Section one: Contracting authority
one.1) Name and addresses
Hampshire County Council
The Castle
Winchester
SO23 8UJ
county.supplies.buying@hants.gov.uk
Country
United Kingdom
Region code
UKJ3 - Hampshire and Isle of Wight
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for the Supply and Maintenance of Audio Visual Solutions
Reference number
CS25933
two.1.2) Main CPV code
- 32321200 - Audio-visual equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for a multi supplier Framework Agreement for the Supply and Maintenance of Audio Visual Solutions.
The Framework Agreement will commence on 02/06/2025 for a period of 4 years. This is a multi supplier Framework Agreement, divided into four Lots:
Lot 1 - Supply of Audio Visual Consumables - Stock Delivery
Lot 2 - Supply of Audio Solutions - Direct Delivery
Lot 3 - Supply of Interactive Solutions - Direct Delivery
Lot 4 - Maintenance of Audio Visual Solutions
Lot 1 of this Framework Agreement is for Goods to be delivered palletised to two distribution warehouses in Hampshire (County Supplies) and Hertfordshire (Herts Full Stop).
Lots 2 to 4 of the Framework Agreement are for delivery of Goods and/or Services directly to customers of Hampshire County Council (County Supplies), Hertfordshire County Council (Herts Full Stop) and other members of the Central Buying Consortium.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,250,000
two.2) Description
two.2.1) Title
Supply of Audio Visual Consumables - Stock Delivery
Lot No
1
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
For the establishment of a multiple supplier Framework Agreement for the Supply of Audio Visual Consumables in bulk volumes to the warehouse distribution centres of Hampshire County Council and Hertfordshire County Council using the Open Procedure.
two.2.5) Award criteria
Quality criterion - Name: Pricing Schedule / Weighting: Pass/Fail
Quality criterion - Name: Framework Management / Weighting: Pass/Fail
Price - Weighting: 100%
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply of Audio Solutions - Direct Delivery
Lot No
2
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
For the establishment of a multiple supplier Framework Agreement for the Supply of Audio Solutions using the Open Procedure.
To Supply Audio Solutions, including but not limited to PA Systems, Theatre Mixers, Speakers, Soundfield Systems and Hearing Loops. The Lot also covers the Training, Installation and Maintenance of these Solutions.
two.2.5) Award criteria
Quality criterion - Name: Pricing Schedule / Weighting: Pass/Fail
Quality criterion - Name: Framework Management / Weighting: Pass/Fail
Quality criterion - Name: Solutions Range / Weighting: Pass/Fail
Quality criterion - Name: Pre-Sales Service / Weighting: Pass/Fail
Quality criterion - Name: Stock Control Management / Weighting: Pass/Fail
Quality criterion - Name: Training / Weighting: Pass/Fail
Quality criterion - Name: Risk Assessment / Weighting: Pass/Fail
Quality criterion - Name: DBS Checked / Weighting: Pass/Fail
Quality criterion - Name: Safety Training and Testing / Weighting: Pass/Fail
Quality criterion - Name: Complaint Processing / Weighting: Pass/Fail
Quality criterion - Name: Returns Procedure / Weighting: Pass/Fail
Price - Weighting: Pass/Fail
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply of Interactive Solutions - Direct Delivery
Lot No
3
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
For the establishment of a multiple supplier Framework Agreement for the Supply of Interactive Audio Visual Solutions using the Open Procedure.
To Supply Interactive Solutions, including but not limited to Interactive Learning Solutions (e.g. Whiteboards, Touchscreens and Early Years Tables), Digital Signage, Video Walls, Projectors, Video Conferencing Solutions, Visitor Management Systems, Room Booking Systems, Room Control Systems. The Lot also covers the Training, Installation and Maintenance of these Solutions.
