Section one: Contracting authority
one.1) Name and addresses
The Education and Training Foundation
Third Floor, 157 - 197 Buckingham Palace Road
London
SW1W 9SP
Contact
Commissioning and Procurement Lead
tenderqueries@etfoundation.co.uk
Telephone
+44 2037408280
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
http://www.et-foundation.co.uk
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA28768
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Finance System
Reference number
FIN 22/23.1
two.1.2) Main CPV code
- 72268000 - Software supply services
two.1.3) Type of contract
Services
two.1.4) Short description
As part of its digital transformation programme and drive for improved systems, The Education and Training Foundation (ETF) has procured a new finance system. The previous system (Sage 200 / WAP) was no longer deemed to be sufficient to support the current structure, need for future fluidity and current reporting demands. There were also issues with how other systems within ETF communicated with the previous finance system, leading to potential non-compliance with finance regulations and Making Tax Digital (MTD).
ETF reviewed the market for systems which could provide solutions to all issues and could integrate with ETF’s Azure database. As a result of the tender process ETF has selected one supplier as a long-term systems partner.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £195,533
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48170000 - Compliance software package
- 48217000 - Transaction-processing software package
- 48412000 - Tax preparation software package
- 48440000 - Financial analysis and accounting software package
- 48441000 - Financial analysis software package
- 48442000 - Financial systems software package
- 48443000 - Accounting software package
- 72260000 - Software-related services
- 72261000 - Software support services
- 72263000 - Software implementation services
- 72266000 - Software consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The aim of this tender was to secure a new finance system including procurement functionality and which can integrate with existing systems.
two.2.5) Award criteria
Quality criterion - Name: Increasing efficiencies and streamlining processes / Weighting: 15
Quality criterion - Name: Project plan / Weighting: 10
Quality criterion - Name: Project requirements / Weighting: 40
Quality criterion - Name: Support offering, capability, capacity and skills / Weighting: 10
Quality criterion - Name: Equality, diversity, inclusion, and sustainability / Weighting: 5
Quality criterion - Name: Added Value / Weighting: 2
Price - Weighting: 18
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-008076
Section five. Award of contract
Contract No
FIN22/23.1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 November 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Moore Stephens Insight Limited
St. James House, Vicar Lane
Sheffield
S1 2EX
Telephone
+44 2079524690
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £166,667
Total value of the contract/lot: £195,533
Section six. Complementary information
six.3) Additional information
(MT Ref:230809)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit