Scope
Reference
DN778679
Description
Annual gas safety check to be completed in line with GSIUR 1998 - to be completed between months 10 and 11 of the due date, with none running into the final month of compliance. Documentation to be provided within 48 hours of completion.
PPM -
To be completed on a quarterly basis in line with appliance manufacturers specification and instruction. Certification/documentation to be provided detailing drop test, inspection of all equipment, supply pipework, electrical supplies, valves and components within the plant room, photographic evidence will be required. Detail of system water testing to be provided.
Repairs to be completed within an expedited manner and strong sense of urgency, understanding all residents require a high level of customer service during breakdown events. Contingency for the provision of temporary heating and hot water should be considered. Quotation to be provided prior to repairs, authorisation being essential prior to affectation of the repair. Documentation post works completion to be provided prior to invoicing of works. Emergency response to be attended within 24 hours; and same day response to high dependency schemes indicated in yellow on the schedule's spreadsheet.
Planned Works-
Remediations on DESEAR risk assessments, system replacements, upgrades to be quoted with 5 working days; and authorisation to be sought prior to commencement. Detailed completion report with pre & post evidence images, readings and legal documentation.
Contractor to be gas safe registered, qualified and competent on the gas appliances and systems being tendered for. Public and employers' liability to be provided to a minimum of £10million. Gas engineers employed on the contract to be notified to client for adding to their database.
Upgrades -
Upgrades will be required on an ad-hoc basis However we will reserve the right to request pricing from alternative suppliers
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 1 September 2028
- Possible extension to 1 September 2031
- 6 years, 1 day
Description of possible extension:
3.2 The Contract will be for an initial term of 3 years extendable at the Client's sole option for a period of 36 months, giving a total of 6 years.
Main procurement category
Services
CPV classifications
- 50531100 - Repair and maintenance services of boilers
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1
Description
TR,TQ,PL and EX postcodes
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Contract locations
- UKK - South West (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2
Description
TA, BS, BA postcodes
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Contract locations
- UKJ - South East (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lot 1
Lot 2. Lot 2
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
30 June 2025, 12:00pm
Tender submission deadline
11 July 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Associated tender documents
https://procontract.due-north.com/Procurer/Advert/View?advertId=7d7e59dc-c04a-f011-8138-005056b64545&fromAdvertEvent=True
Contracting authority
LIVEWEST HOMES LIMITED
- Companies House: RS007724
- Public Procurement Organisation Number: PCRN-5716-MJRP
Skypark, 1 Wellington Way
Exeter
EX5 2FZ
United Kingdom
Email: procurement@livewest.co.uk
Website: https://www.livewest.co.uk/
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government