Section one: Contracting authority/entity
one.1) Name and addresses
Leicestershire County Council
County Hall, Leicester Road, Glenfield
Leicester
LE3 8RA
Contact
Ms Caroline Dickens
Country
United Kingdom
Region code
UKF2 - Leicestershire, Rutland and Northamptonshire
Internet address(es)
Main address
https://www.eastmidstenders.org/index.html
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities Framework
Reference number
DN508548
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities Framework
two.2.3) Place of performance
NUTS codes
- UKF2 - Leicestershire, Rutland and Northamptonshire
two.2.4) Description of the procurement at the time of conclusion of the contract:
Leicestershire County Council has undertaken a procurement process to identify and appoint a number of service providers to provide a range of disabled children’s services as described below.
Lot 1: Short Breaks (Play & Leisure) provide opportunities for disabled children and young people to spend time away from their parents and carers, with friends and peers, for positive opportunities.
Lot 2: Domiciliary Care Domiciliary care is a statutory service that the Council has a duty to provide and it relates to the provision of care and support to children and families in their own home (e.g. personal care, meal preparation, moving and handling etc.).
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2021
End date
31 March 2025
In the case of framework agreements, provide justification for any duration exceeding 4 years
The Framework was in place for an initial period of 1 year, with an option to extend for a further period or periods up to a total of 3 years taking the contract term to a maximum of 4 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-016613
Section five. Award of contract/concession
Contract No
DN508548
Title
Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities Framework
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
15 April 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
The Endorphins Group
Halifax
HX1 1HX
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Forward Thinking Movement and Dance CIC
Melton Mowbray
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Glebe House (Charnwood) Ltd
Loughborough
Country
United Kingdom
NUTS code
- UKF22 - Leicestershire CC and Rutland
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Goldhill Play Association LTD
Leicester
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Sense
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Woodleigh Healthcare Ltd
Leicester
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
MK Executive Care Services Ltd
Milton Keynes
Country
United Kingdom
NUTS code
- UKJ12 - Milton Keynes
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
SVK Care Ltd. (Trading as Caremark Hinckley, Blaby, Bosworth & Leicester)
Leicester
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Diversity Social Care Ltd
Leicester
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,440,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85000000 - Health and social work services
seven.1.3) Place of performance
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
seven.1.4) Description of the procurement:
Leicestershire County Council undertook a procurement process to identify and appoint a number of service providers to provide a range of disabled children’s services as described below. Lot 1: Short Breaks (Play & Leisure) provide opportunities for disabled children and young people to spend time away from their parents and carers, with friends and peers, for positive opportunities. Lot 2: Domiciliary Care Domiciliary care is a statutory service that the Council has a duty to provide and it relates to the provision of care and support to children and families in their own home (e.g. personal care, meal preparation, moving and handling etc.)
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2021
End date
31 March 2025
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The Framework was in place for an initial period of 1 year, with an option to extend for a further period or periods up to a total of 3 years taking the contract term to a maximum of 4 years.
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£2,440,000
seven.1.7) Name and address of the contractor/concessionaire
The Endorphins Group
Halifax
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Forward Thinking Movement and Dance CIC
Melton Mowbray
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Glebe House (Charnwood) Ltd
Loughborough
Country
United Kingdom
NUTS code
- UKF22 - Leicestershire CC and Rutland
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Goldhill Play Association LTD
Leicester
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Sense
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Woodleigh Healthcare Ltd
Leicester
LE4 5QB
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Diversity Social Care Ltd
Leicester
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
MK Executive Care Services Ltd
Milton Keynes
Country
United Kingdom
NUTS code
- UKJ12 - Milton Keynes
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
SVK Care Ltd. (Trading as Caremark Hinckley, Blaby, Bosworth & Leicester)
Leicester
Country
United Kingdom
NUTS code
- UKF21 - Leicester
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Recent analysis of spend made against this framework identified that there has been an increase in spend. This increase is a direct result of the loss of the residential overnight short breaks provision in Leicestershire. This happened due to Ofsted closing the Residential Overnight Short Break provision that was contracted to deliver these services, and, a subsequent tender exercise to replace the provider did not receive any suitable tenders. The loss of this service has meant that there has been additional demand against this framework agreement, to provide alternative provision, which has resulted in an increased spend. Based on current spend through the framework it is anticipated that the advertised contractual value will be exceeded and modification is required to the overall value to cover the expected increase.
Increasing the resources available through this contract will ensure the Council can continue to fulfil it's statutory duties to provide respite care to families with children who have Special Education Needs and Disabilities
The modification will increase the contract value by an additional £812,746. This is less than 50% of the original contract value.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The modification meets all the criteria set out in regulation 72(1) C) (i) The need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen - The Council could not have foreseen the issues with the Residential Overnight Short Break provision and that this service would cease to be available in Leicestershire. (ii) The modification does not alter the overall nature of the contract - the modification is to increase funds available through the contract to enable increased demand to be met. The nature of the services supplied will remain the same. (iii) Any increase in price does not exceed 50% of the value of the original contract. - the original total contract value was £2,440,000, the total value of the the modification is £812,746 which is less than 50% of the original framework value.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,440,000
Total contract value after the modifications
Value excluding VAT: £3,252,746