Scope
Description
This tender is to cover the Energy Consultancy services for the development of RIBA Stage 4 designs and professional services required for the first of two Work Packages (WP). Work will be delivered over a two-year period with WP 1 (25/26) focused on design, planning and procurement and WP 2 (26/27) on delivery, installation, commissioning, and handover. WP 1 should be completed by January 2026 and WP2 should be completed by January 2027
Phase 1 - Pre-Construction Services (RIBA Stage 4)
The initial appointment will be for the pre-construction services, which encompass the completion of RIBA Stage 4 (Technical Design). The contractor will be responsible for providing detailed designs, ensuring the buildability of the design, and contributing to cost estimation, planning, and risk identification during this phase.
Phase 2 - Construction Works (RIBA Stage 5 and 6)
The ITT also includes the potential for the appointed Contractor to undertake the construction works, which cover RIBA Stage 5 (Construction) and RIBA Stage 6 (Handover and Close Out). However, the appointment for these stages is not guaranteed at this point. Upon the completion of RIBA Stage 4, a formal review will be conducted to assess the Contractor's performance and the project's requirements. It is anticipated that the decision to proceed to WP2 will be made within 6 weeks from the completion of WP1.
Total value (estimated)
- £1,679,172 excluding VAT
- £2,015,006 including VAT
Above the relevant threshold
Contract dates (estimated)
- 12 August 2025 to 31 January 2027
- 1 year, 5 months, 20 days
Main procurement category
Services
CPV classifications
- 71314300 - Energy-efficiency consultancy services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
8 July 2025, 12:00pm
Tender submission deadline
18 July 2025, 12:00pm
Submission address and any special instructions
Completed tenders must be submitted via our dedicated email address tenders@rossendalebc.gov.uk no later than 12 noon on Friday 18th July, 2025, with specific reference in your title to Marl Pits Decarbonisation Project.
It is the Tenderer's responsibility to ensure that the tender is received by the Council by the time stipulated. Any tender submitted after the date and time specified for submission shall only be accepted for consideration by the Council following agreement by the Monitoring Officer and the Section 151 Officer.
The Tenderer shall be deemed to have satisfied itself before submitting its tender as to the accuracy and sufficiency of the information provided so that it shall cover all the obligations under the Contract and the Tenderer shall be deemed to have obtained for itself all necessary information as to risks and any other circumstances which might reasonably influence or affect the Tenderer's tender
Your tender must include the following documents:
• Full price schedule and cost breakdown
• Evaluation Responses
• Certificate of Non-Collusion and Non-Canvassing
• Acknowledgement and Agreement of the Terms and Conditions
• Acknowledgement and Agreement of the Data Protection Agreement
The Council reserves the right to reject any tender where the Tender Response has not been fully completed.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
24 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| cost | Cost | 30% |
| Health and Safety | Quality | 10% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Invitation to Tender PSDS Phase 4 Building Decarbonisation project- Marl Pits.pdf
Contracting authority
Rossendale Borough Council
- Public Procurement Organisation Number: PTNM-4478-CMGT
Futures Park
Bacup
OL13 0BB
United Kingdom
Contact name: Kwabena Poku
Telephone: 01706 252551
Email: Kwabenapoku@rossendalebc.gov.uk
Website: https://www.rossendale.gov.uk/
Region: UKD46 - East Lancashire
Organisation type: Public authority - sub-central government