two.2.5) Award criteria
Quality criterion - Name: Pricing Schedule / Weighting: Pass/Fail
Quality criterion - Name: Framework Management / Weighting: Pass/Fail
Quality criterion - Name: Solutions Range / Weighting: Pass/Fail
Quality criterion - Name: Pre-Sales Service / Weighting: Pass/Fail
Quality criterion - Name: Stock Control Management / Weighting: Pass/Fail
Quality criterion - Name: Training / Weighting: Pass/Fail
Quality criterion - Name: Risk Assessment / Weighting: Pass/Fail
Quality criterion - Name: DBS Checked / Weighting: Pass/Fail
Quality criterion - Name: Safety Training and Testing / Weighting: Pass/Fail
Quality criterion - Name: Complaint Processing / Weighting: Pass/Fail
Quality criterion - Name: Returns Procedure / Weighting: Pass/Fail
Price - Weighting: Pass/Fail
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Maintenance of Audio Visual Solutions
Lot No
4
two.2.2) Additional CPV code(s)
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
For the establishment of a multiple supplier Framework Agreement for the Maintenance of Audio Visual Solutions using the Open Procedure.
To provide Maintenance Services of Audio Visual Solutions including but not limited to Auditing of Existing Equipment of all Brands, Service and Maintenance, Remote Support, On site Repair, Spare Parts, Loan Equipment, Regular Checks, Updates and Equipment Disposal.
two.2.5) Award criteria
Quality criterion - Name: Pricing Schedule / Weighting: Pass/Fail
Quality criterion - Name: Framework Management / Weighting: Pass/Fail
Quality criterion - Name: Maintenance Provision / Weighting: Pass/Fail
Quality criterion - Name: Pre-Sales Service / Weighting: Pass/Fail
Quality criterion - Name: Stock Control Management / Weighting: Pass/Fail
Quality criterion - Name: Training / Weighting: Pass/Fail
Quality criterion - Name: Risk Assessment / Weighting: Pass/Fail
Quality criterion - Name: DBS Checked / Weighting: Pass/Fail
Quality criterion - Name: Safety Training and Testing / Weighting: Pass/Fail
Quality criterion - Name: Complaint Processing / Weighting: Pass/Fail
Quality criterion - Name: Returns Procedure / Weighting: Pass/Fail
Price - Weighting: Pass/Fail
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-006514
Section five. Award of contract
Contract No
CS25933
Lot No
1
Title
Supply of Audio Visual Consumables - Stock Delivery
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 May 2025
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
2CL Communications Ltd
Unit C Woodside Trade Centre, Parham Drive
Eastleigh
SO50 4NU
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
3793390
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Akhter Computers Limited
1-3 Marshgate Business Centre, Harlow Business Park, Parkway
Harlow
CM19 5QP
Country
United Kingdom
NUTS code
- UKH35 - West Essex
Companies House
2253061
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Avoira Limited
Pennine House, Salford Street
Bury
BL9 6YA
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
1763970
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Harp Visual Communications Ltd
C4 Segensworth Business Centre, Segensworth Road
Fareham
PO15 5RQ
Country
United Kingdom
NUTS code
- UKJ35 - South Hampshire
Companies House
3671929
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hugh Symons Audio Visual Limited
17 Brunel Way, Segensworth East
Fareham
PO15 5TX
Country
United Kingdom
NUTS code
- UKJ35 - South Hampshire
Companies House
8854951
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Kicktek Ltd
1 The Galloway Centre, Hambridge Lane
Newbury
RG14 5TL
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Companies House
8351255
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Strive AV Limited
Unit 4C Birches Industrial Estate
East Grinstead
RH19 1XZ
Country
United Kingdom
NUTS code
- UKJ28 - West Sussex (North East)
Companies House
4102256
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Technical Display Consortium Limited
Horizon House, Whiting Street
Sheffield
S8 9QR
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
Companies House
4101722
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Texet Sales Limited
Warwick Wing 5th Floor City Point, 701 Chester Road
Stretford
M32 0RW
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
1656138
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £85,000
Total value of the contract/lot: £85,000
Section five. Award of contract
Contract No
2
Lot No
CS25933
Title
Supply of Audio Solutions - Direct Delivery
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 May 2025
five.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 12
