Section one: Contracting authority
one.1) Name and addresses
Stafford Borough Council
STAFFORD
michelle.davies@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.staffordbc.gov.uk/
Buyer's address
https://supplierlive.proactisp2p.com
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Tree Works at Stafford Castle
Reference number
IA3124
two.1.2) Main CPV code
- 77211400 - Tree-cutting services
two.1.3) Type of contract
Services
two.1.4) Short description
Stafford Borough Council is seeking tenders to carry out works at Stafford Castle approximately 2 miles outside of the town of Stafford. The site itself is 26 acres and consists of the Keep, inner bailey, outer bailey, herb garden and woodland. A visitor Centre houses hands on armour, arms, and costumes.
Stafford Borough Council lease land surrounding Stafford Castle from Lord Stafford which includes responsibility for the tree stock. Whilst the site is operated by Stafford Borough Council's Culture and Leisure Provider, Freedom Leisure, the Council retained responsibility for the tree stock.
Originally there were only trees lining the main driveway, which were subsequently removed, then, in the mid 1950's, extensive tree planting took place generally in grouped species. There are now approximately 5,500 mixed broadleaf and softwood species specifically beech, ash and sycamore trees on the site covering an area of approximately 133,300 m2 (13.3 Ha).
Unfortunately no management plan has ever been implemented on the site, so the trees have never been thinned out to ensure healthy specimens and so the condition of the tree stock is generally poor.
Please review the full Specification for more information.
two.1.5) Estimated total value
Value excluding VAT: £180,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Stafford
two.2.4) Description of the procurement
Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3124.
Any questions regarding this opportunity should go through the 'message function'.
Please do not contact the Buyer direct.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 December 2024
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
List and brief description of selection criteria
Stafford Borough Council require its successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link https://ssip.org.uk/members/#
Valid and compliant member of an independent pre-qualification accrediting body. For example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
PAS91 C4: Health and safety: policy and capability or provide an exemption (details provided in the Questionnaire).
Principal Contractor
PAS91 O2. Environmental Management Policy and Capability or provide an exemption (details provided in the Questionnaire).
PAS91 O3. Quality Management Policy and Capability or provide an exemption (details provided in the Questionnaire).
The tender requires competent operatives available and demonstrate proof of competency to the levels below (these are examples and equivalent qualifications are acceptable):
• City and Guilds NPTC CS 30 - Chainsaw Maintenance/Cross Cut & Stack Timber using a chainsaw
• City and Guilds NPTC CS 31 - Fell and Process Small Trees
• City and Guilds NPTC CS 32 - Fell & Process Trees Over 380mm: Part 2 a & b Snedding / De-limbing
• City and Guilds NPTC CS 38 - Climb Trees and Perform Ariel Rescue
• Member of the Arboricultural Association Approved Contractor
PLEASE REFER TO THE PROCUREMENT DOCUMENTATION FOR MORE DETAIL
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 December 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 December 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Stafford Borough Council
Stafford
Country
United Kingdom