Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
MoD Abbeywood
Bristol
DESLESTSP-SEEC-Commercial@mod.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
707961450 - In Service Support of Detector Special Purpose DSP34
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
In Service Support of the Detector Special Purpose (DSP).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £888,203
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
In Service Support of the Detector Special Purpose (DSP).
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
- The products involved are manufactured purely for the purpose of research, experiment, study or development
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Specialist EOD&S, Exploitation and Countermeasures Project Team, part of the United Kingdom Ministry of Defence (The Authority) intends to award a 17 Month contract to Roke Manor Research Limited for a new contract for the support of Detector Special Purpose (DSP) No. 34 (DSP34 In-Service Support Contract) with an estimated value of £888,203.00 (Ex VAT).
The DSP34 System is part of the Infrastructure Search detection suite. It allows Through Barrier Detection (TBD). DSP34 was developed under a partnership between Dstl, and Roke Manor Research Limited in 2014. DSP34 is only used by UK Armed Forces and is not In-Service with any other NATO Country. DSP34 works using a high-end transmitter as it’s radiation source for the detector. It is a bespoke equipment with risk of radiation exposure to maintainers and users if incorrectly maintained and supported.
The previous contract expired in June 2021 and therefore a new maintenance, support, and repairs contract is required to continue servicing the detectors. The contract will be required until 31 March 2026. Roke Manor Research Ltd have been involved with DSP34 since 2014 contract (SPSCM/00863) to take the Dstl Concept Demonstrator and develop it to Technical Readiness Level 9 and on to manufacture and into Service.
Only Roke Manor Research Limited have the necessary expertise, knowledge, and experience to Service, Maintain and Repair DSP34. A Safe System of work is critical for DSP34 with its radiation transmission, which is subject to periodic Hazardous Effects of Radiation to Ordnance (HERO) assessments for its safety working conditions. They are the only Suitably Qualified and Experienced Person (SQEP) Contractor that can safely maintain and calibrate the system to ensure it is safe to use for its Users, as outlined in the Single Source Justification. At present certain spares and parts within DSP34 are 3D printed. Only Roke Manor Research Ltd possess the blueprints, knowledge, and programming to allow these to be reprinted to the correct specification.
The Authority does not hold a Manufacturers Data Pack (MDP) for DSP34 which means that a third party would be required to reverse engineer the equipment. This is not a viable option as the Authority cannot provide another Contractor with a Safe System of Work around the Gamma radiation source to protect either themselves or Users of the equipment. A Safe Systems of Work are the procedures according to which work must be carried out where hazards cannot be eliminated, and some risk still exists.
It is considered that this contract can be awarded to Roke Manor Research Limited using the negotiated procedure without prior publication of a contract notice pursuant to Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011 for technical reasons.
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
707961450
Title
707961450 - In Service Support of Detector Special Purpose DSP34
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
21 October 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Roke Manor Research Limited
Romsey
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £888,203
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
SEEC
Bristol
Country
United Kingdom