Section one: Contracting authority/entity
one.1) Name and addresses
University Of The West Of England
Frenchay Campus,Coldharbour Lane
BRISTOL
BS161QY
Country
United Kingdom
Region code
UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
UK Register of Learning Providers (UKPRN number)
10007164
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Term Maintenance Services
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Term Service Contract for the provision of Reactive Maintenance, Remedial Works & Planned Preventative Maintenance Services ("TSC") - Contract Extension
The University intends to extend the current six year TSC agreement with Graham Asset Management Limited (T/A Graham Facilities Management) for a period of 15 months, anticipated to expire on Wednesday 1st May 2024, as it prepares to tender for the provision of building maintenance services.
Water hygiene will not be renewed as part of the extension
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £9,978,000
two.2) Description
two.2.1) Title
Building Maintenance Services - Fabric
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
Building Maintenance Services - Fabric
two.2.11) Information about options
Options: Yes
Description of options
The term of the agreement may be extended at the discretion of the University post 1st May 2024, subject to the successful conclusion of the re-tendering process.
two.2) Description
two.2.1) Title
Building Maintenance - Mechanical
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
Building Maintenance - Mechanical
two.2.11) Information about options
Options: Yes
Description of options
The term of the agreement may be extended at the discretion of the University post 1st May 2024, subject to the successful conclusion of the re-tendering process.
two.2) Description
two.2.1) Title
Building Maintenance - Electrical
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
Building Maintenance - Electrical
two.2.11) Information about options
Options: Yes
Description of options
The term of the agreement may be extended at the discretion of the University post 1st May 2024, subject to the successful conclusion of the re-tendering process.
two.2) Description
two.2.1) Title
Student Accommodation (Maintenance)
Lot No
4
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
Student Accommodation (Maintenance)
two.2.11) Information about options
Options: Yes
Description of options
The term of the agreement may be extended at the discretion of the University post 1st May 2024, subject to the successful conclusion of the re-tendering process.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
The University intends to awards the contract extension pursuant to Regulation 32 of Public Contracts Regulations 2015, under the Negotiated Procedure without Prior Publication.
This is justified under Reg. Reg. 32(2)(c), with the extension providing service continuity after the failure of the previous attempt to run a tender. This extension will grant sufficient time to prepare a full tender for the services for when the contract ends. Pre-market engagement has already started and a tender process will commence during 2023.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 November 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Graham Asset Management Limited
Belfast
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Companies House
NI071100
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £9,978,000
Section six. Complementary information
six.3) Additional information
The University intends to enter into the contract extension after a 10-day standstill period - commencing 10 days after the publication date of this notice.
six.4) Procedures for review
six.4.1) Review body
University of the West of England
Bristol
Country
United Kingdom