Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Staffordshire Place 1, Tipping Street
Stafford
ST16 2DH
Contact
Laura Kendall
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login#
one.1) Name and addresses
The University of Keele
Keele
ST5 5BG
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
one.1) Name and addresses
Cannock Chase District Council
Cannock
WS11 1BG
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
one.1) Name and addresses
Stafford Borough Council
Stafford
ST16 3AQ
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
one.1) Name and addresses
South Staffordshire Council
Codsall
WV8 1PX
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG3 - West Midlands
Internet address(es)
Main address
one.1) Name and addresses
Any other contracting authority as named in the procurement pack
UK
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login#
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IA2934 Framework Agreement for Tarmacadam Paving Repairs and Responsive Maintenance
Reference number
DN1431
two.1.2) Main CPV code
- 45233251 - Resurfacing works
two.1.3) Type of contract
Works
two.1.4) Short description
The framework is to provide Staffordshire County Council (and/or any partners who access this framework) with an agreed schedule of work rates to provide for the Supply, Installation, Repairs and Maintenance of Tarmacadam, and other Surfaces on Council buildings and grounds mainly within Staffordshire.
two.1.5) Estimated total value
Value excluding VAT: £6,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 14213200 - Tarmac
- 45233251 - Resurfacing works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
The framework is to provide Staffordshire County Council (and/or any partners who access this framework) with an agreed schedule of work rates to provide for the Supply, Installation, Repairs and Maintenance of Tarmacadam, and other Surfaces on Council buildings and grounds mainly within Staffordshire. The scope of the agreement also includes for, as a minimum, playground/surface markings, playgrounds, car parks, sports courts, pedestrian ways, traffic routes and associated fixed equipment (e.g., benches, canopies, lighting, charge points etc). Although projects will normally range between £20,000 and £60,000 in value, there will be projects both under £20,000 and over £60,000 with no planned upper or lower limit of any job value. Refer to the Framework Terms for full specification.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
two.2.6) Estimated value
Value excluding VAT: £6,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
28 February 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
As this is a framework agreement there is no guarantee of volume of work and the spend values are indicative.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Staffordshire County Council require its successful suppliers to have ongoing independent 3rd party Accreditations which meet the following requirements during the term of the framework:
1) Compliant to the PAS91 pre-qualification sections C1 to C4 inclusive
Such accrediting bodies which meet this could include a relevant category in Constructionline (accredited to a membership level of ‘Silver’), or CHAS (to a level of ‘Premium’), or equivalents.
Please refer to the procurement documentation for more details.
2) To have a compliant health and safety accreditation performed by a Safety Schemes in Procurement (‘SSIP’) registered member, for example CHAS or equivalents.
Please refer to the procurement documentation for more details
Any Accreditations used as an 'exemption' in the procurement must be valid, current and compliant and can be evidenced at the submission closing time/date deadline of the tender. It is not acceptable for suppliers to state they are in the process of being accredited, being re-accredited, or have applied for accreditation. Suppliers must have updated all 3rd party accreditation databases.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 December 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 December 2022
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
This is an electronic tender. All submission must be made via the formal contracting authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.
How to register — follow the link to Proactis electronic tendering:
— https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the contracting authority point-of-contact in Section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk
This procurement is for a framework agreement between the appointed providers and the contracting authority, to supply predominately works on an ad-hoc call-off basis, as and when required.
The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the contracting authority and this should be taken into consideration when bidding. Providers must be aware that the total value of spend attributed to the framework agreement is split across the lots with no value of work being promised to any provider who is successfully appointed to the agreement,
All framework management, post-tender, will be in accordance with the framework terms. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details.
The contracting authority reserves the right to operate a public tender or quotations outside of the framework where so required.
As part of the governments national procurement strategy, collaborative working and supporting other authorities now forms part of the contracting authority's procurement remit. This agreement may be made available to other contracting authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include health and NHS bodies, local authorities, contracting authorities, any other government department, defence, police and emergency services, metropolitan/district Councils, utilities, educational establishments, and Utilities, including the contracting authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
Financing/payment:
— payments may be made following acceptance by the banking agents of Staffordshire County Council.
Legal form of groups of providers:
— no special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
For reference the following website outlines the contracting authority's policy on the community right to challenge:
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Stafford
Country
United Kingdom