Section one: Contracting authority
one.1) Name and addresses
The Chelmsford Learning Trust
Suite 78 Waterhouse Business Centre, 2 Cromar Way, Chelmsford
Essex
CM1 2QE
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
one.1) Name and addresses
Barnes Farm Infant School
Henniker Gate, Chelmsford
Essex
CM2 6QH
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
https://www.barnesfarminfants.co.uk/
one.1) Name and addresses
Barnes Farm Junior School
Henniker Gate, Chelmsford
Essex
CM2 6QH
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
https://barnes-farm-junior.eschools.co.uk/web
one.1) Name and addresses
Roding Valley High School
Alderton Hill, Loughton
Essex
IG10 3JA
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
one.1) Name and addresses
The Beaulieu Park School
Armistice Avenue, Chelmsford
Essex
CM1 6DT
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
http://www.beaulieuparkschool.com/
one.1) Name and addresses
The Tyrrells Primary School
Tavistock Road, Springfield, Chelmsford
Essex
CM1 6JN
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
https://www.tyrrellsprimary.com/
one.1) Name and addresses
The Boswells School
Burnham Road, Chelmsford
Essex
CM1 6LY
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
https://www.boswells-school.com/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/8C776HSKZZ
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Chelmsford Learning Trust ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide Cleaning services for The Chelmsford Learning Trust.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
The successful Supplier will be required to provide Cleaning services for The Chelmsford Learning Trust.
Contract value is estimated at £500K as some sites are still building up to full occupancy.
The successful tenderer will be required to provide cleaning services at the trust’s participating schools.
Client objectives
1.The Client is looking for a fixed price contract cost to the Multi Academy.
2.The Client is now seeking proposals to maintain and/or improve the cleaning services while remaining cost effective and affective for the entire academy’s community.
Detailed information for each school may be found via the website at www.CLPTrust.com
The contract being tendered is for 36 months in duration from the commencement on 5 May 2024.
The contract is fixed price with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Trust. The Trust require that the tendered amount of hours are worked at all times.
The basis and rationale that the Client requires the successful contractor to operate to at all times is being able to provide clean Schools within the academy that are fit for purpose and that the Contractor is proactive in the management of the contract.
See SQ Document for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
5 May 2024
End date
4 May 2027
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/8C776HSKZZ
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
Accelerated procedure
Justification:
Contract start date
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 December 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
8 January 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Essex:-School-cleaning-services./8C776HSKZZ" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Essex:-School-cleaning-services./8C776HSKZZ
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/8C776HSKZZ" target="_blank">https://litmustms.co.uk/respond/8C776HSKZZ
GO Reference: GO-20231117-PRO-24452797
six.4) Procedures for review
six.4.1) Review body
The Chelmsford Learning Trust
Suite 78 Waterhouse Business Centre, 2 Cromar Way, Chelmsford
Essex
CM1 2QE
Country
United Kingdom