Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238UJ
Country
United Kingdom
Region code
UKJ36 - Central Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Decoration and Minor Pre-decoration Repairs Framework 2024
Reference number
CC19797
two.1.2) Main CPV code
- 45451000 - Decoration work
two.1.3) Type of contract
Works
two.1.4) Short description
The Decorations and Minor pre-decoration repairs is delivered via a multi-lot, multi-contractor Framework Agreement that caters for Hampshire County Council (schools and non-education), Hampshire Fire and Rescue Services, the Police and Crime Commissioner for Hampshire, and is also available for use by other public authorities in and around Hampshire, including, Surrey County Council, Oxfordshire County Council, Hampshire and Surrey District and Borough Councils, Unitary Councils and others
• Lot 1 - Individual projects up to the value of £75K (typically the projects will be low value internal decoration works with a fast turnaround period expected); established with 4 contractors. The maximum spend through this lot will be £7,500,000
• Lot 2 - Complex individual projects and/or programmes of work above £75K with no maximum project limit (typically projects will be in packages generally containing 6-10 sites and range in value between £150K to £250K), established with 6 contractors. With an estimate annual spend of £3m. The maximum spend through this lot will be £17,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £25,000,000
two.2) Description
two.2.1) Title
Individual projects up to the value of £75K
Lot No
1
two.2.2) Additional CPV code(s)
- 45451000 - Decoration work
- 45452000 - Exterior cleaning work for buildings
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKK2 - Dorset and Somerset
- UKL - Wales
Main site or place of performance
This contract will predominantly operate in the County of Hampshire, however some properties on the Isle of Wight, in Wiltshire, Dorset and Somerset, Berkshire, Surrey and 2 activity centres in the Brecon Beacons in Wales.
two.2.4) Description of the procurement
• Lot 1 - Individual projects up to the value of £75K (typically the projects will be low value internal decoration works with a fast turnaround period expected); established with 4 contractors.
The Council will primarily look to award works on a rotational basis, though will retain the option to run a mini-competition. The rotational award system will look to reduce the administrative process for the Council and contractors with the associated tendering costs and increased speed of award, whilst securing pricing based around the National Schedule of Rates to allow for clear and transparent pricing when developing the project requirements.
The rotational system will allow for work to be shared amongst contractors to ensure a suitable capacity to undertake ongoing works. Contractors will be assessed against set Key Performance Indicators in the delivery of any project. Contractors need to ensure these KPI's are delivered to satisfactory levels or this could result in subsequently missing a rotation in the next award schedule.
two.2.5) Award criteria
Quality criterion - Name: Management Structure and Resources / Weighting: 20%
Quality criterion - Name: Implementation Plan / Weighting: 10%
Quality criterion - Name: Communication / Weighting: 10%
Quality criterion - Name: Site Management / Weighting: 15%
Quality criterion - Name: Health and Safety and Working in Public Areas / Weighting: 15%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Complex individual projects and/or programmes of decoration and repair work above £75K
Lot No
2
two.2.2) Additional CPV code(s)
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 45430000 - Floor and wall covering work
- 45440000 - Painting and glazing work
- 45451000 - Decoration work
- 45452000 - Exterior cleaning work for buildings
- 45453000 - Overhaul and refurbishment work
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKK2 - Dorset and Somerset
- UKL - Wales
Main site or place of performance
This contract will predominantly operate in the County of Hampshire, however some properties on the Isle of Wight, in Wiltshire, Dorset and Somerset, Berkshire, Surrey and 2 activity centres in the Brecon Beacons in Wales.
two.2.4) Description of the procurement
Lot 2 - Complex individual projects and/or programmes of work above £75K with no maximum project limit established with 6 to 7 contractors
The Council will primarily look to award works on a rotational basis, though will retain the option to run a mini-competition. The rotational award system will look to reduce the administrative process for the Council and contractors with the associated tendering costs and increased speed of award, whilst securing pricing based around the National Schedule of Rates to allow for clear and transparent pricing when developing the project requirements.
