Section one: Contracting authority/entity
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Telephone
+44 1312757454
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Chilled Prepared Sandwiches
Reference number
NP777
two.1.2) Main CPV code
- 15811511 - Prepared sandwiches
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 15811511 - Prepared sandwiches
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority, Any Local Authority within Scotland
two.2.4) Description of the procurement at the time of conclusion of the contract:
A range of Fresh Prepared Sandwiches, rolls etc. to be used by Health Boards across Scotland, multi supplier framework, 1 supplier per geographical lot
Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)
Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish
Hospices. City of Edinburgh Council
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
9
In the case of framework agreements, provide justification for any duration exceeding 4 years
This notice is to advise the need for modification to meet additional demands of the NHS andSocial Care sector during the Covid-19 pandemic and recovery of services to maintainnecessary supply and remove unnecessary disruption from the Authority at this time. As aresult it is a necessary step to delay start of new tender process until April 2023
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 000-031609
Section five. Award of contract/concession
Contract No
NP777
Title
Chilled Prepared Sandwiches
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
24 October 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
PJS Foods Limited
81 Chapel St ind est
Glasgow
G20 9BQ
Telephone
+44 84456419456100
Fax
+44 84456419453060
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Sandwich Larder Ltd
35/37 Sinclair Road
Aberdeen
AB 11 9PL
Telephone
+44 1224897146
Country
United Kingdom
NUTS code
- UKM50 - Aberdeen City and Aberdeenshire
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,296,000
Section six. Complementary information
six.3) Additional information
The total estimated value referred to in this notice is for the duration of the extension period (9 months) and shows the value for the total framework not individual lots.
Please note this is a multi lot framework with PJs awarded to all Lots except Lot 4 NHS Grampian which is awarded to Sandwich Larder
(SC Ref:713924)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the court of session
six.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 15811511 - Prepared sandwiches
seven.1.3) Place of performance
NUTS code
- UKM - Scotland
Main site or place of performance
Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards,and/or the Authority. Any Local Council Authority
seven.1.4) Description of the procurement:
A range of Fresh Prepared Sandwiches, rolls etc. to be used by Health Boards across Scotland, multi supplier framework, 1 supplier per geographical lot
Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)
Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. City of Edinburgh Council
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
9
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,296,000
seven.1.7) Name and address of the contractor/concessionaire
Sandwich Larder Ltd
35/37 Sinclair Road
Aberdeen
AB 11 9PL
Telephone
+44 84456224897146
Country
United Kingdom
NUTS code
- UKM50 - Aberdeen City and Aberdeenshire
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
PJS Foods Limited
81 Chapel St ind est
Glasgow
G20 9BQ
Telephone
+44 84456419456100
Fax
+44 84456419453060
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The change to this contract is an additional 9 month extension. All terms & conditions of
contract remain in place
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The priorities for NSS, NHS Scotland and likely those suppliers who would wish to be part of a tender process, have changed, As a result it is a necessary step to delay start of new tender process until April 2023 necessitating a 9-month extension to current framework revising expiry to August 2023
Health Board operations have been severely affected by Covid impacts The reopening process and uncertain timescales have affected the
ability to tender along with Health Board resource to be able to support.
Tender process is planned to commence by April 2023
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,296,000
Total contract value after the modifications
Value excluding VAT: £1,296,000