Section one: Contracting authority
one.1) Name and addresses
The Scottish Parliament
Holyrood
Edinburgh
EH99 1SP
Contact
ConflictOfInterestDeclaration - Nadia Smith
Telephone
+44 1313486617
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Devolved Parliament
one.5) Main activity
Other activity
Legislative Body
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Audio Visual, Presentation Equipment and Associated Services
Reference number
NIC-G&S-121
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide audio visual & presentation equipment on a hire basis and to provide associated technical support services for events and exhibitions.
Hire of audio visual & presentation equipment including lighting and staging.
Audio visual technical services.
Stage and set design.
two.1.5) Estimated total value
Value excluding VAT: £350,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
The Scottish Parliament.
two.2.4) Description of the procurement
The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide audio visual & presentation equipment on a hire basis and to provide associated technical support services for events and exhibitions. The Contractor will be required to provide the following:
Hire of audio visual & presentation equipment including lighting and staging.
Audio visual technical services.
Stage and set design.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 April 2023
End date
30 June 2023
This contract is subject to renewal
Yes
Description of renewals
At the sole discretion of the SPCB.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. Tenderers are encouraged to review their financial performance on Creditsafe and read information about
how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/
If a tenderer does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.
If a tenderer is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.
Tenderers should have a Creditsafe credit rating of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit rating score and has the backing of a parent company with a credit rating of 40 or higher, then the provision of a Parent Company
Guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a stable or improved financial standing then the tender may be rejected.
Minimum level(s) of standards possibly required
The tenderer must have the following insurance levels:
Employers’ Liability 5,000,000.00
Public / Product Liability 2,000,000.00
three.1.3) Technical and professional ability
List and brief description of selection criteria
With reference to 4C of the SPD, tenderers are required to provide two examples that demonstrates they have the relevant experience to deliver the Audio Visual, Presentation and Associated Services.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
10 January 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2027 / 2029
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
A site visit will be held on site at the Scottish Parliament on Monday 12th December 2022 at 11am.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22958. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits requirements can be found in section 9.4 of the specification.
(SC Ref:715319)
six.4) Procedures for review
six.4.1) Review body
The Scottish Parliament
Holyrood
Edinburgh
EH99 1SP
Telephone
+44 1313486617
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Edinburgh Sheriff Court House
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom