Section one: Contracting authority
one.1) Name and addresses
Orbit Group Limited
Garden Court, Harry Weston Road, Binley Business Park
Coventry
CV3 2SU
Contact
Mrs Deborah Holland
Telephone
+44 7885246479
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.housingprocurement.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.housingprocurement.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Heating Services
Reference number
DN697981
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Orbit Group believe everyone is entitled to a good quality, safe and affordable home. We manage a growing portfolio of over 47,000 affordable and social rent homes and support over 100,000 customers in differing stages of life, from those seeking their first home to customers looking for enhanced supported living. We are also one of the UK’s largest developers of affordable housing, building over 5,300 new homes by 2025.
Orbit is seeking through this ‘Standard Selection Questionnaire’ to identify suitable capable suppliers to invite to ITT (Invitation to Tender) for the provision of heating and hot water system service and maintenance within our Domestic and Commercial properties which are natural gas fuelled and include;
• Natural gas
• LPG
• Oil
• Vented and unvented cylinders connected to gas heating sources
Potential suppliers who have the capability to fulfil each of the below key requirements, are invited to complete the Standard Selection Questionnaire.
Domestic
3* domestic Inspection, Service and Planned Preventative Maintenance of Domestic Heating and Hot Water Systems, including reactive repairs as well as a 24 hour, 7 days a week, 365 year-round fully comprehensive maintenance and repair service. Planned and reactive installations.
Commercial
Inspections, Service & Planned Preventative Maintenance of Commercial Heating and Hot Water Systems and Associated Commercial and Domestic Assets/ Appliances and Reactive Asset/ Appliance Upgrades. as well as a 24 hour, 7 days a week, 365 year-round fully comprehensive maintenance and repair service.
BMS service, maintenance, and software management.
Service and Repair for ad hoc Catering Equipment
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Domestic Heating - Lot 1.1 and/or Lot 1.2
or
Commercial Heating - Lot 2.1 and/or Lot 2.2
two.2) Description
two.2.1) Title
Domestic Heating - The Midlands
Lot No
1.1
two.2.2) Additional CPV code(s)
- 09300000 - Electricity, heating, solar and nuclear energy
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42130000 - Taps, cocks, valves and similar appliances
- 44160000 - Pipeline, piping, pipes, casing, tubing and related items
- 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
- 45333000 - Gas-fitting installation work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
two.2.4) Description of the procurement
3* domestic Inspection, Service and Planned Preventative Maintenance of Domestic Heating and Hot Water Systems, including 24/7 and 365 days per year reactive repairs. Planned and reactive installations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £35,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
At the discretion of the Authority the agreement maybe extended for a further 1 x 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Domestic Heating - East and South East England
Lot No
1.2
two.2.2) Additional CPV code(s)
- 09300000 - Electricity, heating, solar and nuclear energy
- 39700000 - Domestic appliances
- 42130000 - Taps, cocks, valves and similar appliances
- 44160000 - Pipeline, piping, pipes, casing, tubing and related items
- 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
- 45333000 - Gas-fitting installation work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
- UKI - London
- UKJ - South East (England)
two.2.4) Description of the procurement
3* domestic Inspection, Service and Planned Preventative Maintenance of Domestic Heating and Hot Water Systems, including 24/7 and 365 days per year reactive repairs. Planned and reactive installations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £259,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
At the discretion of the Authority the agreement maybe extended for a further 1 x 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Commercial Heating - The Midlands
Lot No
2.1
two.2.2) Additional CPV code(s)
- 09300000 - Electricity, heating, solar and nuclear energy
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42100000 - Machinery for the production and use of mechanical power
- 42200000 - Machinery for food, beverage and tobacco processing and associated parts
- 42500000 - Cooling and ventilation equipment
- 44160000 - Pipeline, piping, pipes, casing, tubing and related items
- 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
- 45259000 - Repair and maintenance of plant
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45333000 - Gas-fitting installation work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Inspections, Service & Planned Preventative Maintenance of Commercial Heating and Hot Water Systems and Associated Commercial and Domestic Assets/ Appliances and Reactive Asset/ Appliance Upgrades
BMS service, maintenance, and software management.
Service and Repair for ad hoc Catering Equipment*.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £12,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
At the discretion of the Authority the agreement maybe extended for a further 1 x 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Commercial Heating - East and South East England
Lot No
2.2
two.2.2) Additional CPV code(s)
- 09300000 - Electricity, heating, solar and nuclear energy
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39310000 - Catering equipment
- 39700000 - Domestic appliances
- 42100000 - Machinery for the production and use of mechanical power
- 42200000 - Machinery for food, beverage and tobacco processing and associated parts
- 42500000 - Cooling and ventilation equipment
- 44160000 - Pipeline, piping, pipes, casing, tubing and related items
- 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
- 45259000 - Repair and maintenance of plant
- 45331110 - Boiler installation work
- 45331211 - Outdoor ventilation installation work
- 45333000 - Gas-fitting installation work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
- UKI - London
- UKJ - South East (England)
two.2.4) Description of the procurement
Inspections, Service & Planned Preventative Maintenance of Commercial Heating and Hot Water Systems and Associated Commercial and Domestic Assets/ Appliances and Reactive Asset/ Appliance Upgrades
BMS service, maintenance, and software management.
Service and Repair for ad hoc Catering Equipment*.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
At the discretion of the Authority the agreement maybe extended for a further 1 x 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 December 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
8 January 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice London
London
Country
United Kingdom