Scope
Reference
Proc 25-72
Description
Wrexham County Borough Council (WCBC) is looking to appoint a single Contractor via a JCT Measured Term Contract (MTC) to carry out the servicing and maintenance of renewable energy, heating and hot water systems, including the installation and replacement of equipment as and when necessary. The contract period will be for an initial two years with the option to extend for a further two periods of two years (2+2+2).
The scope of work in this contract contains the servicing of air source heat pumps, solar thermal hot water systems, unvented hot water systems, and Electric Hyco Water Heaters, including all associated pipe work, fittings and building works. The successful Contractor will be required to provide a 24-hour emergency call out service, 365 days a year.
The Contractor is also required to respond to any call outs in relation to a failure of the heating or hot water systems. This is also to include any associated pipework or fittings.
The contracted work will be undertaken at a variety of locations including residential housing/dwellings, "void" dwellings and Sheltered Housing Units. The successful Contractor will be expected to travel across the County Borough.
Full details can be found within the tender documentation available free of charge within etenderWales
Total value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2031
- 6 years
Description of possible extension:
Option to extend for a further two periods of two years
Options
The right to additional purchases while the contract is valid.
Throughout the duration of this Contract it may be possible that the quantities involved increase and that additional sites / locations are added.
The Council is committed to reducing its carbon emissions and the renewable energy solutions covered within this contract are one way in which the Council is reducing its emissions. As a result of this, the quantities involved within this contract may increase over the coming years if the Council seeks to utilise more renewable energy, heating and hot water systems to support carbon reduction/net zero targets, although the Council cannot guarantee that there will be any sort of increase at the time of tender.
It may also be possible that the Council receives additional funding, or an increase in budget, that will allow for an increase in service provision / units / or equivalent supplied through this Contract.
Where additional funding / budget becomes available, regardless of its source, the Council may request the successful Contractor to increase or enhance the service being provided. Examples include:
- An increase in the number of renewable energy, heating and / or hot water systems to be serviced, maintained, and / or installed through this Contract.
- Additional staffing resources, equipment or systems where relevant.
Please note that the Council cannot guarantee that there will be any increase or that any of the detail contained within this section will come to fruition.
Main procurement category
Services
CPV classifications
- 50720000 - Repair and maintenance services of central heating
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45232141 - Heating works
Contract locations
- UKL23 - Flintshire and Wrexham
Participation
Legal and financial capacity conditions of participation
As per the tender documentation available within etenderWales
Technical ability conditions of participation
As per the tender documentation available within etenderWales
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
18 July 2025, 5:00pm
Tender submission deadline
25 July 2025, 12:00pm
Submission address and any special instructions
etenderWales Reference:
Project_ 59688
itt_ 118142
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Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
5 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 June 2031
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Standardised requirement with established suppliers in the market. Timescales don't make it practical either
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=337558
Guidance on how to access etenderWales / tender documentation
Contracting authority
Wrexham County Borough Council
- Public Procurement Organisation Number: PJHN-6516-JQNZ
Commissioning Procurement and Contract Management Unit
Wrexham
LL11 1AR
United Kingdom
Email: procurement@wrexham.gov.uk
Region: UKL23 - Flintshire and Wrexham
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales