Scope
Reference
WCC/
Description
The Council is inviting responses to this Invitation to Tender from suitably qualified and experienced contractors for the provision of public convenience cleaning services. This contract presents an opportunity to contribute directly to the Council's commitment to maintaining a clean, safe, and welcoming environment, while supporting broader environmental and community wellbeing objectives. The primary objective of this tender is to appoint a contractor capable of delivering consistent, high-quality cleaning services that ensure an excellent experience for residents, businesses, visitors, and tourists alike. The existing contract is due to expire at the end of December 2025. Full details of the tender requirements are outlined in the accompanying documents and appendices provided with this notice. The following sites are currently within the scope of the contract: • Abbey Gardens (Winchester City centre) • Market Lane (Winchester City centre) • Arc, Jewry Street (Winchester City centre) • North Walls aka River Park (Winchester City centre) • Coach Park, Worthy Lane (Car park) • Chesil Street (Car Park) • South Park & Ride (Car Park) • St Catherine Hill (Car Park) • Magdalen Cemetery • Magdalen Cemetery Lodge • Station Road, New Alresford (Town/Parish) • Houchin Street, Bishops Waltham (Town/Parish) • Station Road, Wickham (Town/Parish) • Kidmore Lane, Denmead (Town/Parish) and other sites as specified in the tender document. Please ensure your organisation meets the requirements of the Conditions of Participation prior to completing the ITT response document and pricing schedules.
Total value (estimated)
- £550,000 excluding VAT
- £660,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
2 x 12 month extensions
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
- 90900000 - Cleaning and sanitation services
Contract locations
- UKJ3 - Hampshire and Isle of Wight
Participation
Legal and financial capacity conditions of participation
As specified in the tender documents.
Technical ability conditions of participation
The following standards are mandated as stated in the tender documents: Current ISO9001 certification Current ISO14001 certification Membership of an accredited SSIP scheme or equivalent.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 July 2025, 5:00pm
Tender submission deadline
17 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 18 June 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality Assessment | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Winchester City Council
- Public Procurement Organisation Number: PMTC-5839-ZQJV
Winchester City Council
Colebrook Street, Winchester
SO23 9LJ
United Kingdom
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government