Section one: Contracting authority
one.1) Name and addresses
Fife Employment Access Trust
3 Silverburn Cottages
Leven
KY8 5PU
Contact
Duncan Mitchell
Telephone
+44 1592759371
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
www.fifeemploymentaccesstrust.com
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30586
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Registered Charity
one.5) Main activity
Other activity
Heritage Regeneration
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Consultant Brief - Project Director
Reference number
FEAT02
two.1.2) Main CPV code
- 71521000 - Construction-site supervision services
two.1.3) Type of contract
Services
two.1.4) Short description
See project brief as the role is wider than the CPV code
two.1.5) Estimated total value
Value excluding VAT: £120,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71521000 - Construction-site supervision services
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Silverburn Park, Leven
two.2.4) Description of the procurement
The key responsibilities and accountabilities include:
1. As the Project Director, you will lead the Flax Mill Renovation Project and deliver
exemplar conservation and refurbishment that respects and preserves the original
design intent, while maximising access and benefit for all.
2. Manage the project from initial construction works to project close in accordance with
recognised Project Management processes, producing, circulating and maintaining all
project controls and documentation with particular emphasis on governance, managing
risk, quality, cost, programme and change. Note this activity may in due course be
undertaken in collaboration with external project managers. FEAT will also provide a
Project Manager on a part-time basis, highlighted in Annex A (Programme Management
Structure)
3. Lead on the delivery of the overall Project Brief in consultation with internal teams and
stakeholder groups. The Client Brief will set out the aims and objectives of the Project,
its budget, programme and quality standards for approval by the charity, including but
not limited to:
a. Project Management Structure and Strategy
b. Conservation Statement in collaboration with the conservation architect and
construction project manager
c. Operations plan in collaboration with existing staff and consultant teams
d. Stakeholder management
e. Ongoing fundraising plan
f. Change management process
g. Risk and opportunity management process
h. Future and ongoing maintenance strategy
4. Continually manage and monitor project quality, budget and programme, managing
change and provide early warning of damaging divergence, risks and opportunities.
Take action to rectify or mitigate as required and report regularly to the Joint Sponsor
Group, Fife Employment Access Trust senior leadership and Board.
5. Ensure that Project delivery is managed in a sustainable a way as possible with
minimum environmental impact.
6. Produce specific briefing documents for consultants as required, specifically
Interpretative Design Team.
7. Consider, consult and advise on optimum contract and insurance arrangements for the
Project.
8. Bring together an existing internal staff team, to work alongside the external consultant
team to develop and deliver the project and maximise shared learning.
9. Review design team proposals and monitor standards of workmanship to ensure
compliance with the project brief.
10. Manage and monitor project delivery to ensure compliance with all statutory regulation
including the Client duties contained in the Construction Design and Management
Regulations 2015.
11. Collate and maintain the Project Risk Register and advise FEAT/Joint Sponsor Group on
the management of Project risk.
12. Consult, liaise, inform and negotiate at all stages of the project with the local planning
and building control authority, major funders and other key external stakeholders, to
allow them to act as advocates for the project.
13. Represent the Project at internal, local, national and international forums.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £120,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
14 August 2023
End date
1 April 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Essential
Degree or equivalent qualification in project management.
The ability to exercise precise and effective budgetary control.
Ability to travel to meetings at Silverburn Park, other Fife-based sites and elsewhere,
including virtual meetings.
Knowledge/appreciation of best practice in conservation of heritage assets.
Highly developed influencing and negotiating skills.
Excellent communication skills and experience of managing communications with
diverse stakeholder groups.
The interpersonal skills to allow you to lead and contribute to a large team of experts
and to promote the project to funders, statutory authorities our members and other
communities of interest.
Desirable
Professional Built Heritage or equivalent Conservation Accreditation.
Post graduate qualification in heritage conservation.
Membership of an appropriate professional body eg RIAS, RIBA, RICS, APM.
Experience
Essential
Demonstrable experience of:
o Developing, managing and driving forward significant and complex
conservation projects.
o Developing and delivering effective stakeholder management.
o Managing diverse teams of client side and external specialists to deliver
successful projects.
o Experience of project specific procurement processes
o Producing complex project briefing documents.
o Working in a leadership role on high value, high profile, multi-faceted projects
involving built and landscape heritage assets
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 July 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 August 2023
four.2.7) Conditions for opening of tenders
Date
11 July 2023
Local time
12:00pm
Place
Silverburn Park, Leven
Information about authorised persons and opening procedure
Duncan Mitchell, CEO, Fife Employment Access Trust
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=737341.
(SC Ref:737341)
six.4) Procedures for review
six.4.1) Review body
Kirkcaldy Sheriff Court
Whytescauseway
Kirkcaldy
KY1 1XQ
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Fife Employment Access Trust
3 Silverburn Cottages
Leven
KY8 5PU
Telephone
+44 1592759371
Country
United Kingdom