Scope
Description
Horsham District Council (the Council) invites tenders for the provision of Traffic Management Services as set out in these documents.
The Commencement Date for the delivery of the services is scheduled to be on 01 September 2025 at 00:00 hours. The Contract will be awarded for a period of 3 years until 31 August 2028, with an option to extend for a further 2-year period subject to performance and the absolute discretion of the Council until 31 August 2030.
The Council is procuring this contract following the Open Procedure under the UK Procurement Act 2023 (and its supporting Regulations) and the Council's Procurement Code. The Council will be awarding one Contract for the provision of all services detailed in the Specification.
Total value (estimated)
- £460,000 excluding VAT
- £552,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 1 September 2028
- Possible extension to 1 September 2030
- 5 years, 1 day
Description of possible extension:
1 x 2 years
Main procurement category
Services
CPV classifications
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
- 45233292 - Installation of safety equipment
- 35113300 - Safety installations
- 45340000 - Fencing, railing and safety equipment installation work
Submission
Enquiry deadline
10 July 2025, 6:00pm
Tender submission deadline
23 July 2025, 1:00pm
Submission address and any special instructions
How to obtain the Tender Documents
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs, namely 'Tender', 'ITT - documents', 'Correspondence', 'Clarifications' and 'History'.
Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents. Please download all the documents and read very carefully.
Opting In and Opting Out
Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response.
The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.
Further Guidance
In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons.
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 August 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | price - 50%/quality - 50% |
Price |
Weighting description
price - 50%/quality - 50%
Other information
Payment terms
30 days
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Horsham District Council
- Public Procurement Organisation Number: PHRM-4312-GPQP
Albery House, Springfield Road
Horsham
RH12 1HQ
United Kingdom
Email: procurement@horsham.gov.uk
Region: UKJ28 - West Sussex (North East)
Organisation type: Public authority - sub-central government