Section one: Contracting authority/entity
one.1) Name and addresses
SC030751
South Bridge House, Whinfield Road
Selkirk
TD5 5TD
Contact
Yvonne O'Hara
Telephone
+44 1750724465
Fax
+44 1750724445
Country
United Kingdom
NUTS code
UKM91 - Scottish Borders
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Grounds Maintenance
Reference number
SBHA GM 2022
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
Main site or place of performance
Scottish Borders
two.2.4) Description of the procurement at the time of conclusion of the contract:
The provision of a grounds maintenance service for Scottish Borders Housing Association (SBHA), for 1 year only.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
In the case of framework agreements, provide justification for any duration exceeding 4 years
n/a
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 180-408580
Section five. Award of contract/concession
Contract No
SBHA GM 2022
Title
Provision of Grounds Maintenance
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
20 July 2018
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
idverde Ltd (Formally The Landscape Group Ltd)
Octavia House, Westwood Business Park, Westwood Way
Coventry
CV4 8JP
Telephone
+44 2476405660
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £400,000
Section six. Complementary information
six.3) Additional information
Scottish Government (SG) introduced a rent freeze to support 'the cost-of-living crisis. The result is uncertainty for Housing Providers on what they will be able to charge for rents in the future, with expected confirmation by SG due mid to end of January 2023. This impact on planned income from Rents coupled with high inflation, requires prudent review of planned budgets and cost mitigation.
SBHA are choosing to modify our existing Grounds Maintenance contract for 1 year - value is 400,000 including VAT. This will enable financial and service stability, avoiding investment in necessary equipment by an incoming supplier and safeguards 8 seasonal local jobs.
(SC Ref:715946)
six.4) Procedures for review
six.4.1) Review body
Selkirk Sherriff Court
Ettrick Terrace
Selkirk
TD5
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 77314000 - Grounds maintenance services
seven.1.3) Place of performance
NUTS code
- UKM91 - Scottish Borders
Main site or place of performance
Selkirk
seven.1.4) Description of the procurement:
1 year extension to the contract
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
In the case of framework agreements, provide justification for any duration exceeding 4 years:
n/a
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£400,000
seven.1.7) Name and address of the contractor/concessionaire
idverde Ltd (Formally The Landscape Group Ltd)
Octavia House, Westwood Business Park, Westwood Way
Coventry
CV4 8JP
Telephone
+44 2476405660
Country
United Kingdom
NUTS code
- UKM91 - Scottish Borders
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Scottish Government (SG) introduced a rent freeze to support 'the cost-of-living' crisis. The result is uncertainty for Housing Providers on what they will be able to charge for rents in the future, with expected confirmation by SG due mid to end of January 2023. This impact on planned income from Rents coupled with high inflation, requires prudent review of planned budgets and cost mitigation.
SBHA are choosing to modify our existing Grounds Maintenance contract for 1 year - value is 400,000 including VAT. This will enable financial and service stability, avoiding investment in necessary equipment by an incoming supplier and safeguards 8 seasonal local jobs.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Political change to support Tenants due to cost-of-living impacts brought about by COVID 19, the Ukraine War and BREXIT.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,700,000
Total contract value after the modifications
Value excluding VAT: £2,100,000