Scope
Reference
NTU/25/2876/DS
Description
The Supply of executive and high-quality standard coaches in immaculate condition both inside and outside, ranging in sizes from 25 to 85 passengers on a mixture of private hires. A mixture of Euro 4, Euro 5 and Euro 6 standard (including Euro 7 in the future, electric, gas powered and hybrid) and executive coaches and Euro 5 and Euro 6 minibuses. The majority of the university's requirements lies within the United Kingdom and primarily for the transportation to other universities, colleges, schools, museums, local businesses, city attractions, airports, railway stations, Eurostar, and sport related trips. The requirements entails a combination of one day tours to more complex journeys, with multiple stopping points and in some cases lasting more than one day.
Commercial tool
Establishes an open framework
Total value (estimated)
- £1,666,666 excluding VAT
- £2,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 12 October 2025 to 12 October 2031
- Possible extension to 12 October 2033
- 8 years, 1 day
Description of possible extension:
The Tender is being run in accordance with the Procurement Act 2023 (the Act) and any regulations made under it, including the Procurement Regulations 2024 (Regulations), as amended from time to time. This is an Open Procedure tender, as defined in sections 20(1) and 20(2)(a) of the Act. The University is setting up an Open Framework, which is a series of successive frameworks as defined by the Act. This is the framework 1 of the scheme (NTU/25/2876/DS). There are a maximum of two frameworks under this open framework. This competition is for the award of framework one in the scheme of frameworks. Framework one will have a contract period of 36 months. Framework two will have a contract period of 36 months, with an option to extend up to a maximum of 24 months. The open framework will last 8 years in total.
Main procurement category
Services
CPV classifications
- 60172000 - Hire of buses and coaches with driver
Contract locations
- UKF - East Midlands (England)
Framework
Open framework scheme end date (estimated)
12 October 2033
Maximum number of suppliers
6
Maximum percentage fee charged to suppliers
0%
Framework operation description
Please see 2876 Schedule 2 - Invitation to Tender for further details.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
17 July 2025, 12:00pm
Tender submission deadline
21 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 June 2033
Award criteria
| Name | Description | Type | Order of importance |
|---|---|---|---|
| NTU Strategic Commitments (Sustainability) | NTU Strategic Commitments (Sustainability) 18% |
Quality | 1 |
| Fleet Specification | Fleet Specification 11% |
Quality | 2 |
| Service Delivery | Service Delivery 24% |
Quality | 3 |
| Legislation | Legislation 10% |
Quality | 4 |
| Health & Safety | Health & Safety 12% |
Quality | 5 |
| Commercial Offer | Commercial Offer 25% |
Price | 6 |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The university did not conduct any pre-market engagement activities in relation to this tender.
Contracting authority
Nottingham Trent University (NTU)
- Public Procurement Organisation Number: PLJN-1931-JMHG
50 Shakespeare Street
Nottingham
NG1 4FQ
United Kingdom
Region: UKF14 - Nottingham
Organisation type: Public authority - sub-central government