Section one: Contracting authority/entity
one.1) Name and addresses
NHS Greater Glasgow and Clyde
Procurement Department, Glasgow Royal Infirmary, 84 Castle Street
Glasgow
G4 0SF
Contact
Oliver Bailey
Telephone
+44 1412015369
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.nhsggc.scot/about-us/procurement/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10722
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gartnavel General Hospital - Beatson Obsolete Building Energy Management System (BEMS) Replacement - Phase 1
Reference number
GGC0816
two.1.2) Main CPV code
- 71314200 - Energy-management services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS GG&C require the Building Energy Management System (BEMS) at the Beatson Cancer Care Hospital to be upgraded to meet the criteria detailed with the BRE Energy Management and Building Controls briefing paper. This means that a full ’turnkey’ project encompassing a fully designed, supplied, installed and commissioning of the project is needing to be delivered. The project will upgrade the existing control installation including the design of revised control strategies, supply and installation of new controls panels along with all required sensors, hardware & software to allow the BEMS to be a managed protocol, remotely accessible system which meets the full criteria of “Class A” of the BRE paper is required. This will need to be completed by End March 2023 to meet financial deadlines imposed by the Scottish Government.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £656,134
two.2) Description
two.2.2) Additional CPV code(s)
- 71314200 - Energy-management services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Gartnavel General Hospital, Beatson Hospital
two.2.4) Description of the procurement
NHS GG&C require the Building Energy Management System (BEMS) at the Beatson Cancer Care Hospital to be upgraded to meet the criteria detailed with the BRE Energy Management and Building Controls briefing paper. This means that a full ’turnkey’ project encompassing a fully designed, supplied, installed and commissioning of the project is needing to be delivered. The project will upgrade the existing control installation including the design of revised control strategies, supply and installation of new controls panels along with all required sensors, hardware & software to allow the BEMS to be a managed protocol, remotely accessible system which meets the full criteria of “Class A” of the BRE paper is required. This will need to be completed by End March 2023 to meet financial deadlines imposed by the Scottish Government.
There are 3 distinct systems involved with the BEMS project at the Beatson Oncology. Namely, Satchwell Sigma, EcoStruxure Building Operation, and Schneider Power Monitoring Expert.
The project will involve concurrent work across each of these systems and software integration to manage the interfacing of data points.
Recognised manufacturer accreditation of all systems, including the software tools for configuration, and access to software licenses, is a requirement of the project. Schneider Electric, as the manufacturer are the only organisation able to meet this criteria.
Furthermore, as the site is a complex and live healthcare environment, sound working knowledge of the installed systems and their hosted plant is essential to minimise the risk of unforeseen downtime impacting patient care services. Schneider Electric installed the systems when the building was originally constructed, and, as the incumbent, has operated and maintained the building controls systems since. NHS Greater Glasgow and Clyde believe it is the only organisation able to demonstrate manufacturer qualified staff, in all of the required disciplines and systems, with access to the required software engineering tools and support, and in-depth knowledge of the building and current controls installation.
Consequently awarding to another supplier would cost a significant amount money and disruption to NHSGGC Staff and Patients. Therefore the best course of action to insure compliance with procurement regulations, and ensure the installation building energy controls is provide by the timescales stated ,is to publish a voluntary ex ante transparency (VEAT) notice.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
NHSGGC will publish a voluntary ex ante transparency (VEAT) notice on PCS. In accordance with: ‘The Public Contracts (Scotland)
Regulations 2015, SSI 2015/446 1 91(7)(a)’ , this will be published to protect NHSGGC against the risk of an ineffectiveness challenge to
the lawful direct award of a contract.
Additionally and in line with the practices of: Fairness; Openness and Transparency; the publication of this VEAT Notice has been
balanced against the risk that publication of this VEAT Notice may, in fact, increase awareness of the proposed direct award and increase
the risk of challenge.
A VEAT was the best legal procurement route to take because the disruption as a result of installing a new system would be significant and would have wide reaching consequences impacting: Staff; Patients and Services in addition a heightened risk of delivering this requirement in line with Scottish Government imposed timescales.
The contract will be in place until the 31/03/2023.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
29 November 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Schneider Electric
Technology Building, James Watt Avenue
East Kilbride
G75 0QD
Telephone
+44 1355233732
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £656,134
Total value of the contract/lot/concession: £656,134
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=715072.
(SC Ref:715072)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Pl
Glasgow
G5 9TW
Country
United Kingdom