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
2CL Communications Ltd
Unit C Woodside Trade Centre, Parham Drive
Eastleigh
SO50 4NU
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
3793390
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Akhter Computers Limited
1-3 Marshgate Business Centre, Harlow Business Park, Parkway
Harlow
CM19 5QP
Country
United Kingdom
NUTS code
- UKH35 - West Essex
Companies House
2253061
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Avoira Limited
Pennine House, Salford Street
Bury
BL9 6YA
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
1763970
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Harp Visual Communications Ltd
C4 Segensworth Business Centre, Segensworth Road
Fareham
PO15 5RQ
Country
United Kingdom
NUTS code
- UKJ35 - South Hampshire
Companies House
3671929
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hugh Symons Audio Visual Limited
17 Brunel Way, Segensworth East
Fareham
PO15 5TX
Country
United Kingdom
NUTS code
- UKJ35 - South Hampshire
Companies House
8854951
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Involve Visual Collaboration Ltd
Martin Dawes House, Europa Boulevard
Warrington
WA5 7WH
Country
United Kingdom
NUTS code
- UKD61 - Warrington
Companies House
2383157
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Kicktek Ltd
1 The Galloway Centre, Hambridge Lane
Newbury
RG14 5TL
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Companies House
8351255
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pacific Computers Ltd
Mariana House, 300 Cedarwood
Chineham
RG24 8WD
Country
United Kingdom
NUTS code
- UKJ37 - North Hampshire
Companies House
3264034
The contractor is an SME
No
five.2.3) Name and address of the contractor
Proactive AV
Units 4-5 Greenewable Park, Station Lane
Offord Cluny
PE19 5ZA
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
Companies House
5145648
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Roche Audio Visual Limited
Ainleys Industrial Estate
Elland
HX5 9JP
Country
United Kingdom
NUTS code
- UKE44 - Calderdale and Kirklees
Companies House
1120850
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Snelling Business Systems
Laundry Lane, Blofield Heath
Norwich
NR13 4SQ
Country
United Kingdom
NUTS code
- UKH15 - Norwich and East Norfolk
Companies House
5117092
The contractor is an SME
No
five.2.3) Name and address of the contractor
Strive AV Limited
Unit 4C Birches Industrial Estate
East Grinstead
RH19 1XZ
Country
United Kingdom
NUTS code
- UKJ28 - West Sussex (North East)
Companies House
4102256
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Technical Display Consortium Limited
Horizon House, Whiting Street
Sheffield
S8 9QR
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
Companies House
4101722
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £364,375
Total value of the contract/lot: £364,375
Section five. Award of contract
Contract No
CS25933
Lot No
3
Title
Supply of Interactive Solutions - Direct Delivery
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 May 2025
five.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 13
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
2CL Communications Ltd
Unit C Woodside Trade Centre, Parham Drive
Eastleigh
SO50 4NU
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
3793390
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Akhter Computers Limited
1-3 Marshgate Business Centre, Harlow Business Park, Parkway
Harlow
CM19 5QP
Country
United Kingdom
NUTS code
- UKH35 - West Essex
Companies House
2253061
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Avoira Limited
Pennine House, Salford Street
Bury
BL9 6YA
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
1763970
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
edding (UK) Ltd
edding House, Merlin Centre, Acrewood Way
St Albans
AL4 0JY
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
Companies House
1249697
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Harp Visual Communications Ltd
C4 Segensworth Business Centre, Segensworth Road
Fareham
PO15 5RQ
Country
United Kingdom
NUTS code
- UKJ35 - South Hampshire
Companies House
3671929
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hugh Symons Audio Visual Limited
17 Brunel Way, Segensworth East
Fareham
PO15 5TX
Country
United Kingdom
NUTS code
- UKJ35 - South Hampshire
Companies House
8854951
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Involve Visual Collaboration Ltd
Martin Dawes House, Europa Boulevard
Warrington
WA5 7WH
Country
United Kingdom
NUTS code
- UKD61 - Warrington
Companies House
2383157
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Kicktek Ltd
