Section one: Contracting authority
one.1) Name and addresses
East Midlands Ambulance Service NHS Trust
Trust Headquarters, 1 Horizon Place, Mellors Way, Nottingham Business Park
Nottingham
NG8 6PY
Contact
Chris Johnson
Telephone
+44 7813397216
Country
United Kingdom
Region code
UKF14 - Nottingham
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hard Facilities Management of Planned and Reactive Internal and External Works
Reference number
C307764
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender opportunity is for the Provision of Hard FM Services to East Midlands Ambulance Service NHS Trust. The Authority is requiring a single provider to provide Preventative Maintenance, Reactive Maintenance and adhoc repairs on a variety of freehold and leasehold buildings across 6 counties: Nottinghamshire, Lincolnshire, Derbyshire, Northamptonshire, Leicestershire and Rutland.
The purpose of this this contract is to ensure these buildings are maintained in a fashion that makes them operationally safe, secure and statutorily complaint
This contract includes the provision of Planned Preventative Maintenance and Reactive Maintenance including Service Desk.
The initial contract period will be 3 years with an option to extend for a further 2 x 12 months.
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
EMAS operates out of a variety of freehold and leasehold buildings across 6 counties: Nottinghamshire, Lincolnshire, Derbyshire, Northamptonshire, Leicestershire and Rutland. The majority of the building stock is of single storey construction circa. 1960-70s with some later construction for HQ offices and stores facilities to support logistics and operations.
The purpose of this this contract is to ensure these buildings are maintained in a fashion that makes them operationally safe, secure and statutorily complaint. It will be necessary to ensure that assurances in line with HNB00-08 are observed, reportable on the current position and inform us as to how future operational and financial planning decisions can be made in line with national and local policies.
EMAS would like you to offer your best price for hard facilities management including externals and landscaping, planned and reactive maintenance with the ability to perform minor new works.
EMAS are looking ideally for a single provider for the period of 3 years with the option to extend for up to an additional 2 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend the contract for a further for 2 x 12 month periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
All professional and/or trade registrations are specified within the tender documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
All technical capacity and its evaluation criteria are specified within the tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 March 2025
four.2.7) Conditions for opening of tenders
Date
25 November 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Interested suppliers are asked to register their organisation on the Atamis system.
https://atamis-1928.my.site.com/s/Welcome
Once registered on the portal, suppliers are asked to View Opportunities on the above link and search for Hard Facilities Management C307764.
Potential bidders are asked to complete the tender submission into Atamis, no later than 12:00 on 29th November 2024.
six.4) Procedures for review
six.4.1) Review body
Nottinghamshire Healthcare NHS Foundation Trust
Duncan Macmillan House, Porchester Road
Nottingham
NG3 6AA
Country
United Kingdom