Scope
Reference
RBBC-038498
Description
Reigate and Banstead Borough Council require a contractor who is a registered Company that has experience in managing and delivering Dry Mixed Recycling (DMR) associated services. The purpose of this procurement is to secure a new contract for the transportation, processing and onward sale of the Authority's Dry Mixed Recycling to Reigate and Banstead Borough Council.
We have approximately 153,629 residents living in the borough, with collection of the magnitude of 7,000 tonnes (approximately) of DMR per annum. Typically, 25 bulker loads per month of DMR would need to be serviced by the Supplier.
The Authority operates a two-stream collection service, so the majority of the paper/cardboard is collected separately to the Dry Mixed Recycling and is not part of this Tender.
The proposed scope of this contract is for the DMR, which includes:
Transport of the DMR from Earlswood Waste Transfer Station to a MRF (Materials Recovery Facility).
Processing of the DMR at a MRF, separating out the DMR into the various Recyclables.
Sale of the Recyclables to a secondary MRF processor; to a material's re-processor; or directly to an end market user.
Trial Load:
As part of the invitation to tender exercise, potential Tenderers are required to organise the transport and processing of a trial load of DMR (not mixed paper) from the Authority during the period specified within the ITT pack (Indicative Procurement Timescales).
The Tenderer's deadline for submission of clarification requests is 12:00 Noon on 23rd July 2025. The deadline for completed tender responses is by 12:00 Noon on 1st August 2025.
For full details of the Authority's requirements refer to the attached ITT pack for further information (Invitation to Tender) via the Authority's E-tendering portal - In-Tend Shared Services Portal which may be accessed at: http://www.sesharedservices.org.uk/esourcing
Total value (estimated)
- £1,250,000 excluding VAT
- £1,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2027
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
Initial contract term of 2 years with option to extend for a further 12 months a time, up to a maximum term of 5 years (2+1+1+1). They can be used at the Council's discretion, when the initial term and the extended term(s) due to expire. This shall be at the Authority's discretion.
Main procurement category
Services
CPV classifications
- 90514000 - Refuse recycling services
Contract locations
- UKJ26 - East Surrey
Participation
Legal and financial capacity conditions of participation
As described within the ITT pack.
Technical ability conditions of participation
Tenderer must be a registered Company that has experience in managing and delivering Dry Mixed Recycling associated services.
Submission
Enquiry deadline
23 July 2025, 12:00pm
Tender submission deadline
1 August 2025, 12:00pm
Submission address and any special instructions
http://www.sesharedservices.org.uk/esourcing
Instructions on submitting the Tender through the Portal is available online using the link provided.
Project reference: RBBC - 038498
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | Further details provided within the ITT pack. |
Cost | 70% |
| Quality | Further details provided within the ITT pack. |
Quality | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
http://www.sesharedservices.org.uk/esourcing
Instructions on submitting the Tender response through the E-Tender portal is available online, using the link provided.
Project Reference: RBBC - 038498
Technical specifications to be met
http://www.sesharedservices.org.uk/esourcing
Further information provided within the ITT pack.
Contracting authority
Reigate and Banstead Borough Council
- Public Procurement Organisation Number: PYPR-2456-VBGR
Town Hall, Castlefield Road
Reigate
RH2 0SH
United Kingdom
Contact name: Procurement
Email: Procurement@reigate-banstead.gov.uk
Website: https://www.reigate-banstead.gov.uk
Region: UKJ26 - East Surrey
Organisation type: Public authority - sub-central government