1 The Galloway Centre, Hambridge Lane
Newbury
RG14 5TL
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Companies House
8351255
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pacific Computers Ltd
Mariana House, 300 Cedarwood
Chineham
RG24 8WD
Country
United Kingdom
NUTS code
- UKJ37 - North Hampshire
Companies House
3264034
The contractor is an SME
No
five.2.3) Name and address of the contractor
Proactive AV
Units 4-5 Greenewable Park, Station Lane
Offord Cluny
PE19 5ZA
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
Companies House
5145648
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Roche Audio Visual
Ainleys Industrial Estate
Elland
HX5 9JP
Country
United Kingdom
NUTS code
- UKE44 - Calderdale and Kirklees
Companies House
1120850
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Snelling Business Systems
Laundry Lane, Blofield Heath
Norwich
NR13 4SQ
Country
United Kingdom
NUTS code
- UKH15 - Norwich and East Norfolk
Companies House
5117092
The contractor is an SME
No
five.2.3) Name and address of the contractor
Strive AV Limited
Unit 4C Birches Industrial Estate
East Grinstead
RH19 1XZ
Country
United Kingdom
NUTS code
- UKJ28 - West Sussex (North East)
Companies House
4102256
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Technical Display Consortium Limited
Horizon House, Whiting Street
Sheffield
S8 9QR
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
Companies House
4101722
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,093,125
Total value of the contract/lot: £1,093,125
Section five. Award of contract
Contract No
CS25933
Lot No
4
Title
Maintenance of Audio Visual Solutions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 May 2025
five.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 11
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
2CL Communications Ltd
Unit C Woodside Trade Centre, Parham Drive
Eastleigh
SO50 4NU
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
3793390
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Akhter Computers Limited
1-3 Marshgate Business Centre, Harlow Business Park, Parkway
Harlow
CM19 5QP
Country
United Kingdom
NUTS code
- UKH35 - West Essex
Companies House
2253061
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Avoira Limited
Pennine House, Salford Street
Bury
BL9 6YA
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
1763970
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Harp Visual Communications Ltd
C4 Segensworth Business Centre, Segensworth Road
Fareham
PO15 5RQ
Country
United Kingdom
NUTS code
- UKJ35 - South Hampshire
Companies House
3671929
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hugh Symons Audio Visual Limited
17 Brunel Way, Segensworth East
Fareham
PO15 5TX
Country
United Kingdom
NUTS code
- UKJ35 - South Hampshire
Companies House
8854951
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Involve Visual Collaboration
Martin Dawes House, Europa Boulevard
Warrington
WA5 7WH
Country
United Kingdom
NUTS code
- UKD61 - Warrington
Companies House
2383157
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Kicktek Ltd
1 The Galloway Centre, Hambridge Lane
Newbury
RG14 5TL
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Companies House
8351255
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pacific Computers Ltd
Mariana House, 300 Cedarwood
Chineham
RG24 8WD
Country
United Kingdom
NUTS code
- UKJ37 - North Hampshire
Companies House
3264034
The contractor is an SME
No
five.2.3) Name and address of the contractor
Proactive AV
Units 4-5 Greenewable Park, Station Lane
Offord Cluny
PE19 5ZA
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
Companies House
5145648
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Snelling Business Systems
Laundry Lane, Blofield Heath
Norwich
NR13 4SQ
Country
United Kingdom
NUTS code
- UKH15 - Norwich and East Norfolk
Companies House
5117092
The contractor is an SME
No
five.2.3) Name and address of the contractor
Strive AV Limited
Unit 4C Birches Industrial Estate
East Grinstead
RH19 1XZ
Country
United Kingdom
NUTS code
- UKJ28 - West Sussex (North East)
Companies House
4102256
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Technical Display Consortium Limited
Horizon House, Whiting Street
Sheffield
S8 9QR
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
Companies House
4101722
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £707,500
Total value of the contract/lot: £707,500
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Courts of England and Wales
11th Floor, Thomas More Building, Royal Courts of Justice, Strand
London
WC2A 2LL
Country
United Kingdom