Section one: Contracting authority
one.1) Name and addresses
South Staffordshire District Council
Wolverhampton Road, Codsall
South Staffordshire
WV8 1PX
Contact
Michelle Davies
michelle.davies@staffordshire.gov.uk
Telephone
+44 1785277116
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the Provision of a Facilities Management Service
Reference number
IA2844
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
South Staffordshire District Council ("SSDC" or "the Council") is proposing to enter into a contract with a Contractor for the provision of facilities management services at the Council's main building the Codsall Community Hub.
The Contractor will be required to carry out 3,6,9 and 12 monthly inspections of various mechanical and electrical plant, undertake servicing in accordance with recommendations and carry out any maintenance and repairs required.
The Contractor will also be required to provide a call out service in both emergency and non-emergency situations.
For emergency call outs it is expected that the Contractor will attend the site within 2 hours and cover 24 hours per day, 365 days per year.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
South Staffordshire District Office
two.2.4) Description of the procurement
Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA2844.
Any questions regarding this opportunity should go through the 'message function'.
Please do not contact the Buyer direct.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 February 2023
End date
14 February 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Options to extend for a further 2 years to the 14 February 2028.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
List and brief description of selection criteria
South Staffordshire District Council requires its successful Supplier to have the following requirements:
Electrical contractors to be NICEIC Approved
Gas engineers to be Gas Safe Registered (for commercial work, not just domestic)
Lift Maintenance - Lift & Escalator Industry Association (LEIA) Membership would offer a level of professional reassurance
PLEASE REFER TO THE PROCUREMENT DOCUMENTATION FOR MORE DETAIL
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
6 January 2023
Local time
12:00pm
Changed to:
Date
13 January 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 January 2023
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
South Staffordshire District Council
Wolverhampton Road, Codsall,
South Staffordshire
WV8 1PX
Country
United Kingdom