Section one: Contracting authority
one.1) Name and addresses
Bield Housing and Care
79 Hopetoun Street
Edinburgh
EH7 4QF
Contact
Jim Grant
Telephone
+44 1412707259
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13722
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance 2023 - 2026
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The contract will comprise maintenance of the grounds at developments owned and managed by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works
two.1.5) Estimated total value
Value excluding VAT: £1,890,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Area 1 West Coast
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.
two.2.5) Award criteria
Quality criterion - Name: Process / Weighting: 15
Quality criterion - Name: Quality of Service / Weighting: 15
Quality criterion - Name: Quality Management / Weighting: 15
Quality criterion - Name: Communication / Weighting: 15
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 2 Central West
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.
two.2.5) Award criteria
Quality criterion - Name: Process / Weighting: 15
Quality criterion - Name: Quality of Service / Weighting: 15
Quality criterion - Name: Quality of Management / Weighting: 15
Quality criterion - Name: Communication / Weighting: 15
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 4 Central North and Oban
Lot No
4
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.
two.2.5) Award criteria
Quality criterion - Name: Process / Weighting: 15
Quality criterion - Name: Quality of Service / Weighting: 15
Quality criterion - Name: Quality Management / Weighting: 15
Quality criterion - Name: Communication / Weighting: 15
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 5 Central East and Fife
Lot No
5
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.
two.2.5) Award criteria
Quality criterion - Name: Process / Weighting: 15
Quality criterion - Name: Quality of Service / Weighting: 15
Quality criterion - Name: Quality of Management / Weighting: 15
Quality criterion - Name: Communication / Weighting: 15
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 6 Tayside and Fife
Lot No
6
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.
two.2.5) Award criteria
Quality criterion - Name: Process / Weighting: 15
Quality criterion - Name: Quality of Service / Weighting: 15
Quality criterion - Name: Quality Management / Weighting: 15
Quality criterion - Name: Communication / Weighting: 15
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 7 Edinburgh and Borders
Lot No
7
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.
two.2.5) Award criteria
Quality criterion - Name: Process / Weighting: 15
Quality criterion - Name: Quality of Service / Weighting: 15
Quality criterion - Name: Quality Management / Weighting: 15
Quality criterion - Name: Communication / Weighting: 15
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Area 3 Central
Lot No
3
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Maintenance of the grounds at developments owned and managed by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works
two.2.5) Award criteria
Quality criterion - Name: Process / Weighting: 15
Quality criterion - Name: Quality of Service / Weighting: 15
Quality criterion - Name: Quality Management / Weighting: 15
Quality criterion - Name: Communication / Weighting: 15
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
four.1.6) Information about electronic auction
An electronic auction will be used
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 December 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 6 February 2023
four.2.7) Conditions for opening of tenders
Date
23 December 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=711561.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
These may range from contribution to a community benefit fund based on % of spend and/or support for local Community Works, Community Support or Environmental Projects eg donation of garden furniture.
(SC Ref:711561)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=711561
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9TW
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Bield Housing and Care
7 Eagle Street
Glasgow
G4 9XA
Telephone
+44 01412707259
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Bield Housing and Care
7 Eagle Street
Glasgow
G4 9XA
Telephone
+44 01412707259
Country
United Kingdom