Section one: Contracting authority/entity
one.1) Name and addresses
Forestry and Land Scotland
Great Glen House, Leachkin Road
Inverness
IV3 8NW
Procurement@forestryandland.gov.scot
Telephone
+44 3000676000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.forestryandland.gov.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems
Reference number
C0212
two.1.2) Main CPV code
- 72210000 - Programming services of packaged software products
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 48451000 - Enterprise resource planning software package
- 72212451 - Enterprise resource planning software development services
- 48440000 - Financial analysis and accounting software package
- 48443000 - Accounting software package
- 48441000 - Financial analysis software package
- 48442000 - Financial systems software package
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 72263000 - Software implementation services
- 48000000 - Software package and information systems
- 30196000 - Planning systems
- 48490000 - Procurement software package
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The purpose of this procurement is to implement a modern, integrated, modular, enterprise system with a centralised database that has the ability to support FLS’ finance, purchase to pay and business planning processes. It must be able to integrate with 3rd party systems, operate in real-time, provide meaningful management information and have a consistent look and feel across all business modules.
The solution will provide the foundation for Digital Transformation across FLS and the delivery of the FLS draft Digital Strategy.
The contract will be subject to Community Benefits and support FLS to meet their requirements of the Climate Change (Duties of Public Bodies: Reporting Requirements) (Scotland) Amendment Order 2020 and the sustainability targets.
The estimated value of this procurement is circa 4.5M GBP - 6M GBP
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 000-009282
Section five. Award of contract/concession
Contract No
C0212
Title
Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
29 September 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Mastek Systems Company Ltd
429-433 Pinner Road
Harrow
HA1 4HN
Telephone
+44 7532761637
Country
United Kingdom
NUTS code
- UKI74 - Harrow and Hillingdon
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £976,899.32
Section six. Complementary information
six.3) Additional information
Scoring Methodology 0-4 will be used to evaluate the technical ability of the SPD. Further detailed description has been inserted in the SPD Instruction to Bidders Document.
The Instruction to Bidders Document can be found in the additional attachment folder located on Public Contract Scotland - Tender.
The Scottish Government's Supplier Journey website will guide you through the process of bidding for public sector goods and services, available here: https://www.supplierjourney.scot/
The Supplier Developer Programme is available to assist Suppliers with public procurement including training events: https://www.sdpscotland.co.uk/region/public-bodies-forestry-commission/
The Buyer Help and Guidance on PCS-T here:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/buyerhelp.html
(SC Ref:749363)
six.4) Procedures for review
six.4.1) Review body
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
supreme.courts@scotcourts.gov.uk
Telephone
+44 1312252595
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72210000 - Programming services of packaged software products
seven.1.2) Additional CPV code(s)
- 48451000 - Enterprise resource planning software package
- 72212451 - Enterprise resource planning software development services
- 48440000 - Financial analysis and accounting software package
- 48443000 - Accounting software package
- 48442000 - Financial systems software package
- 48441000 - Financial analysis software package
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 72263000 - Software implementation services
- 48000000 - Software package and information systems
- 30196000 - Planning systems
- 48490000 - Procurement software package
seven.1.3) Place of performance
NUTS code
- UKM - Scotland
seven.1.4) Description of the procurement:
The purpose of this procurement is to implement a modern, integrated, modular, enterprise system with a centralised database that has the
ability to support FLS’ finance, purchase to pay and business planning processes. It must be able to integrate with 3rd party systems,
operate in real-time, provide meaningful management information and have a consistent look and feel across all business modules.
The solution will provide the foundation for Digital Transformation across FLS and the delivery of the FLS draft Digital Strategy.
The contract will be subject to Community Benefits and support FLS to meet their requirements of the Climate Change (Duties of Public
Bodies: Reporting Requirements) (Scotland) Amendment Order 2020 and the sustainability targets.
The estimated value of this procurement is circa 4.5M GBP - 6M GBP
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£976,899.32
seven.1.7) Name and address of the contractor/concessionaire
Mastek Systems Company Ltd
429-433 Pinner Road
Harrow
HA1 4HN
Telephone
+44 7532761637
Country
United Kingdom
NUTS code
- UKI74 - Harrow and Hillingdon
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The total value of this contract has been amended for the following reasons:
The procurement requirement for this contract was for a management information platform which would include a system integrator and licensing for said system. The initial contract value included within this notice was for the total price of both system integration and licensing for the contract period. This notice should have been for system integration only.
The contract was awarded to Mastek Systems Company Ltd who are a system integrator for the Oracle Cloud - Management Information Platform. The contract value for system integration (Mastek Systems Company Ltd) is 976,899.32 GBP and the contract value for the Oracle licensing for the contract period of 7 years (Optional 1+1+1 year extensions) is 1,507,581.65 GBP.
The total value which was originally included within this notice was 2,472,135.73 GBP (System Integration + Licensing). Notice ID: OCT489796.
This notice shall be for the Mastek Systems Company Ltd aspect of this tender only. Therefore, the updated contract value for this notice is 976,899.32 GBP inclusive of an optional 18,000.00 GBP PAAS Extension (One off cost for development).
Full details of the contract award notice for the Oracle Corporation UK Limited licensing aspect of this contract can be found at Notice ID: NOV493330
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
This was an administrative oversight.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,472,135.73
Total contract value after the modifications
Value excluding VAT: £976,899.32