Section one: Contracting authority
one.1) Name and addresses
Places for People Homes Limited
305 Grays Inn Rd
London
WC1X 8QR
purchasing@placesforpeople.co.uk
Telephone
+44 1772897200
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Facilities-management-services./82222VM7VF
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/82222VM7VF
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Places For People - Facilities Management
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
Places for People are seeking to appoint suppliers for the provision and delivery of Places for People’s national Facilities Management programme. This contract covers Places for People’s commercial properties as well as our regular workplaces, which are a mix of different types of commercial buildings that are used to support our operational activities. There are 20 workplaces properties (referred to as offices) and 17 commercial properties (referred to as depots) that will need to be services as part of this contract. These properties are spread throughout England and Scotland, including London, Bristol, Leeds and Edinburgh.
two.1.5) Estimated total value
Value excluding VAT: £630,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 - Fire Safety & Security / Lot 2 - M&E
two.2) Description
two.2.1) Title
Fire Safety & Security
Lot No
1
two.2.2) Additional CPV code(s)
- 31625000 - Burglar and fire alarms
- 32231000 - Closed-circuit television apparatus
- 32234000 - Closed-circuit television cameras
- 32235000 - Closed-circuit surveillance system
- 32360000 - Intercom equipment
- 79993000 - Building and facilities management services
- 44115310 - Roller-type shutters
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
This Lot is for the provision of Fire & Safety management for all required properties, both commercial and workplaces. The required works are listed below, and the frequency of works is detailed in the tender documents:
Automatic Door Servicing
Barrier Maintenance (Ingress/Egress)
CCTV Maintenance
Door Access Maintenance
Fire Alarm Maintenance
Fire Alarm Monitoring
Fire Damper
Fire Extinguisher
Fire Risk Assessment
Gas Suppression System
Intercom - Maintenance
Intruder Alarm Servicing
Leak Detection (Hydrosense)
Manual Door Servicing
Panic Alarm Maintenance
Room Integrity Test
Smoke Vent Maintenance
Water Leak Detection Maintenance
*Please note that not all properties will require these services. Further detail of each site and the required works is included in the tender documents*
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £330,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend the contract by a maximum of two years, split into two separate 12 month periods, at the sole discretion of Places for People.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://procurementhub.delta-esourcing.com/respond/82222VM7VF
two.2) Description
two.2.1) Title
M&E
Lot No
2
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 79993000 - Building and facilities management services
- 42500000 - Cooling and ventilation equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
This lot is for the provision of Mechanical and Electrical (M&E) services for all properties included in this contract. The required services for workplaces (offices) includes, but are not limited to:
•Air handling units maintenance (including the pumps, humidifiers and filters / belts
•Chiller plant maintenance
•Gas boiler maintenance and tightness test
•Fan coil servicing
•Heating pump maintenance
•Major generator servicing
•Minor generator inspection
•Movable wall servicing
•Pressurisation unit servicing
•Roller shutter maintenance
*Please note that not all properties will require these services. Further detail of each site and the required works is included in the tender documents*
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend the contract by a maximum of two years, split into two separate 12 month periods, at the sole discretion of Places for People.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://procurementhub.delta-esourcing.com/respond/82222VM7VF
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 January 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://procurementhub.delta-esourcing.com/tenders/UK-UK-London:-Facilities-management-services./82222VM7VF" target="_blank">https://procurementhub.delta-esourcing.com/tenders/UK-UK-London:-Facilities-management-services./82222VM7VF
To respond to this opportunity, please click here:
https://procurementhub.delta-esourcing.com/respond/82222VM7VF" target="_blank">https://procurementhub.delta-esourcing.com/respond/82222VM7VF
GO Reference: GO-20231123-PRO-24576521
six.4) Procedures for review
six.4.1) Review body
Places for People
4 The Pavilions
Preston
PR2 2YB
Telephone
+44 1772897200
Country
United Kingdom