Section one: Contracting authority
one.1) Name and addresses
Gentoo Group
Emperor House, 2 Emperor Way
Sunderland
SR3 3XR
Contact
Joshua Clark
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://app.panacea-software.com/gentoo/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://app.panacea-software.com/gentoo/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning and Clearance Services
Reference number
GROU035B
two.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Cleaning and Clearance Services
two.1.5) Estimated total value
Value excluding VAT: £1,699,948
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
two.2) Description
two.2.1) Title
Cleaning - Operational Buildings and Residential Communal Areas
Lot No
1
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
two.2.4) Description of the procurement
Cleaning of Operational Buildings and Residential Communal Areas. This includes offices and depot buildings, sheltered and extra care schemes and low rise block communal areas.
two.2.5) Award criteria
Cost criterion - Name: Quality / Weighting: 50%
Cost criterion - Name: Commercial / Weighting: 40%
Cost criterion - Name: Social Value / Weighting: 10%
two.2.6) Estimated value
Value excluding VAT: £896,510
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 2 x 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Void Property Cleaning, Clearance and Security
Lot No
2
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
two.2.4) Description of the procurement
Void Property Cleaning, Clearance and Security
two.2.5) Award criteria
Cost criterion - Name: Quality / Weighting: 50%
Cost criterion - Name: Commercial / Weighting: 40%
Cost criterion - Name: Social Value / Weighting: 10%
two.2.6) Estimated value
Value excluding VAT: £729,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 2 x 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Gutter Cleaning
Lot No
3
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
two.2.4) Description of the procurement
Gutter Cleaning
two.2.5) Award criteria
Cost criterion - Name: Quality / Weighting: 50%
Cost criterion - Name: Commercial / Weighting: 40%
Cost criterion - Name: Social Value / Weighting: 10%
two.2.6) Estimated value
Value excluding VAT: £11,652
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 2 x 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Snow Clearance and Gritting
Lot No
4
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
- 90630000 - Ice-clearing services
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
two.2.4) Description of the procurement
Snow Clearance and Gritting
two.2.5) Award criteria
Cost criterion - Name: Quality / Weighting: 50%
Cost criterion - Name: Commercial / Weighting: 40%
Cost criterion - Name: Social Value / Weighting: 10%
two.2.6) Estimated value
Value excluding VAT: £62,786
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 2 x 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 January 2023
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Gentoo Group
Sunderland
Country
United Kingdom