Scope
Reference
601/PR-10699
Description
Fire Risk Assessments and Fire Door Surveys to properties owned and managed by Babergh District Council and Mid Suffolk District Council.
The services required by the Contract include but are not restricted to:
• Visual Fire Door Surveys
• Intrusive Fire Door Surveys may be required as the Contract term progresses
• Fire Risk Assessments to residential properties (including Type 1,2,3,4 where applicable)
• Fire Risk Assessments to corporate buildings (including Type 1,2,3,4 where applicable)
• Fire Risk Assessments to Sheltered and Extra Care Accommodation
• Fire Risk Assessments to Temporary Accommodation
• Pre and Post Occupation Fire Risk Assessments
• Compartmentation Surveys
Total value (estimated)
- £1,325,000 excluding VAT
- £1,590,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 January 2026 to 2 January 2029
- Possible extension to 2 January 2031
- 5 years
Description of possible extension:
It is intended that the Contract will commence in January 2026, and run for a period of three years with the option for renewal, as
decided by Babergh District Council and Mid Suffolk District Council, for an extension of up to a further one year plus one year subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the Contract is therefore five years.
Main procurement category
Services
CPV classifications
- 71530000 - Construction consultancy services
- 44221220 - Fire doors
- 71251000 - Architectural and building-surveying services
Participation
Legal and financial capacity conditions of participation
As defined within the tender documents.
Technical ability conditions of participation
As defined within the tender documents.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
22 July 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price Evaluation | Price | 40% |
| Technical Evaluation (written response) | Quality | 40% |
| Technical Evaluation ( Presented Response) | Quality | 20% |
Other information
Payment terms
Please refer to Document A3 within the tender documents which includes the Form of Contract.
Description of risks to contract performance
The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this
stage but may relate to a Contract modification if the risk was to materialise:
Risk of legislative changes, regulatory changes or changes in law during the term of a Contract
Risk of unforeseen changes to delivery/operational standards
Risk of changes in technology, IT solutions or systems
Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services
Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic
and the cost of living crisis)
Risk of unforeseen political impact
Risk of unforeseen increase in property volume.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authorities
Babergh District Council
- Public Procurement Organisation Number: PYQM-3849-BJQL
8 Russell Road
Ipswich
IP1 2BX
United Kingdom
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government
Mid Suffolk District Council
- Public Procurement Organisation Number: PJPW-1919-JTND
8 Russell Road
Ipswich
IP1 2BX
United Kingdom
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
FAITHORN FARRELL TIMMS LLP
Summary of their role in this procurement: Procurement service
- Companies House: OC300053
Central Court, 1b Knoll Rise
Orpington
BR6 0JA
United Kingdom
Email: procurement@effefftee.co.uk
Region: UKI61 - Bromley