Tender

Aids & Adaptations Works Service for Housing

  • London Borough of Hillingdon

F02: Contract notice

Notice identifier: 2022/S 000-035069

Procurement identifier (OCID): ocds-h6vhtk-038ca4

Published 12 December 2022, 1:31pm



Section one: Contracting authority

one.1) Name and addresses

London Borough of Hillingdon

London

Hillingdon

London

Email

psoward@hillingdon.gov.uk

Country

United Kingdom

Region code

UK - United Kingdom

Internet address(es)

Main address

https://www.hillingdon.gov.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.capitalesourcing.com/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.capitalesourcing.com/

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Aids & Adaptations Works Service for Housing

two.1.2) Main CPV code

  • 45211310 - Bathrooms construction work

two.1.3) Type of contract

Works

two.1.4) Short description

The London Borough of Hillingdon (the Council) is looking for four (4) suitably qualified contractors for an adaptation service for people with disabilities, which includes vulnerable & the elderly in accordance with the Employers requirements.

Works will include:

● Level access showers

● Over bath showers

● Specialist toilets

● Kitchens

● Internal/external doors

● Door widening

● Minor internal works

● Patio installation/levelling

● Fencing

Consisting of both private ownership & tenanted properties all of which will be grant funded works in accordance with the Housing Grants, Construction & Regeneration Act 1996, or as amended. In addition, the Contract extends to all disabled adaptations work to Hillingdon's housing stock as well. Areas are defined by the postcode which in simple terms defines as follows:

Lot 1 - Area North postcodes: UB9, HA6, HA5

Lot 2 - Area Central postcodes: UB10, HA4, UB8

Lot 3 – Area South postcodes: UB7, UB4, UB3

Lot 4 – Back Up Contractor (optional) All areas

The Council intends to Award contracts to different Contractors for all Lots.

All bidders must price for Lots 1, 2 & Lot 3.

Lot 4 is optional.

The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or Lot 4 to one single contractor.

The London Borough of Hillingdon retains the right to award only one, some, all, or none of the available Lots.

If the highest ranked bidder is ranked 1st for more than one Lot, the Council will give that bidder a preference of a Lot Area of its choice from those it is ranked 1st.

Following the choice of the 1st ranked bidder, If the 2nd highest ranked bidder remains ranked 2nd for more than one Lot, the Council will give that bidder a preference of a Lot Area of its choice from those it is ranked 2nd.

If the bidders ranked 1st & 2nd on the remaining Lot have already been allocated Lots, the 3rd placed bidder will be allocated this remaining Lot.

Lot 4 (optional), the highest ranked bidder, who hasn’t been allocated either Lot 1,2 or 3 will be allocated this Lot 4.

The contract Period will be for 4 years plus an option for a further two years extension subject to performance and LBH approval. (4+2)

The commencement of this contract will be June 2023

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two.1.5) Estimated total value

Value excluding VAT: £9,500,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or Lot 4 to one single contractor.

The London Borough of Hillingdon retains the right to award only one, some, all, or none of the available Lots.

two.2) Description

two.2.1) Title

Lot 1 - Area North

Lot No

1

two.2.2) Additional CPV code(s)

  • 45211310 - Bathrooms construction work

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

The London Borough of Hillingdon (the Council) is looking for four (4) suitably qualified contractors for an adaptation service for people with disabilities, which includes vulnerable & the elderly in accordance with the Employers requirements.

Works will include:

● Level access showers

● Over bath showers

● Specialist toilets

● Kitchens

● Internal/external doors

● Door widening

● Minor internal works

● Patio installation/levelling

● Fencing

Consisting of both private ownership & tenanted properties all of which will be grant funded works in accordance with the Housing Grants, Construction & Regeneration Act 1996, or as amended. In addition, the Contract extends to all disabled adaptations work to Hillingdon's housing stock as well. Areas are defined by the postcode which in simple terms defines as follows:

Lot 1 - Area North postcodes: UB9, HA6, HA5

Lot 2 - Area Central postcodes: UB10, HA4, UB8

Lot 3 – Area South postcodes: UB7, UB4, UB3

Lot 4 – Back Up Contractor (optional) All areas.

