Section one: Contracting authority/entity
one.1) Name and addresses
THE UNIVERSITY OF BIRMINGHAM
Edgbaston
BIRMINGHAM
B152TT
Contact
Christopher Morgan
Telephone
+44 1214151109
Country
United Kingdom
Region code
UKG31 - Birmingham
Companies House
RC00645
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Extension to Provision of Support and Maintenance for Exiting Content Management System
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Extension to provision and support and maintenance of existing Content Management System.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £240,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48783000 - Content management software package
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Support and maintenance of existing Content Management System.
Contensis is the current CMS used for the provision of intranet services within the University of Birmingham. The current agreement is due to expire on 30/11/2024. Over the next 12 months the University will be in the process of restructuring our entire website - both in terms of the user experience but also in terms of how that data is structured. As part of migrating to a new version of our current CMS we are overhauling the way the information is stored which will give us flexibility around the portability of the data in the future. Completing this phase of work will put us in a much better position in terms of being able to migrate to another CMS following a competitive tender exercise.
We are in the process of carrying out a rebrand and rebrand of components across the website. While these will be built into Contensis, we are building them into a digital design system in a CMS-agnostic way so that they are portable. In the future these can be moved to other websites/CMS platforms as needed. Completing this work before any market exercise has the potential to reduce implementation times should another CMS provider be identified. A two year contract extension will enable the University to prepare for a new contract to be in place from 01/12/2026.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The University is in the process of carrying out a rebrand and rebrand of components across the website. While these will be built into Contensis, we are building them into a digital design system in a CMS-agnostic way so that they are portable. In the future these can be moved to other websites/CMS platforms as needed, which can be included as part of the competitive procurement exercise to be undertaken.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
29 October 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Zengenti Limited
The Old Pump House, Cleedownton, Ludlow
Shropshire
SY8 3EG
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
Companies House
04235317
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £320,000
Total value of the contract/lot/concession: £240,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Birmingham
Country
United Kingdom