Scope
Reference
HALTON2025
Description
Renovation Works to Halton Village Hall, Buckinghamshire
Procurement Description:
Halton Parish Council invites tenders from suitably qualified and experienced contractors to carry out renovation and remedial works at Halton Village Hall, a Victorian heritage building located in Halton, Buckinghamshire.
Additional Work Policy
Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.
The project aims to preserve and enhance the building's historic character while improving safety, accessibility, and sustainability. The works are informed by a detailed condition survey and heritage design report, and must be delivered using appropriate conservation techniques and environmentally responsible practices.
The works are divided into five lots, and tenderers may bid for one or more:
Lot Description Original Cost VAT (20%) Total Incl. VAT
1 External Works 58000 11600 69600
2 Roofing Works 7000 1400 8400
3 Windows 20000 4000 24000
4 Internal Works 10000 2000 12000
5 Access Improvements 30000 6000 36000
Total (excluding fees) 125000 25000 150000
*Lot 1 - External Works:
Removal of inappropriate masonry paint, lime re-rendering, brick and mortar repairs, drainage improvements, and external joinery restoration.
*Lot 2 - Roofing Works:
Repairs to slipped and frost-damaged tiles, repointing verges and ridges, and moss and valley clearance using traditional methods.
*Lot 3 - Windows:
Removal and specialist restoration of a large historic leaded and stained-glass window on the north elevation, with a new oak frame.
*Lot 4 - Internal Works:
Internal lime plaster repairs to damp-affected areas, floor and ceiling repairs, and improvements to ventilation and subfloor access.
*Lot 5 - Entrance and External Access Improvements:
Redesign of the entrance and parking layout to improve accessibility and safety, including landscaping and ramping.
The anticipated total value of all works (excluding VAT) is approximately £124,950, with a project duration of approximately 6 months, starting September 2025-March 2026.
Halton Parish Council seeks contractors who:
*Have experience with heritage and conservation projects
* Use traditional materials and sustainable building practices
* Operate locally or can demonstrate benefit to the local community
* Prioritise eco-friendly methods, waste reduction, and local sourcing
-Tender Requirements:
Submissions must include:
* Cover letter
* Methodology and approach (with heritage and sustainability considerations)
* Itemised cost breakdown by lot with sufficent detail to enable funding.
* Delivery timeline
* Evidence of relevant experience and case studies
* Two references from recent similar projects
* Insurance certificates
* Details of key personnel and subcontractors
* Risk assessments and method statements
Additional Notes:
* The contract award is subject to funding confirmation and satisfactory references.
*Tenders received after the deadline may not be considered.
* Contractors must comply with all relevant health and safety, environmental, and safeguarding legislation.
* The selected contractor(s) will be expected to maintain these standards throughout the project.
* The Parish Council is committed to sustainable practices and encourages tenderers to demonstrate how their approach contributes to environmental responsibility and community benefit.
-Site Inspection and Clarifications:
A site visit is strongly recommended
Contractors may arrange access to the site by contacting:
Fiona Richardson
Clerk to Halton Parish Council
01296 626073
All clarification questions must be submitted in writing by 31th July 2025
Tenders Submitted by 15 August 2025
Total value (estimated)
- £125,000 excluding VAT
- £150,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 5 January 2027
- Possible extension to 3 March 2027
- 1 year, 1 month, 30 days
Description of possible extension:
Extensions to the completion deadline may be considered in the following circumstances:
Unforeseen Site Conditions:
Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection.
Adverse Weather:
Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works.
Supply Chain Delays:
Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time.
Variation Requests by the Client:
Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender.
Regulatory Delays:
Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers.
Force Majeure Events:
Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions.
All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided.
Additional Work Policy
Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.
