Section one: Contracting authority
one.1) Name and addresses
Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
Contact
James McErlean
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T1665 - Tender for the Provision of the Continuous Tenant Omnibus Survey
two.1.2) Main CPV code
- 79300000 - Market and economic research; polling and statistics
two.1.3) Type of contract
Services
two.1.4) Short description
A suitably experienced Contractor is required to undertake the fieldwork for the Continuous Tenant Omnibus Survey (CTOS), for an initial Contract period of January 2024 to December 2024. The fieldwork for the CTOS involves 2,600 interviews annually.
two.1.5) Estimated total value
Value excluding VAT: £325,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79310000 - Market research services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
A suitably experienced Contractor is required to undertake the fieldwork for the Continuous Tenant Omnibus Survey (CTOS), for an initial Contract period of January 2024 to December 2024. The fieldwork for the CTOS involves 2,600 interviews annually.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £325,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The Housing Executive has the ability to extend the contract for a further 2 x 12 month periods (or part thereof), subject to satisfactory completion of the work (possible contract period of 3 years). It should be noted, however, that the Housing Executive retains the right not to extend the contract in any one year.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Due to the nature of the required Service, it is neither practical nor desirable to divide the proposed contract into lots.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please see the Tender Documentation for details.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 December 2023
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 13 April 2024
four.2.7) Conditions for opening of tenders
Date
15 December 2023
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The Housing Executive has the option to extend this contract up to a maximum of a 3 year period, entirely at the discretion of the Housing Executive. This requirement maybe subject to re-tender depending on the Housing Executive's requirements.
six.3) Additional information
How to Express Interest in this Invitation to Tender: Register your company on the e-tendersni website (this is only required once) and click on ‘View current opportunities’ to locate this invitation to tender. The Housing Executive reserves the right to abandon the competition at any time. Please refer to the Tender Documentation for further details. There is no guarantee that any agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting agreement is withdrawn and / or the procurement process stopped for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
six.4) Procedures for review
six.4.1) Review body
Rpyal Courts of Justice
Chichester Street
Belfast
BT1 3JF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Housing Executive may incorporate a minimum 10 calendar day standstill period before awarding a contract in accordance with the Public Contracts Regulations 2015.