Scope
Description
Belfast Harbour Commissioners (BHC) has a requirement for a new Enterprise Asset Management solution (and associated services) that will integrate with its existing finance and procurement system. The solution needs to include functionality to support Inventory Management, Asset Management and maintenance with integration to BHC's Oracle Fusion ERP system.
The objective of the project is to replace BHC's ageing Maximo server and desktop application with a modern, digital, web-based solution that leverages real-time data and enterprise-wide integration. Any new solution must replicate all current capability functions provided by Maximo while adapting modern technologies that meet BHC's evolving needs. Only cloud-based Software as a Service (SaaS) solutions will be considered.
Total value (estimated)
- £1,450,000 excluding VAT
- £1,740,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2035
- 10 years
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 72200000 - Software programming and consultancy services
Contract locations
- UKN06 - Belfast
Engagement
Engagement deadline
28 February 2025
The engagement was carried out before this notice was published.
Engagement process description
BHC undertook some high level pre-market engagement activity in relation to the project between June 2024 and 28 February 2025, to identify potential suppliers that may be able to supply the solution and services required. That pre-market engagement involved high level conversations and limited product demonstrations with a number of suppliers in the market to identify potential options, potentially interested suppliers and inform BHC's procurement approach.
This pre-market engagement did not constitute a call for competition. BHC will shortly be commencing a competitive tender process through Find a Tender. Interested suppliers will not be advantaged or prejudiced by participation or non-participation in the pre-market engagement. All information shared as part of the pre-market engagement will be made available to interested suppliers as part of the forthcoming competitive tender process.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
26 June 2025
Procedure
Special regime
Utilities
Contracting authority
Belfast Harbour
- Public Procurement Organisation Number: PGGW-7911-WZGZ
Harbour Office, Corporation Square
Belfast
BT1 3AL
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Northern Ireland