.
- Lot 2 Council Housing Properties = 80,000 GBP per annum.
North Ayrshire Council reserve the right to review the bidders financial information including information from credit reference agencies at
tender stage and throughout the life of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may
be excluded from the tender process.
Bidders who cannot meet the required level of turnover will be excluded from this tender.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set
up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract,
the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = [10,000,000]GBP in respect of any one event
http://www.hse.gov.uk/pubns/hse40.pdf
Public Liability Insurance [10,000,000]GBP in respect of any one event
Product Liability Insurance [5,000,000]GBP in the aggregate
Third-Party Motor Vehicle Insurance
three.1.3) Technical and professional ability
List and brief description of selection criteria
List and brief description of selection criteria:
Bidders are required to provide 2 examples of works carried out in the past 3 years that demonstrates they have the relevant experience to
deliver the works described in the Contract Notice. The works must be of a similar value, size and scope. Unsatisfactory experience will
result in exclusion from the tender process.
Bidders must also provide 2 satisfactory references for the same 2 contracts on the reference templates provided. References should be
completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than
2 the bidder will be excluded from the tender process.
Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope.
Bidders are required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for
quality control.
This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide
evidence when requested of:
a) their standard payment terms.
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance.
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier
Response is completed and uploaded at question 2C.1 of the qualification envelope.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
16 January 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 39 months from contract award.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Requires additional contract management resource which is not available.
Quality Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN
ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1.
Health and Safety Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO
45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in
registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented
policy for Health and Safety management, see attachment at SPD question ED.1.
Environmental Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN
ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy
regarding environmental management, see attachment at SPD question 4D.2.
Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement
(Scotland) Regulations 2016.
Contractors (and/or Sub-Contractors) applying to undertake sprinkler systems works should be accredited to LPS 1048 or equivalent.
Contractors (and/or Sub-Contractors) applying to undertake gas suppression systems works should be accredited to LPS 1204 or
equivalent.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22901. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits will be required on a voluntary basis for:
1. Fair Work: promotion of job opportunities within North Ayrshire; employability targets for specific priority groups.
2. Upskilling (including curriculum development): work experience placements; taster sessions; training opportunities; work within
education establishments.
3. Entrepreneurial, Inclusive and Sustainable Economy: monitoring spend within North Ayrshire; with micro, small and medium
enterprises; and the Third Sector.
4. Wish List: delivery of community and Third Sector requests for support from the NAC Community Benefit Wish List.
(http://northayrshire.community/community-benefits-wishlist-application-form/)
(SC Ref:715228)
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22901. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As above.
(SC Ref:716533)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom