Section one: Contracting authority
one.1) Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
Telephone
+44 1412765623
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
the Rental, Supply, Delivery, Collection and Laundering of Tablecloths & Linen
Reference number
GCC005034CPU
two.1.2) Main CPV code
- 98311000 - Laundry-collection services
two.1.3) Type of contract
Services
two.1.4) Short description
Glasgow City Council’s Encore Catering provides catering within civic buildings, workplace cafes and Glasgow Life venues including cafés and large-scale events, compromising of leisure sites, museums and arts & music venues up to 7 days per week. In total there are approximately 12 locations that will be required to receive rental, supply, delivery, collection and laundering of tablecloths and linens as described within this Tender.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £339,116
two.2) Description
two.2.1) Title
The Rental, Supply, Delivery and Laundering of Table linens and Decorative Accessories on a Regular Basis.
Lot No
1
two.2.2) Additional CPV code(s)
- 98311000 - Laundry-collection services
- 19230000 - Linen fabrics
- 19231000 - Linen
- 39513000 - Table linen
- 39291000 - Laundry supplies
- 42716000 - Laundry washing, dry-cleaning and drying machines
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
UK, Glasgow
two.2.4) Description of the procurement
Lot 1 is for The Rental, Supply, Delivery, Collection and Laundering of Table linens and Decorative Accessories on a Regular Basis.
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 20
Quality criterion - Name: Products and Quality / Weighting: 15
Quality criterion - Name: Sustainability / Weighting: 10
Quality criterion - Name: Environmental / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The council reserves the right to source non-core and additional items from the awarded Supplier
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
The Rental Supply, Delivery and Laundering of an extensive range and variety of speciality colour/design tablecloths and linen for hospitality events.
Lot No
2
two.2.2) Additional CPV code(s)
- 98311000 - Laundry-collection services
- 19230000 - Linen fabrics
- 19231000 - Linen
- 39513000 - Table linen
- 39291000 - Laundry supplies
- 42716000 - Laundry washing, dry-cleaning and drying machines
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
UK, Glasgow
two.2.4) Description of the procurement
Rental supply and laundering of an extensive range of speciality colour/ style/fabrics, for one–off hospitality events.
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 20
Quality criterion - Name: Products and Quality / Weighting: 15
Quality criterion - Name: Sustainability / Weighting: 10
Quality criterion - Name: Environmental / Weighting: 10
Quality criterion - Name: Quality and Range of Products / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The council reserves the right to source non-core and additional items from the awarded Supplier
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-008419
Section five. Award of contract
Lot No
1
Title
The Rental, Supply, Delivery and Laundering of Table linens and Decorative Accessories on a Regular Basis.
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 November 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
88 Events Company limited
Larchfield Court, Ibrox Business Park , Woodville Street
Glasgow
G51 2RQ
Telephone
+44 1414452288
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £299,116
Section five. Award of contract
Lot No
2
Title
The Rental Supply, Delivery and Laundering of an extensive range and variety of speciality colour/design tablecloths and linen for hospitality events.
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 November 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
88 Events Company limited
Larchfield Court, Ibrox Business Park , Woodville Street
Glasgow
G51 2RQ
Telephone
+444 1414452288
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £40,000
Total value of the contract/lot: £40,000
Section six. Complementary information
six.3) Additional information
(SC Ref:750420)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court & Justice of the Peace Court
PO BOX 23, 1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.