Main procurement category
Works
Contract locations
- UK - United Kingdom
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. External Works
Description
Removal of inappropriate masonry paint and application of breathable paint systems
Re-rendering of the eastern elevation with traditional lime render
Brick and mortar repairs using lime mortar, especially to plinths and damp-affected areas
Clearing and redesigning drainage channels and rainwater management systems (including removal of poorly installed French drain)
Realignment of downpipes and new connections to existing drainage at rear kitchen wall
External joinery repairs to gable timbers, soffits, and timber lintels
Redecoration using suitable preservative and breathable paint systems
Lot value (estimated)
- £69,600 including VAT
CPV classifications
- 45212350 - Buildings of particular historical or architectural interest
- 45453100 - Refurbishment work
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Roofing Works
Description
Replacing frost-damaged tiles, slipped tiles, and ridge tiles with heritage-matched materials
Mortar repairs to verges and ridge lines using lime mortar
Clearing moss, reseating tiles in valleys, and inspecting flashing for defects
Monitoring and minor repair of EPDM and clerestory roof junctions
Lot value (estimated)
- £8,400 including VAT
CPV classifications
- 45212350 - Buildings of particular historical or architectural interest
- 45453100 - Refurbishment work
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Windows
Description
Removal and restoration of the large historic leaded window, with Oak Frame, on the north elevation, including reuse of decorative elements (to be undertaken by specialist joiner/glazier)
Ensuring all windows are adequately sealed and capable of passive ventilation
Lot value (estimated)
- £24,000 including VAT
CPV classifications
- 45212350 - Buildings of particular historical or architectural interest
- 45453100 - Refurbishment work
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Internal Works
Description
Internal plaster repairs with lime plaster, especially to areas affected by moisture ingress
Targeted inspection and potential replacement of suspended timber floor elements where deflection and damp conditions are noted
Improvement of ventilation and subfloor access
Patch repairs to ceilings, especially WC and stairwell areas affected by external damp
Lot value (estimated)
- £12,000 including VAT
CPV classifications
- 45212350 - Buildings of particular historical or architectural interest
- 45453100 - Refurbishment work
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Entrance and External Access Improvements
Description
The Halton Parish Council wishes to explore improvements to the entrance area and adjacent parking to enhance accessibility, safety, and the visual appeal of the Village Hall. The condition survey identified several concerns and opportunities:
Reconfiguration of the parking layout to eliminate unsafe reversing directly in front of the hall entrance
Creation of a landscaped, accessible circulation space in front of the main doors
Adjustments to site levels and ramping, particularly at the entrance
Overhaul of the inner lobby to improve the flow and welcome of the space
Potential minor cutting back or regrading of the boundary wall to accommodate improved access
Tenderers are invited to provide design input or suggestions as part of their submission, including costed options or phased solutions. A modest landscape-led scheme is encouraged, with consideration for sustainable drainage and the use of natural or traditional materials.
Lot value (estimated)
- £36,000 including VAT
CPV classifications
- 45212350 - Buildings of particular historical or architectural interest
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Conditions of participation
Lot 1. External Works
Lot 2. Roofing Works
Lot 3. Windows
Lot 4. Internal Works
Lot 5. Entrance and External Access Improvements
Conditions of Participation
Tenderers must meet the following minimum requirements:
* Proven experience in heritage or conservation building projects.
* Ability to work with traditional materials and techniques (e.g. lime plaster, breathable paints, timber repairs).
* Membership of a recognised trade body (e.g. Constructionline, FMB, CHAS) is preferred.
* Commitment to sustainable construction and use of local suppliers where possible.
* Valid public liability insurance (min. £5 million) and employer's liability insurance (min. £10 million).
* Compliance with all relevant health and safety, environmental, and safeguarding regulations.
* Ability to provide risk assessments and method statements for the proposed works.
* Two references from similar projects completed within the last five years.
Particular suitability
Lot 1. External Works
Lot 2. Roofing Works
Lot 3. Windows
Lot 4. Internal Works
Lot 5. Entrance and External Access Improvements
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
31 July 2025, 11:59pm
Tender submission deadline
15 August 2025, 11:59pm
Submission address and any special instructions
Clerk to Halton Parish Council
Halton Village Hall
Old School Close
Halton
Bucks
Hp22 5NG
Tenders may be submitted electronically
Yes
Award criteria
Evaluation Criteria:
Criteria - Weighting
Price and value for money 30%
Experience with heritage buildings 25%
Methodology and approach 20%
Sustainability and traditional methods 15%
Proposed timeline 10%
We will also look to encourage partnerships with local business and suppliers where possible.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://halton-pc.gov.uk
Halton Village Hall Condition survey Nov24 tender v.pdf
24.04.22 Draft Tender_Submission_Form_Halton_Village_Hall Tender V.pdf
Contracting authority
Halton Parish Council
- Public Procurement Organisation Number: PCTN-6897-XHRZ
Halton Village Hall
Halton Parish Council
HP22 5NG
United Kingdom
Contact name: Clerk
Telephone: 01296 626073
Email: clerk@halton-pc.gov.uk
Website: https://halton-pc.gov.uk
Region: UKJ13 - Buckinghamshire CC
Organisation type: Public authority - sub-central government