The Council intends to Award contracts to different Contractors for all Lots.

All bidders must price for Lots 1, 2 & Lot 3.

Lot 4 is optional.

The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or Lot 4 to one single contractor.

The London Borough of Hillingdon retains the right to award only one, some, all, or none of the available Lots.

If the highest ranked bidder is ranked 1st for more than one Lot, the Council will give that bidder a preference of a Lot Area of its choice from those it is ranked 1st.

Following the choice of the 1st ranked bidder, If the 2nd highest ranked bidder remains ranked 2nd for more than one Lot, the Council will give that bidder a preference of a Lot Area of its choice from those it is ranked 2nd.

If the bidders ranked 1st & 2nd on the remaining Lot have already been allocated Lots, the 3rd placed bidder will be allocated this remaining Lot.

Lot 4 (optional), the highest ranked bidder, who hasn’t been allocated either Lot 1,2 or 3 will be allocated this Lot 4.

The contract Period will be for 4 years plus an option for a further two years extension subject to performance and LBH approval. (4+2)

The commencement of this contract will be June 2023

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £949,998

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Lot 2 - Area Central

Lot No

2

two.2.2) Additional CPV code(s)

  • 45211310 - Bathrooms construction work

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

The London Borough of Hillingdon (the Council) is looking for four (4) suitably qualified contractors for an adaptation service for people with disabilities, which includes vulnerable & the elderly in accordance with the Employers requirements.

Works will include:

● Level access showers

● Over bath showers

● Specialist toilets

● Kitchens

● Internal/external doors

● Door widening

● Minor internal works

● Patio installation/levelling

● Fencing

Consisting of both private ownership & tenanted properties all of which will be grant funded works in accordance with the Housing Grants, Construction & Regeneration Act 1996, or as amended. In addition, the Contract extends to all disabled adaptations work to Hillingdon's housing stock as well. Areas are defined by the postcode which in simple terms defines as follows:

Lot 1 - Area North postcodes: UB9, HA6, HA5

Lot 2 - Area Central postcodes: UB10, HA4, UB8

Lot 3 – Area South postcodes: UB7, UB4, UB3

Lot 4 – Back Up Contractor (optional) All areas.

The Council intends to Award contracts to different Contractors for all Lots.

All bidders must price for Lots 1, 2 & Lot 3.

Lot 4 is optional.

The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or Lot 4 to one single contractor.

The London Borough of Hillingdon retains the right to award only one, some, all, or none of the available Lots.

If the highest ranked bidder is ranked 1st for more than one Lot, the Council will give that bidder a preference of a Lot Area of its choice from those it is ranked 1st.

Following the choice of the 1st ranked bidder, If the 2nd highest ranked bidder remains ranked 2nd for more than one Lot, the Council will give that bidder a preference of a Lot Area of its choice from those it is ranked 2nd.

If the bidders ranked 1st & 2nd on the remaining Lot have already been allocated Lots, the 3rd placed bidder will be allocated this remaining Lot.

Lot 4 (optional), the highest ranked bidder, who hasn’t been allocated either Lot 1,2 or 3 will be allocated this Lot 4.

The contract Period will be for 4 years plus an option for a further two years extension subject to performance and LBH approval. (4+2)

The commencement of this contract will be June 2023

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £3,420,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Lot 3 - Area South

Lot No

3

two.2.2) Additional CPV code(s)

  • 45211310 - Bathrooms construction work

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

The London Borough of Hillingdon (the Council) is looking for four (4) suitably qualified contractors for an adaptation service for people with disabilities, which includes vulnerable & the elderly in accordance with the Employers requirements.

