Scope
Reference
3124-2024
Description
This Planned Procurement Notice is to inform the market that an Invitation to Tender ("ITT") will be issued by The Police & Crime Commissioner for Humberside Police (the "PCC") in connection with a competitive procurement for the provision of Measured Term Maintenance (MTM) Testing and Repairs. The future procurement will be conducted in accordance with the "Competitive Tendering Procedures" in order to award a "Framework" under the Procurement Act 2023 ("the Regulations").
The Joint Estate Service (JES) on behalf of Humberside Police and Humberside Fire & Rescue Service have a requirement for the provision of a managed maintenance service. This service will be required to ensure that the infrastructure and systems meet the operational and safety needs of each organisation. This includes the provision of 24/7 call out service for emergency response to attend as required.
This framework agreement will be tendered in 7 maintenance service specific lots:
Lot 1: Access
Lot 2: Electrical
Lot 3: Fall Arrest Works
Lot 4: Fire Services
Lot 5: Mechanical
Lot 6: Wet Mechanical
Lot 7: Building Services
Suppliers may bid for either one, any combination of, or all seven lots.
The Joint Estates Service will be hosting supplier engagement appointments across several days for potential bidders to meet the JES Team and to raise any questions in relation to the tendered opportunity.
Dates/Times Available for Appointments:
Thursday 14th August 2025 - 08:00 - 16:00
Monday 18th August 2025 - 08:00 - 16:00
Wednesday 20th August 2025 - 08:00 - 16:00
Appointments will be restricted to one appointment per bidder and limited to forty-five (45) minutes each. Appointments can be conducted either in person at Melton 2 Police Station, Wyke Way, North Ferriby, HU14 3BQ or electronically via Microsoft Teams.
Any clarification question(s) or answer(s) around the specification or procurement process will be recorded, anonymised and shared with all parties who have expressed an interest in this tender opportunity. If you are interested in booking and appointment, please email max.drake@humberside.police.uk. In your email please indicate which format, and preferred date/time.
Commercial tool
Establishes a framework
Total value (estimated)
- £14,500,000 excluding VAT
- £17,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- 4 years
Main procurement category
Services
Contract locations
- UKE1 - East Yorkshire and Northern Lincolnshire
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Access
Description
This is the provision of maintenance of gates & barriers, roller shutters, auto doors and passenger lifts and hoists across Humberside Police and Humberside Fire & Rescue Estate.
Lot value (estimated)
- £14,500,000 excluding VAT
- £17,400,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 42416100 - Lifts
- 42416300 - Hoists
- 44221200 - Doors
- 44221220 - Fire doors
- 44221230 - Sliding doors
- 44221240 - Garage doors
- 44221300 - Gates
- 44221310 - Access gates
- 44221400 - Shutters
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Electrical
Description
This is the provision of statutory electrical services across Humberside Police and Humberside Fire & Rescue Estate.
Lot value (estimated)
- £14,500,000 excluding VAT
- £17,400,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45311000 - Electrical wiring and fitting work
- 71314100 - Electrical services
- 71314310 - Heating engineering services for buildings
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Fall Arrest
Description
This is the provision of Fixed Ladders, Latchways & Fall Protection, Anchor Points and Winch Systems services across Humberside Police and Humberside Fire & Rescue Estate.
Lot value (estimated)
- £14,500,000 excluding VAT
- £17,400,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 42141410 - Winches
- 44423200 - Ladders
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Fire Services
Description
This is the provision of Fire Extinguishers, Fire Alarms including testing, evacuation chairs and Fire Suppression systems across Humberside Police and Humberside Fire & Rescue Estate.
Lot value (estimated)
- £14,500,000 excluding VAT
- £17,400,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 31625100 - Fire-detection systems
- 31625200 - Fire-alarm systems
- 35111300 - Fire extinguishers
- 35111500 - Fire suppression system
- 35111520 - Fire suppression foam or similar compounds
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Mechanical
Description
This is the provision of mechanical services across Humberside Police and Humberside Fire & Rescue Estate.
Lot value (estimated)
- £14,500,000 excluding VAT
- £17,400,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 31120000 - Generators
- 31140000 - Cooling towers
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 42520000 - Ventilation equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Wet Mechanical
Description
This is the provision of drainage systems, pumping stations, primary heating systems and secondary water heaters across Humberside Police and Humberside Fire & Rescue Estate.
Lot value (estimated)
- £14,500,000 excluding VAT
- £17,400,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 44163112 - Drainage system
- 45232141 - Heating works
- 45232152 - Pumping station construction work
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Building Services
Description
This is the provision of grounds works, general building works, roof repairs, decoration, flooring, blinds, glazing, fire stopping, joinery, signage and plant hire across Humberside Police and Humberside Fire & Rescue Estate.
Lot value (estimated)
- £14,500,000 excluding VAT
- £17,400,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45261910 - Roof repair
- 45261920 - Roof maintenance work
- 45421000 - Joinery work
- 45432110 - Floor-laying work
- 45441000 - Glazing work
- 71247000 - Supervision of building work
- 79931000 - Interior decorating services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Technical ability conditions of participation
Lot 1. Access
Lot 2. Electrical
Lot 3. Fall Arrest
Lot 4. Fire Services
Lot 5. Mechanical
Lot 6. Wet Mechanical
Lot 7. Building Services
The evaluation panel will review all submissions utilising objective selection criteria and a formal evaluation model. The Authority will award each framework agreement LOT to the most advantageous tender based on the evaluation weightings detailed below:
Step 1 - Supplier Information via Central Digital Platform = Pass/Fail
Step 2 - Conditions of Participation and Gateway Questions = Pass/Fail
Step 3A - Technical Questions = 50.00%
Step 3B - Social Value and Sustainability = 10.00%
Step 4 - Pricing = 40.00%
Particular suitability
Lot 1. Access
Lot 2. Electrical
Lot 3. Fall Arrest
Lot 4. Fire Services
Lot 5. Mechanical
Lot 6. Wet Mechanical
Lot 7. Building Services
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
4 August 2025
Enquiry deadline
26 September 2025, 11:59pm
Tender submission deadline
3 October 2025, 11:59pm
Submission address and any special instructions
Tenders are required to be submitted electronically to https://sell2.in-tend.co.uk/blpd/home.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 November 2025
Procedure
Procedure type
Open procedure
Contracting authority
The Police and Crime Commissioner for Humberside
- Public Procurement Organisation Number: PWLD-8931-TXBR
The Lawns, Harland Way
Cottingham
HU16 5SN
United Kingdom
Region: UKE12 - East Riding of Yorkshire
Organisation type: Public authority - sub-central government