Section one: Contracting authority
one.1) Name and addresses
UK SPORTS INSTITUTE LIMITED
299 Alan Turing Way
MANCHESTER
M113BS
Contact
Aileen Alexander
aileen.alexander@uksportsinstitute.co.uk
Telephone
+44 7899064352
Country
United Kingdom
Region code
UKD33 - Manchester
Companies House
company number 04420052
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Elite sport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Microsoft Licences
Reference number
UKSI20232
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The UK Sports Institute Limited (UKSI) wishes to procure Microsoft licences for approximately 450 users, and Azure subscriptions for 36 months starting from April 2024.
The UKSI employs approximately 450 staff who are based at several performance centres in the UK. Most of the workforce regularly work away from their centres and have work patterns that are mobile and remote.
Approximately two thirds of users have Windows laptops, and one third MacBooks.
As a publicly funded organisation UKSI is seeking to maximise value for money.
two.1.5) Estimated total value
Value excluding VAT: £330,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
The UK Sports Institute Limited (UKSI) wishes to procure Microsoft licences for 36 months starting from April 2024 for approximately 450 users. The UKSI current Enterprise Agreement expires on 31 March 2024 and it has the following main Office 365 licences assigned : E3 (439), E1 (13), F3 (64), as well as Power BI Pro (80). UKSI has 5 subscriptions in its Azure tenancy, 4 of which are under a CSP.
Licenced users fluctuate slightly with new starters and leavers.
The supplier is required to:
- Arrange agreements with Microsoft to provide continuation of licences and Azure subscriptions for UKSI
- Provide flexibility to increase or reduce licences depending on the size of the workforce
- Provide options to migrate from O365 to M365 licences
The UKSI pioneers the delivery of science, medicine, and technology services to drive medal success at Olympic, Paralympic and international competition, supporting elite athletes through its nationwide network of expertise and facilities.
It strives to be the world-leading high-performance institute. Staff are based at seven high performance centres across the UK but UKSI services are delivered at different sporting
locations including swimming pools, lakes, velodromes and athletic tracks in Europe and the rest of the World.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Microsoft Gold (or higher) Partner
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 December 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 January 2024
Local time
1:00pm
Information about authorised persons and opening procedure
Requests to participate require to be submitted by 1700 on 7 December 2023. The ITT will be issued to all requestors on 8 December 2023. All completed responses to the ITT must be
submitted by 1300 on 5th January 2024. Late or incomplete submissions will be excluded from further participation
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court England & Wales
London
Country
United Kingdom