The rotational system will allow for work to be shared amongst contractors to ensure a suitable capacity to undertake ongoing works. Contractors will be assessed against set Key Performance Indicators in the delivery of any project. Contractors need to ensure these KPI's are delivered to satisfactory levels or this could result in subsequently missing a rotation in the next award schedule.
two.2.5) Award criteria
Quality criterion - Name: Management Structure and Resources / Weighting: 20%
Quality criterion - Name: Implementation Plan / Weighting: 10%
Quality criterion - Name: Communication / Weighting: 10%
Quality criterion - Name: Site Management / Weighting: 15%
Quality criterion - Name: Health and Safety and Working in Public Areas / Weighting: 15%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-007903
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
CC19797
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 August 2024
five.2.2) Information about tenders
Number of tenders received: 17
Number of tenders received from SMEs: 13
Number of tenders received by electronic means: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Richardson Decorating Contractors Limited
Gosport
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
04506973
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section five. Award of contract
Contract No
CC19797
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 August 2024
five.2.2) Information about tenders
Number of tenders received: 17
Number of tenders received from SMEs: 13
Number of tenders received by electronic means: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
JC RAE DECORATING LTD
Southampton
Country
United Kingdom
NUTS code
- UKJ32 - Southampton
Companies House
11909285
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section five. Award of contract
Contract No
CC19797
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 September 2024
five.2.2) Information about tenders
Number of tenders received: 17
Number of tenders received from SMEs: 13
Number of tenders received by electronic means: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ian Williams Limited
Bristol
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Companies House
879464
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section five. Award of contract
Contract No
CC19797
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 September 2024
five.2.2) Information about tenders
Number of tenders received: 17
Number of tenders received from SMEs: 13
Number of tenders received by electronic means: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Trident Maintenance Services Ltd
Bellshill
Country
United Kingdom
NUTS code
- UKM - Scotland
Companies House
SC503188
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section five. Award of contract
Contract No
CC19797
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 August 2024
five.2.2) Information about tenders
Number of tenders received: 19
Number of tenders received from SMEs: 14
Number of tenders received by electronic means: 19
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Richardson Decorating Contractors Ltd
Gosport
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
4506973
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £17,500,000
Section five. Award of contract
Contract No
CC19797
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 September 2024
five.2.2) Information about tenders
Number of tenders received: 19
Number of tenders received from SMEs: 14
Number of tenders received by electronic means: 19
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
JC RAE DECORATING LTD
Southampton
Country
United Kingdom
NUTS code
- UKJ32 - Southampton
Companies House
11909285
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £17,500,000
Section five. Award of contract
Contract No
CC19797
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 September 2024
five.2.2) Information about tenders
Number of tenders received: 19
Number of tenders received from SMEs: 14
Number of tenders received by electronic means: 19
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ian Williams Limited
Bristol
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Companies House
879464
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £17,500,000
Section five. Award of contract
Contract No
CC19797
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 September 2024
five.2.2) Information about tenders
Number of tenders received: 19
Number of tenders received from SMEs: 14
Number of tenders received by electronic means: 19
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Architectural Decorators Ltd
Sidcup
Country
United Kingdom
NUTS code
- UKI51 - Bexley and Greenwich
Companies House
386730
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £17,500,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section five. Award of contract
Contract No
CC19797
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 September 2024
five.2.2) Information about tenders
Number of tenders received: 19
Number of tenders received from SMEs: 14
Number of tenders received by electronic means: 19
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Trident Maintenance Services Ltd
Bellshill
Country
United Kingdom
NUTS code
- UKM - Scotland
Companies House
SC503188
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £17,500,000
Section five. Award of contract
Contract No
CC19797
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 September 2024
five.2.2) Information about tenders
Number of tenders received: 19
Number of tenders received from SMEs: 14
Number of tenders received by electronic means: 19
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Purkiss Building & Decorating Contractors Ltd
Horsham
Country
United Kingdom
NUTS code
- UKJ28 - West Sussex (North East)
Companies House
544097339
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £17,500,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom