Section one: Contracting authority/entity
one.1) Name and addresses
The Office for Standards in Education, Children's Services and Skills
Piccadilly Gate
MANCHESTER
M1 2WD
Contact
Info Contracts
Telephone
+44 3000130102
Country
United Kingdom
Region code
UKD33 - Manchester
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.gov.uk/government/organisations/ofsted
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR Management & Payroll system
Reference number
CON 1361
two.1.2) Main CPV code
- 72212451 - Enterprise resource planning software development services
two.1.3) Type of contract
Services
two.1.4) Short description
The Office for Standards in Education, Children's Services and Skills (Ofsted) proposes to enter into a contract with Midland HR (MHR) for their iTrent HR and Payroll software package.
This contract will provide Ofsted with a continued subscription to iTrent following the successful migration to the cloud version of the system in 2022.
Ofsted's Digital Data and Technology (DDAT) roadmap includes the delivery of a new common corporate finance and HR system. The new contract with MHR will bridge the gap to the new common corporate system being implemented and cover the necessary transition period required.
The Office for Standards in Education, Children's Services and Skills (Ofsted) proposes to enter into a Contract with Midland HR (MHR) in accordance with Regulation 32(2)(b)(ii) of The Public Contracts Regulation (2015).
The contract pertains to the continued utilisation of the HR and Payroll software package called iTrent
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £709,397
two.2) Description
two.2.2) Additional CPV code(s)
- 48451000 - Enterprise resource planning software package
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Office for Standards in Education, Children's Services and Skills (Ofsted) proposes to enter into a contract with Midland HR (MHR) for the provision of their iTrent HR and Payroll software package.
This contract will provide Ofsted with a continued subscription to iTrent following the successful migration to the cloud version of the system in 2022.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
Reason for selected award procedure:
Regulation 32(2)(b)(ii) The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
The rationale for continuing with the current system:
MHR are the sole provider of the iTrent HR and payroll system. Ofsted has invested a large amount of finance and resource into implementing the software and operating the system.
The new contract with MHR for iTrent will bridge the gap until a new common corporate system is implemented and will cover the necessary transition period required.
Ofsted's Digital Data and Technology (DDAT) roadmap includes the delivery of a new common corporate finance and HR system. The discovery phase will commence in 2026.
Ofsted's DDAT roadmap has been shared and assured in line with the Central Digital and Data Office's (CDDO) governance procedures.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CON 1361
Title
HR Management and Payroll system
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
13 November 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
MHR
Ruddington
Nottingham
NG11 6JS
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
01852206
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £709,397
Total value of the contract/lot/concession: £709,397
Section six. Complementary information
six.3) Additional information
The Office for Standards in Education, Children's Services and Skills (Ofsted) proposes to enter into a contract with Midland HR (MHR) for their iTrent HR and Payroll software package.
This contract will provide Ofsted with a continued subscription to iTrent following the successful migration to the cloud version of the system in 2022.
Ofsted's Digital Data and Technology (DDAT) roadmap includes the delivery of a new common corporate finance and HR system. The new contract with MHR will bridge the gap to the new common corporate system being implemented and cover the necessary transition period required.
six.4) Procedures for review
six.4.1) Review body
The Office for Standards in Education, Children's Services and Skills
Manchester
Country
United Kingdom