Section one: Contracting authority
one.1) Name and addresses
Fife Employment Access Trust
3 Silverburn Cottages
Leven
KY8 5PU
Contact
Duncan Mitchell
Telephone
+44 1592759371
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
www.fifeemploymentaccesstrust.com
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30586
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Registered Charity
one.5) Main activity
Other activity
Heritage Regeneration
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Consultant Brief - Project Director
Reference number
FEAT02
two.1.2) Main CPV code
- 71521000 - Construction-site supervision services
two.1.3) Type of contract
Services
two.1.4) Short description
See project brief as the role is wider than the CPV code
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £119,000 / Highest offer: £246,840 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 71521000 - Construction-site supervision services
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Silverburn Park, Leven
two.2.4) Description of the procurement
The key responsibilities and accountabilities include:
1. As the Project Director, you will lead the Flax Mill Renovation Project and deliver
exemplar conservation and refurbishment that respects and preserves the original
design intent, while maximising access and benefit for all.
2. Manage the project from initial construction works to project close in accordance with
recognised Project Management processes, producing, circulating and maintaining all
project controls and documentation with particular emphasis on governance, managing
risk, quality, cost, programme and change. Note this activity may in due course be
undertaken in collaboration with external project managers. FEAT will also provide a
Project Manager on a part-time basis, highlighted in Annex A (Programme Management
Structure)
3. Lead on the delivery of the overall Project Brief in consultation with internal teams and
stakeholder groups. The Client Brief will set out the aims and objectives of the Project,
its budget, programme and quality standards for approval by the charity, including but
not limited to:
a. Project Management Structure and Strategy
b. Conservation Statement in collaboration with the conservation architect and
construction project manager
c. Operations plan in collaboration with existing staff and consultant teams
d. Stakeholder management
e. Ongoing fundraising plan
f. Change management process
g. Risk and opportunity management process
h. Future and ongoing maintenance strategy
4. Continually manage and monitor project quality, budget and programme, managing
change and provide early warning of damaging divergence, risks and opportunities.
Take action to rectify or mitigate as required and report regularly to the Joint Sponsor
Group, Fife Employment Access Trust senior leadership and Board.
5. Ensure that Project delivery is managed in a sustainable a way as possible with
minimum environmental impact.
6. Produce specific briefing documents for consultants as required, specifically
Interpretative Design Team.
7. Consider, consult and advise on optimum contract and insurance arrangements for the
Project.
8. Bring together an existing internal staff team, to work alongside the external consultant
team to develop and deliver the project and maximise shared learning.
9. Review design team proposals and monitor standards of workmanship to ensure
compliance with the project brief.
10. Manage and monitor project delivery to ensure compliance with all statutory regulation
including the Client duties contained in the Construction Design and Management
Regulations 2015.
11. Collate and maintain the Project Risk Register and advise FEAT/Joint Sponsor Group on
the management of Project risk.
12. Consult, liaise, inform and negotiate at all stages of the project with the local planning
and building control authority, major funders and other key external stakeholders, to
allow them to act as advocates for the project.
13. Represent the Project at internal, local, national and international forums.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Cost criterion - Name: cost / Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-018994
Section five. Award of contract
Contract No
737341
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 August 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Crovetti Associates
46 Charlotte Square
Edinburgh
EH2 4HQ
Telephone
+44 7753354432
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £119,000 / Highest offer: £246,840 taken into consideration
Section six. Complementary information
six.3) Additional information
(SC Ref:749705)
six.4) Procedures for review
six.4.1) Review body
Kirkcaldy Sheriff Court
Whytescauseway
Kirkcaldy
KY1 1XQ
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Fife Employment Access Trust
3 Silverburn Cottages
Leven
KY8 5PU
Telephone
+44 1592759371
Country
United Kingdom