Section one: Contracting authority
one.1) Name and addresses
Bristol City Council
Bristol City Council, City Hall, College Green
Bristol
BS1 5TR
Contact
Mr Tom Lynes
Telephone
+44 0
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Property Asset Management Solution
Reference number
DN757954
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Property Asset Management Solution
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £867,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Property Asset Management Solution
The Property Asset Management IT Solution is intended to hold the master ownership record for all property (and some land) assets owned by the Council, as well as the facilities management assets within buildings. The ownership records include:
- 2,700 operational assets, occupied / directly managed by the Council;
- 860 "indirect" assets - let to other parties but not for investment purposes (eg assets let to community groups and organisations offering services on the Council's behalf);
- 700 Investment assets (let to other parties for commercial purposes that provide commercial rents to the Council);
- 2,000 Infrastructure assets (ie highways, footpaths, cycleways, highway verges and docks infrastructure). NB Corporate Landlord manages the ownership records of these assets however there is a separate infrastructure asset management IT system for all other functions and activities;
- 29,000 Council Dwellings assets, of which about 2,000 are flats let on long leases under Right To Buy (the Council retains the freehold) - NB Corporate Landlord manages the ownership records of these assets however there is a separate Housing asset management IT system for all other functions relating to council dwellings.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 44
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 46
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Initial Term - 20/06/2025 to 19/06/2030 (£663,000)
Optional Extension - 20/06/2030 to 19/06/2032 (£204,000)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-003529
Section five. Award of contract
Contract No
DN757954
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 June 2025
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Concerto Support Services Ltd
Warrington
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £663,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Bristol District Registry of the High Court
Bristol
Country
United Kingdom