Works will include:

● Level access showers

● Over bath showers

● Specialist toilets

● Kitchens

● Internal/external doors

● Door widening

● Minor internal works

● Patio installation/levelling

● Fencing

Consisting of both private ownership & tenanted properties all of which will be grant funded works in accordance with the Housing Grants, Construction & Regeneration Act 1996, or as amended. In addition, the Contract extends to all disabled adaptations work to Hillingdon's housing stock as well. Areas are defined by the postcode which in simple terms defines as follows:

Lot 1 - Area North postcodes: UB9, HA6, HA5

Lot 2 - Area Central postcodes: UB10, HA4, UB8

Lot 3 – Area South postcodes: UB7, UB4, UB3

Lot 4 – Back Up Contractor (optional) All areas.

The Council intends to Award contracts to different Contractors for all Lots.

All bidders must price for Lots 1, 2 & Lot 3.

Lot 4 is optional.

The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or Lot 4 to one single contractor.

The London Borough of Hillingdon retains the right to award only one, some, all, or none of the available Lots.

If the highest ranked bidder is ranked 1st for more than one Lot, the Council will give that bidder a preference of a Lot Area of its choice from those it is ranked 1st.

Following the choice of the 1st ranked bidder, If the 2nd highest ranked bidder remains ranked 2nd for more than one Lot, the Council will give that bidder a preference of a Lot Area of its choice from those it is ranked 2nd.

If the bidders ranked 1st & 2nd on the remaining Lot have already been allocated Lots, the 3rd placed bidder will be allocated this remaining Lot.

Lot 4 (optional), the highest ranked bidder, who hasn’t been allocated either Lot 1,2 or 3 will be allocated this Lot 4.

The contract Period will be for 4 years plus an option for a further two years extension subject to performance and LBH approval. (4+2)

The commencement of this contract will be June 2023

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £5,130,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Lot 4 (Optional) All Areas

Lot No

4

two.2.2) Additional CPV code(s)

  • 45211310 - Bathrooms construction work

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

The London Borough of Hillingdon (the Council) is looking for four (4) suitably qualified contractors for an adaptation service for people with disabilities, which includes vulnerable & the elderly in accordance with the Employers requirements.

Works will include:

● Level access showers

● Over bath showers

● Specialist toilets

● Kitchens

● Internal/external doors

● Door widening

● Minor internal works

● Patio installation/levelling

● Fencing

Consisting of both private ownership & tenanted properties all of which will be grant funded works in accordance with the Housing Grants, Construction & Regeneration Act 1996, or as amended. In addition, the Contract extends to all disabled adaptations work to Hillingdon's housing stock as well. Areas are defined by the postcode which in simple terms defines as follows:

Lot 1 - Area North postcodes: UB9, HA6, HA5

Lot 2 - Area Central postcodes: UB10, HA4, UB8

Lot 3 – Area South postcodes: UB7, UB4, UB3

Lot 4 – Back Up Contractor (optional) All areas.

The Council intends to Award contracts to different Contractors for all Lots.

All bidders must price for Lots 1, 2 & Lot 3.

Lot 4 is optional.

The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or Lot 4 to one single contractor.

The London Borough of Hillingdon retains the right to award only one, some, all, or none of the available Lots.

If the highest ranked bidder is ranked 1st for more than one Lot, the Council will give that bidder a preference of a Lot Area of its choice from those it is ranked 1st.

Following the choice of the 1st ranked bidder, If the 2nd highest ranked bidder remains ranked 2nd for more than one Lot, the Council will give that bidder a preference of a Lot Area of its choice from those it is ranked 2nd.

If the bidders ranked 1st & 2nd on the remaining Lot have already been allocated Lots, the 3rd placed bidder will be allocated this remaining Lot.

Lot 4 (optional), the highest ranked bidder, who hasn’t been allocated either Lot 1,2 or 3 will be allocated this Lot 4.

The contract Period will be for 4 years plus an option for a further two years extension subject to performance and LBH approval. (4+2)

The commencement of this contract will be June 2023

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £300,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

17 January 2023

Local time

1:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

17 January 2023

Local time

1:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.4) Procedures for review

six.4.1) Review body

High Court of England and Wales

London

Country

United Kingdom