- 1. Belfast City Council
- 2. Ards and North Down Borough Council
- 3. Armagh City, Banbridge and Craigavon Borough Council
- 4. Derry City and Strabane District Council
- 5. Fermanagh and Omagh District Council
- 6. Lisburn and Castlereagh City Council
- 7. Mid Ulster District Council
- 8. Newry, Mourne and Down District Council
Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
Contact
Lewis Murray
Country
United Kingdom
Region code
UKN0 - Northern Ireland
Internet address(es)
Main address
https://www.belfastcity.gov.uk
Buyer's address
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
one.1) Name and addresses
Ards and North Down Borough Council
Town Hall, The Castle
Bangor
BT20 4BT
enquiries@ardsandnorthdown.gov.uk
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
https://www.ardsandnorthdown.gov.uk
one.1) Name and addresses
Armagh City, Banbridge and Craigavon Borough Council
Craigavon Civic and Conference Centre, PO Box 66, Lakeview Road
Craigavon
BT64 1AL
info@armaghbanbridgecraigavon.gov.uk
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
https://www.armaghbanbridgecraigavon.gov.uk
one.1) Name and addresses
Derry City and Strabane District Council
Council offices, 98 Strand Road
Derry
BT48 7NN
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.1) Name and addresses
Fermanagh and Omagh District Council
The Townhall, 2 Townhall Street
Enniskillen
BT74 7BA
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
https://www.fermanaghomagh.com
one.1) Name and addresses
Lisburn and Castlereagh City Council
Island Civic Centre, Lagan Valley Island, The Island
Lisburn
BT27 4RL
info@lisburncastlereagh.gov.uk
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
https://www.lisburncastlereagh.gov.uk
one.1) Name and addresses
Mid Ulster District Council
Dungannon Office, Circular Road
Dungannon
BT71 6DT
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
https://www.midulstercouncil.org
one.1) Name and addresses
Newry, Mourne and Down District Council
District Council Offices, O'Hagan House, Monaghan Row
Newry
BT35 8DJ
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
https://www.newrymournedown.org
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T2370 - Car Park Management / Off Street Parking Enforcement and Penalty Charge Notice Processing Service for a Consortium of 8 Councils in NI
Reference number
T2370
two.1.2) Main CPV code
- 98351110 - Parking enforcement services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender was awarded by Belfast City Council 'the lead Council' in connection with a competitive procurement being conducted in accordance with the Public Contracts Regulations.
The lead Council, on behalf of 8 local authorities in Northern Ireland (named in this notice) 'Consortium', has awarded the contract to Marston Holdings Ltd who was deemed to be a suitably qualified and experienced economic operator 'Bidder', following an open tender competition, for the provision of a car park management / off street parking enforcement and penalty charge notice ‘PCN’ processing service.
Upon notification of award of this joint procurement exercise each council member of the Consortium will enter into individual contracts with the successful Bidder. Each council will have responsibility for the day to day management of their respective contracts.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £13,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 34926000 - Car park control equipment
- 34996300 - Control, safety or signalling equipment for parking facilities
- 38730000 - Parking meters
- 51214000 - Installation services of parking meter equipment
- 98351000 - Car park management services
- 98351100 - Car park services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
- Ards & North Down Borough
- Armagh City, Banbridge & Craigavon Borough
- Belfast City
- Derry City & Strabane District
- Fermanagh & Omagh District
- Lisburn & Castlereagh City
- Mid Ulster District
two.2.4) Description of the procurement
The Consortium members are currently in contract with the Department for Infrastructure (DfI) via an Agency Agreement for the provision of off-street car park management services. The DfI carry out some of these services using internal staff but also employ a contractor to deliver the majority of the services. This arrangement is due to end on 31st March 2024.
This contact award will provide the following range of services:-
• Off-Street Enforcement
• Cash Collection & Reconciliation
• Pay & Display (“P&D”) machine maintenance
• Full life cycle Penalty Charge Notice (“PCN”) Processing to Enforcement of
• Judgements Office representation stage
• Adjudication service through the Northern Ireland Courts Service
• Debt Recovery in accordance with council’s instructions
• Call centre and customer service help desk for customer interface
• Weekly and monthly reports including updates for financial patterns
• Enforcement at a further 248 Off-Street Car Parks, which are currently free but enforced, throughout the Consortium areas on request from councils, for civil parking contraventions by Traffic Attendant (TA) staff
The number of Off-Street Car Parks that are currently charged may change throughout the Contract Period and that Off-Street Car Parks which are currently free and not currently enforced may become enforceable by the successful Bidder during the Contract Period, on request of the councils and on the basis of the same costs that the Bidder will supply within its Tender.
During the Contract Period, it is envisaged that the councils may wish to explore other more innovative parking schemes and methods of parking enforcement and management as technology evolves, some of which the councils may ask the successful Bidder to trial as part of a pilot scheme and the cost and scope of which will be agreed between the councils and successful Bidder in accordance with the terms of the Contract.
two.2.5) Award criteria
Quality criterion - Name: Implementation and Mobilisation Plans / Weighting: 10%
Quality criterion - Name: Service Delivery – PCN Processing / Weighting: 7.5%
Quality criterion - Name: Service Delivery – Achieving and maintaining standards / Weighting: 7.5%
Quality criterion - Name: Contract Administration, Contract Management and Customer Service / Weighting: 10%
Quality criterion - Name: Continuous Improvement and Social Value / Weighting: 5%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall be effective from the Service Commencement Date (1st April 2023) for an initial period of 5 years.
The Consortium (i.e. each council using their own Contract) reserves the right to extend/renew the Contract up to a further 4 years (2 + 2 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Economic Operators should note that the number of Off-Street Car Parks that are currently charged may change throughout the Contract Period and that Off-Street Car Parks which are currently free and not currently enforced may become enforceable by the successful Bidder during the Contract Period, on request of the councils and on the basis of the same costs that the Bidder will supply within its Tender.
During the Contract Period, it is envisaged that the councils may wish to explore other more innovative parking schemes and methods of parking enforcement and management as technology evolves, some of which the councils may ask the successful Bidder to trial as part of a pilot scheme and the cost and scope of which will be agreed between the councils and successful Bidder in accordance with the terms of the Contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The current estimated value of the service is GBP 13,500,000 over the total 9-year contract period to include the 8 local authorities listed. The estimate value provided in this notice may be subject to change in line inflation/ market prices, changes in volumes of work and inclusion of contract options and associated innovation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-031720
Section five. Award of contract
Contract No
T2370
Title
Car Park Management / Off Street Parking Enforcement and Penalty Charge Notice Processing Service for a Consortium of 8 Councils in NI
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 October 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Marston (Holdings) Limited
Rutland House, 8th Floor, 148 Edmund Street
Birmingham
B3 2JR
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £13,500,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Belfast
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Belfast
Country
United Kingdom