Section one: Contracting authority/entity
one.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
Telephone
+44 2870123013
Country
United Kingdom
NUTS code
UKN - Northern Ireland
National registration number
NIC100166
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Upgrading Magnetoencephalography (MEG) System with Internal Helium Recycler (IHR)
Reference number
project_27057
two.1.2) Main CPV code
- 33000000 - Medical equipments, pharmaceuticals and personal care products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Upgrading Magnetoencephalography (MEG) System with Internal Helium Recycler (IHR)
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: 541,500 EUR
two.2) Description
two.2.2) Additional CPV code(s)
- 33000000 - Medical equipments, pharmaceuticals and personal care products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Currently the Northern Ireland Functional Brain Mapping (NIFBM) facility located at the Intelligent Systems Research Centre (ISRC) in MS building of Magee campus, has the Neuromag Triux MEG system, which is a CE-certified proprietary medical device of MEGIN OY.
In order to be able to continue with clinical works, the upgraded MEG system with Helium in close-cycle, must also be medical grade. The MEGIN’s Internal Helium Recycler (IHR) upgrade is the only Helium recycler technology capable of offering zero-loss Helium recycling and integrate fully with the medical grade Triux MEG system.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The products involved are manufactured purely for the purpose of research, experiment, study or development
Explanation:
It is the intension of the University of Ulster to award this procurement, upgrading Magnetoencephalography (MEG) System with Internal Helium Recycler (IHR) to Megin Oy. This however is subject to funding approval, 100% funding from the UK Medical Research Council in November 2022 is anticipated.
The University will not receive formal confirmation that their application for this award has been successful until 1st November 2022. The conditions on this funding award stipulates that the award funding must be spent by 31st March 2023. As this spend is above threshold and is to be awarded via a direct award the University are issuing this VEAT Notice to the marketplace in August 2022 to ensure transparency on this potential expenditure. If the University waited until November timeframe to do this VEAT notice they could not place the Order for this equipment until the standstill period associated with the VEAT regulations had expired. This delay would cause issues as this would conflict with the lead time required by the manufacturer for placement of Purchase Order and delivery of equipment by the deadline of 31st March 2023.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
28 July 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Megin Oy
Keilasatama 5
Finland
Country
Finland
NUTS code
- FI - Finland
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: 541,500 EUR
Total value of the contract/lot/concession: 541,500 EUR
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.3) Additional information
The University shall instruct a mandatory 10 days standstill period commencing on 29-July-2022 (this will be the date after the VEAT notice is published) ending at midnight on 08-August-2022 and will not enter into a contract until after this standstill period finishes.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Any proceedings alleging that the University is in breach of its duties under the Public Contract Regulations 2015 must be started in the High Court of Northern Ireland, in accordance with the time limits set out in those Regulations. The University will not enter into the contract before the end of a period of at least 10 days beginning with the day after the date on which this voluntary transparency notice is published in the Official Journal.