Section one: Contracting authority
one.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
Contact
Kathleen Macleod
kathleen.macleod@scotland-excel.org.uk
Country
United Kingdom
NUTS code
UKM92 - Dumfries & Galloway
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Measured Term Contract (MTC) Boiler Servicing & Maintenance
Reference number
DGCF-0002
two.1.2) Main CPV code
- 50531100 - Repair and maintenance services of boilers
two.1.3) Type of contract
Services
two.1.4) Short description
This tender process is for participation in the Contract for the Servicing and Maintenance of Boiler Plant though not restricted to the provision of the following summary of services and shall ensure compliance at all times.
- Servicing and Maintenance carried out by a competent engineer who is GAS SAFE and OFTEC registered
- Supply a full written report sheet and combustion readings for Oil serving for each servicing visit
- Supply a Gas Safety Inspection Certificate (s) for the specific testing carried out. For example – CP12 Gas Safety Inspection Certificate, CP15 Plant Commissioning/Servicing Record Certificate and CP16 Gas testing and Purging Certificate.
two.1.5) Estimated total value
Value excluding VAT: £900,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Wigtownshire
Lot No
1
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
two.2.4) Description of the procurement
This tender process is for participation in the Contract for the Servicing and Maintenance of Boiler Plant though not restricted to the provision of the following summary of services and shall ensure compliance at all times.
- Servicing and Maintenance carried out by a competent engineer who is GAS SAFE and OFTEC registered
- Supply a full written report sheet and combustion readings for Oil serving for each servicing visit
- Supply a Gas Safety Inspection Certificate (s) for the specific testing carried out. For example – CP12 Gas Safety Inspection Certificate, CP15 Plant Commissioning/Servicing Record Certificate and CP16 Gas testing and Purging Certificate.
Note: the official Gas Safe version of the relevant form(s) shall be used in all instances. The Contractors Engineer shall complete and sign the certificate’s as required.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for an additional 12 months (maximum contract duration is 36 months including extension)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Stewartry
Lot No
2
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
two.2.4) Description of the procurement
This tender process is for participation in the Contract for the Servicing and Maintenance of Boiler Plant though not restricted to the provision of the following summary of services and shall ensure compliance at all times.
- Servicing and Maintenance carried out by a competent engineer who is GAS SAFE and OFTEC registered
- Supply a full written report sheet and combustion readings for Oil serving for each servicing visit
- Supply a Gas Safety Inspection Certificate (s) for the specific testing carried out. For example – CP12 Gas Safety Inspection Certificate, CP15 Plant Commissioning/Servicing Record Certificate and CP16 Gas testing and Purging Certificate.
Note: the official Gas Safe version of the relevant form(s) shall be used in all instances. The Contractors Engineer shall complete and sign the certificate’s as required.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for an additional 12 months (maximum contract duration is 36 months including extension)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Nithsdale
Lot No
3
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
two.2.4) Description of the procurement
This tender process is for participation in the Contract for the Servicing and Maintenance of Boiler Plant though not restricted to the provision of the following summary of services and shall ensure compliance at all times.
- Servicing and Maintenance carried out by a competent engineer who is GAS SAFE and OFTEC registered
- Supply a full written report sheet and combustion readings for Oil serving for each servicing visit
- Supply a Gas Safety Inspection Certificate (s) for the specific testing carried out. For example – CP12 Gas Safety Inspection Certificate, CP15 Plant Commissioning/Servicing Record Certificate and CP16 Gas testing and Purging Certificate.
Note: the official Gas Safe version of the relevant form(s) shall be used in all instances. The Contractors Engineer shall complete and sign the certificate’s as required.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for an additional 12 months (maximum contract duration is 36 months including extension)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Annandale & Eskdale
Lot No
4
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
two.2.4) Description of the procurement
This tender process is for participation in the Contract for the Servicing and Maintenance of Boiler Plant though not restricted to the provision of the following summary of services and shall ensure compliance at all times.
- Servicing and Maintenance carried out by a competent engineer who is GAS SAFE and OFTEC registered
- Supply a full written report sheet and combustion readings for Oil serving for each servicing visit
- Supply a Gas Safety Inspection Certificate (s) for the specific testing carried out. For example – CP12 Gas Safety Inspection Certificate, CP15 Plant Commissioning/Servicing Record Certificate and CP16 Gas testing and Purging Certificate.
Note: the official Gas Safe version of the relevant form(s) shall be used in all instances. The Contractors Engineer shall complete and sign the certificate’s as required.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for an additional 12 months (maximum contract duration is 36 months including extension)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
4B.2.1 Turnover: Tenderers must provide two financial years turnover
4B.5 Insurance: Tenderers must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of insurance:
Employers Liability - Statutory minimum indemnity limit of FIVE MILLION POUNDS (GBP 5,000,000) each and every claim
Public Liability - A minimum indemnity limit of TEN MILLION POUNDS (GBP 10,000,000) each and every claim
Professional Risk Indemnity - A minimum indemnity limit of TWO MILLION POUNDS (GBP 2,000,000) each and every claim
Motor Vehicle - A minimum indemnity limit of FIVE MILLION POUNDS (GBP 5,000,000) each and every claim
4B.6 Other Economic or Financial Requirements: The bidder must complete the “SPD Part 4B Financial Information_(Insert Tenderer Name)” template provided. Where a bidder does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a parent company, bidders should complete the Parent Company Guarantee document provided. Dumfries and Galloway Council may complete a Credit Safe check on the Tenderer’s economic and financial position.
Minimum level(s) of standards possibly required
4B.2.1 Turnover: A positive profitability ratio (this will be calculated after interest but before tax), the tenderer’s annual turnover in relation to the contract value should not exceed fifty per cent (50%) of the value of the contract, A minimum solvency ratio of one.
4B.5 Insurance: Tenderers must have or commit to obtain the levels of insurance detailed above.
4B.6 A minimum score of one (1) would be expected for solvency ratios while profitability ratios should demonstrate a positive result. The bidder must provide a completed Parent Company Guarantee document (if applicable). Tenderers will be expected to achieve a Credit Safe score of no lower than 30.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 January 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: December 2024 or December 2025 depending on whether the optional 12 month extension is used.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Scotland Excel is acting on behalf of Dumfries and Galloway Council in the execution of this tender. Any contract that is awarded at the end of this procurement exercise will be awarded by Dumfries and Galloway Council, and will be between Dumfries and Galloway Council and the successful bidder.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22866. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
A summary of the expected community benefits has been provided as follows:
Dumfries and Galloway Council are committed to maximising community benefits from contracts for works, goods and services in which the Council has an interest. Community benefits aim to improve the economic, social or environmental wellbeing of the area. Under this contract the successful supplier will be requested to support Dumfries and Galloway Council’s economic, environmental and social regeneration objectives to achieve wider benefits.
Based on the estimated value of this contract, any successful supplier will be required to meet a minimum number of community benefits points. Community Benefits Menu provides a range of community benefits outcomes that Tenderers can offer, which must be specific to the contract. It is up to each Tenderer to decide what community benefit outcomes they wish to choose. There is no limit to the community benefits that a Tenderer may offer, and the total community benefits points may exceed the stated expectation.
(SC Ref:714172)
six.4) Procedures for review
six.4.1) Review body
Dumfries Sheriff Court
Dumfries
Country
United Kingdom