Section one: Contracting authority
one.1) Name and addresses
Falmouth Exeter Plus
Penryn Campus
Penryn, Cornwall
TR10 9FE
Contact
Lorna Sullivan
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
5103240
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/105170
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=75327&B=FXPLUS
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=75327&B=FXPLUS
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Graduation and Ceremonial Gowns, Photography and Event Services
Reference number
1980FXPLUS
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Lot 1.
Graduation Gown hire or purchase, for example, gown hire, gown purchase, gown maintenance, Laundry service, repair, recycle (end of life for gown). Video recording, live streaming, relay, download and storage services and also include memorabilia and all aspect of CRM ticketing service.
Lot 2.
Graduation Photography and Media services including but not limited to:
All graduation photography prints and electronic media, photographic presentation options including but not limited to frames, video recording, streaming, digital media, replay, download and storage service and any and all associated memorabilia options.
Lot 3.
One Stop Shop inclusive of all of the above and including end-to-end graduation services events management. This lot also includes the provision of additional memorabilia and all aspects of CRM ticketing services for graduation services.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Supply of Graduation and Ceremonial Gowns, Photography and Event Services
Lot No
1
two.2.2) Additional CPV code(s)
- 18400000 - Special clothing and accessories
- 18410000 - Special clothing
- 79961300 - Specialised photography services
- 80300000 - Higher education services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Penryn Campus
two.2.4) Description of the procurement
Falmouth Exeter Plus (incorporating Falmouth University and the University of Exeter), requires the provision of annual graduation services to accommodate approximately two thousand five hundred eligible students. This figure includes 1500 BA students, and a further 700 MA students, and a small number of PhD students and Honorary Fellows each year.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
12 month renewal
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 December 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 21 December 2023
four.2.7) Conditions for opening of tenders
Date
20 December 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Falmouth Exeter Express
Falmouth Exeter Plus
PENRYN
TR10 9FE
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Falmouth University
Falmouth Campus
Falmouth
TR11 4RH
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Falmouth University
Falmouth University 25 Woodlane Finance Office
Falmouth
TR11 4RH
Country
United Kingdom