Section one: Contracting authority
one.1) Name and addresses
Wellhouse Housing Association Ltd.
The Hub, 49 Wellhouse Crescent
Glasgow
G33 4LA
Telephone
+44 1417811884
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
one.1) Name and addresses
Calvay Housing Association Ltd
The Calvay Centre, 16 Calvay Road
Glasgow
G33 4RE
Telephone
+44 1417717722
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12602
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd.
40 Speirs Wharf
Glasgow
G4 9TH
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Wellhouse Housing Association & Calvay Housing Association - Day to Day Reactive Repairs Contract 2024
Reference number
ESP 4762
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Day to Day Reactive Repairs and Void Property Works. The successful contractor(s) for each Lot will enter into two separate contracts, one with each Client Body. The contracts are not interdependent. There will be one schedule of rates for each Lot. The rates tendered therein will apply to both contracts. It is anticipated that four service providers will be appointed to each Lot.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Joinery Works
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50800000 - Miscellaneous repair and maintenance services
- 45261900 - Roof repair and maintenance work
- 50700000 - Repair and maintenance services of building installations
- 45421000 - Joinery work
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Easterhouse and Barlanark
two.2.4) Description of the procurement
The full requirements of this framework and the contracts to be placed from it are set out in the DRAFT Tender Documents and these should be read carefully before deciding to complete the SPD.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial 36-month contract may be extended at the Client's discretion by a period of two years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The SPD will be assessed to ensure all bidders pass the threshold criteria for working with a public body and questions 4C1.1/4C1.2 and 4C.10 scored. The five highest bidders who have passed all other sections will be invited to go through to the tender stage of the procurement procedure. If less than five bidders pass all sections of the SPD only the bidders who pass all sections will be allowed to proceed to tender stage. If the Association's decide there is insufficient acceptable bidders the procurement may be cancelled.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to add further properties to the contracts in the event of additional property acquisitions.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Plumbing Works
Lot No
2
two.2.2) Additional CPV code(s)
- 50800000 - Miscellaneous repair and maintenance services
- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
- 45330000 - Plumbing and sanitary works
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Easterhouse and Barlanark
two.2.4) Description of the procurement
The full requirements of this framework and the contracts to be placed from it are set out in the DRAFT Tender Documents and these should be read carefully before deciding to complete the SPD.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial 36-month contract may be extended at the Client's discretion by a period of two years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to add further properties to the contracts in the event of additional property acquisitions.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Elecrical Works
Lot No
3
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
- 50800000 - Miscellaneous repair and maintenance services
- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Easterhouse and Barlanark
two.2.4) Description of the procurement
The full requirements of this framework and the contracts to be placed from it are set out in the DRAFT Tender Documents and these should be read carefully before deciding to complete the SPD.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial 36-month contract may be extended at the Client's discretion by a period of two years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The SPD will be assessed to ensure all bidders pass the threshold criteria for working with a public body and questions 4C1.1/4C1.2 and 4C.10 scored. The five highest bidders who have passed all other sections will be invited to go through to the tender stage of the procurement procedure. If less than five bidders pass all sections of the SPD only the bidders who pass all sections will be allowed to proceed to tender stage. If the Association's decide there is insufficient acceptable bidders the procurement may be cancelled.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to add further properties to the contracts in the event of additional property acquisitions.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Emergency Out of Hours Work (Multi-Trade Contractor)
Lot No
4
two.2.2) Additional CPV code(s)
- 50800000 - Miscellaneous repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Easterhouse and Barlanark
two.2.4) Description of the procurement
The full requirements of this framework and the contracts to be placed from it are set out in the DRAFT Tender Documents and these should be read carefully before deciding to complete the SPD.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial 36-month contract may be extended at the Client's discretion by a period of two years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The SPD will be assessed to ensure all bidders pass the threshold criteria for working with a public body and questions 4C1.1/4C1.2 and 4C.10 scored. The five highest bidders who have passed all other sections will be invited to go through to the tender stage of the procurement procedure. If less than five bidders pass all sections of the SPD only the bidders who pass all sections will be allowed to proceed to tender stage. If the Association's decide there is insufficient acceptable bidders the procurement may be cancelled.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to add further properties to the contracts in the event of additional property acquisitions.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Void Property Works
Lot No
5
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50800000 - Miscellaneous repair and maintenance services
- 45261900 - Roof repair and maintenance work
- 50700000 - Repair and maintenance services of building installations
- 45421000 - Joinery work
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Easterhouse and Barlanark
two.2.4) Description of the procurement
Void Repair Works. The successful contractor(s) for each Lot will enter into two separate contracts, one with each Client Body. The contracts are not interdependent. There will be one schedule of rates for each Lot. The rates tendered therein will apply to both contracts.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial 36-month contract may be extended at the Client's discretion by a period of two years
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The SPD will be assessed to ensure all bidders pass the threshold criteria for working with a public body and questions 4C1.1/4C1.2 and 4C.10 scored. The five highest bidders who have passed all other sections will be invited to go through to the tender stage of the procurement procedure. If less than five bidders pass all sections of the SPD only the bidders who pass all sections will be allowed to proceed to tender stage. If the Association's decide there is insufficient acceptable bidders the procurement may be cancelled.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The relevant requirement is set out in the SPD, Part IV Selection Criteria [4A1a] Enrolment in a relevant professional register. The following statement clarifies the requirement:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
The relevant trade register in the UK is the Companies House Register - ://www.gov.uk/government/organisations/companies-house or equivalent in other countries.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 January 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
19 January 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The Contract will be awarded for a period of three years with the option to extend thereafter on a yearly basis up to a maximum of two additional years. The earliest potential timescale for publication of a new notice is therefore 2026.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
A DRAFT portion of the Invitation to Tender documents providing conditions of contract and preliminaries, has been uploaded to the Portal. This is for INFORMATION and GUIDANCE ONLY as to the requirements of the contract. Bidders should satisfy themselves that they can fulfil the contract requirements prior to completing the SPD.
NOTE THAT BIDDERS WHO ARE SUBMITTING FOR TWO LOTS MUST COMPLETE A SPD FOR EACH LOT BEING APPLIED FOR
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=749969.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:749969)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=749969
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom