Section one: Contracting authority
one.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
Telephone
+44 2870123013
Country
United Kingdom
Region code
UKN - Northern Ireland
National registration number
NIC100166
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Upgrading Magnetoencephalography (MEG) System with Internal Helium Recycler (IHR)
Reference number
project_27057
two.1.2) Main CPV code
- 33000000 - Medical equipments, pharmaceuticals and personal care products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Upgrading Magnetoencephalography (MEG) System with Internal Helium Recycler (IHR).
Currently the Northern Ireland Functional Brain Mapping (NIFBM) facility located at the Intelligent Systems Research Centre (ISRC) in MS building of Magee campus, has the Neuromag Triux MEG system, which is a CE-certified proprietary medical device of MEGIN OY (formerly Elekta OY). MEGIN is the sole supplier of component parts and can alone undertake planned preventative maintenance in addition to ad hoc breakdown maintenance.
In order to be able to continue with clinical works, the upgraded MEG system with Helium in close-cycle, must also be medical grade. The MEGIN’s Internal Helium Recycler (IHR) upgrade is the only Helium recycler technology capable of offering zero-loss Helium recycling and integrate fully with the medical grade Triux MEG system.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: 541,500 EUR
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Upgrading Magnetoencephalography (MEG) System with Internal Helium Recycler (IHR)
Currently the Northern Ireland Functional Brain Mapping (NIFBM) facility located at the Intelligent Systems Research Centre (ISRC) in MS building of Magee campus, has the Neuromag Triux MEG system, which is a CE-certified proprietary medical device of MEGIN OY.
In order to be able to continue with clinical works, the upgraded MEG system with Helium in close-cycle, must also be medical grade. The MEGIN's Internal Helium Recycler (IHR) upgrade is the only Helium recycler technology
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Currently the Northern Ireland Functional Brain Mapping (NIFBM) facility located at the Intelligent Systems Research Centre (ISRC) in MS building of Magee campus, has the Neuromag Triux MEG system, which is a CE-certified proprietary medical device of MEGIN OY (formerly Elekta OY). MEGIN is the sole supplier of component parts and can alone undertake planned preventative maintenance in addition to ad hoc breakdown maintenance. In order to be able to continue with clinical works, the upgraded MEG system with Helium in close-cycle, must also be medical grade. The MEGIN’s Internal Helium Recycler (IHR) upgrade is the only Helium recycler technology capable of offering zero-loss Helium recycling and integrate fully with the medical grade Triux MEG system.
The University of Ulster awarded this procurement, upgrading Magnetoencephalography (MEG) System with Internal Helium Recycler (IHR) to Megin Oy, 100% funding from the UK Medical Research Council in November 2022 was approved. The conditions on this funding award stipulates that the award funding must be spent by 31st March 2023. As this spend is above threshold and is to be awarded via a direct award the University has issued a VEAT Notice to the marketplace in August 2022 to ensure transparency on this expenditure. If the University waited until November timeframe to do the VEAT notice they could not place the Order for this equipment until the standstill period associated with the VEAT regulations had expired. This delay would cause issues as this would conflict with the lead time required by the manufacturer for placement of Purchase Order and delivery of equipment by the deadline of 31st March 2023.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-020643
Section five. Award of contract
Contract No
project_27057
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 November 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Megin Oy
Keilasatama 5
Finland
Country
Finland
NUTS code
- FI - Finland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: 541,500 EUR
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated. The standstill period provided time to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).