Section one: Contracting authority
one.1) Name and addresses
Derbyshire Dales District Council
Town Hall, Bank Road
Matlock
DE4 3NN
Contact
Ms Sherry Russell
sherry.russell@derbyshiredales.gov.uk
Telephone
+44 1629
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
http://www.derbyshiredales.gov.uk/
Buyer's address
http://www.eastmidstenders.org
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DDP122 Measured Term Contract for Maintenance of Derbyshire Dales District Council Buildings
Reference number
DDP122
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The contract comprises the repair and maintenance of the fabric, finishes and services, including minor works at properties within the charge of the Employer, within the area indicated in the tender documents may be ordered by the Contract Administrator during the contract period.
The type of maintenance and repair work will range from emergency repairs to routine and non-urgent work, which could include minor improvements.
The types of properties upon which the work will be carried out are mainly traditional buildings both old and new, some of which may be listed under the planning regulations and a number of temporary buildings.
Lots
The contract comprises of four lots
• Lot 1 – Legionella Testing and Control
• Lot 2 – Electrical Repairs and Maintenance
• Lot 3 - Building Repairs and Maintenance
• Lot 4 – Mechanical Repairs and Maintenance
Contracts shall be for an initial period of 2 year commencing November 2023, with the option to extend for up to 3 further 1-year periods up to a maximum of 5 years
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £802,500
two.2) Description
two.2.1) Title
Legionella Testing and Control
Lot No
1
two.2.2) Additional CPV code(s)
- 71317200 - Health and safety services
- 71600000 - Technical testing, analysis and consultancy services
- 71700000 - Monitoring and control services
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Legionella Testing and Control Services inclusive of:
• Scheduled testing and maintenance to ACOP L8;
• Responsive Works and Maintenance, as required.
two.2.5) Award criteria
Quality criterion - Name: Response to specification (Technical / Quality) / Weighting: 30%
Quality criterion - Name: Climate Change / Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
There will be the option to extend the initial 2 year contract term for up to 3 further 1-year periods up to a maximum of 5 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical Repairs and Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
The scope of this contract includes:
• Planned Preventative Electrical Installation Repairs and Maintenance
• Responsive Electrical Installation Repair Works and Maintenance
• Health and Safety
Due to decarbonisation works, across the Council, additional electrical items such as infrared heaters and electric vehicle charging point repair and maintenance may be required during the Contract Term
two.2.5) Award criteria
Quality criterion - Name: Response to specification (Technical / Quality) / Weighting: 30%
Quality criterion - Name: Climate Change / Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
There will be the option to extend the initial 2 year contract term for up to 3 further 1-year periods up to a maximum of 5 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Building Repairs and Maintenance
Lot No
3
two.2.2) Additional CPV code(s)
- 45400000 - Building completion work
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
The scope of this contract includes:
• Planned Preventative Maintenance
• Responsive Works and Maintenance
To include Guttering, Roofing Works, Joinery, Access Equipment, Stone Wall repairs, Floor, Wall and Ceiling Finish, Glazing, Painting and Decorating, Drainage Works, Paving, Minor Plumbing Works.
two.2.5) Award criteria
Quality criterion - Name: Response to specification (Technical / Quality) / Weighting: 30%
Quality criterion - Name: Climate Change / Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
There will be the option to extend the initial 2 year contract term for up to 3 further 1-year periods up to a maximum of 5 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mechanical Repairs and Maintenance
Lot No
4
two.2.2) Additional CPV code(s)
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
The scope includes:
• Planned Preventative Mechanical Engineering Maintenance
• Responsive Mechanical Engineering Works, Repairs and Maintenance as required
Due to decarbonisation works, across the Council, additional mechanical engineering items such as Air Source Heat Pumps may require repair and maintenance during the Contract Term
two.2.5) Award criteria
Quality criterion - Name: Response to specification (Technical / Quality) / Weighting: 30%
Quality criterion - Name: Climate Change / Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
There will be the option to extend the initial 2 year contract term for up to 3 further 1-year periods up to a maximum of 5 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-019985
Section five. Award of contract
Contract No
KLF/2247-1
Lot No
1
Title
DDP122 - Legionella Testing and Control Measured Term Contract for Derbyshire Dales District Council Buildings
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 November 2023
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Acorn Environment Services Limited
Swinton
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £40,000
Total value of the contract/lot: £40,000
Section five. Award of contract
Contract No
KLF/2247-2
Lot No
2
Title
DDP122 - Electrical Repairs and Maintenance Measured Term Contract for Derbyshire Dales District Council Buildings
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 November 2023
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Citrus Group NW Ltd
Prescot
Country
United Kingdom
NUTS code
- UKD7 - Merseyside
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £150,000
Total value of the contract/lot: £187,500
Section five. Award of contract
Contract No
KLF/2247-3
Lot No
3
Title
DDP122 - Building Repairs and Maintenance Measured Term Contract for Derbyshire Dales District Council Buildings
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 November 2023
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Derwent Treescapes Limited
Matlock
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £300,000
Total value of the contract/lot: £330,000
Section five. Award of contract
Contract No
KLF/2247-4
Lot No
4
Title
DDP122 - Mechanical Engineering Measured Term Contract for Derbyshire Dales District Council Buildings
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 November 2023
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mears Facilities Management (Mears Limited)
Brockworth
Country
United Kingdom
NUTS code
- UKK13 - Gloucestershire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £225,000
Total value of the contract/lot: £245,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom