Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 7901239756
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
001278 - Packaging Materials and Consumables
Reference number
001278
two.1.2) Main CPV code
- 22993400 - Corrugated paper or paperboard
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Contract for the provision of Packaging
Materials, Machines and Consumables. The Contract is designed to meet the needs of YPO and any of YPO’s wholly owned associated or subsidiary companies.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,500,000
two.2) Description
two.2.1) Title
Cartons and Boards
Lot No
1
two.2.2) Additional CPV code(s)
- 22993400 - Corrugated paper or paperboard
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of cartons and boards to be delivered to YPO's Wakefield distribution centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Lead Times / Weighting: 25%
Quality criterion - Name: Innovation and Sustainability / Weighting: 20%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 17th June 2025 to 16th June 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 17th June 2025 to 16th June 2032 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
YPO will accept dimension variations to some lines in this Lot in one of the 2 following ways:
YPO will allow +/-10% tolerance above or below baseline on dimensions stated below. For
example, if item is 144mm long, suppliers can quote up to 158.4mm above the baseline or up
to 129.6mm below the baseline. Suppliers who fail to quote within 10% tolerance might be
disqualified from the process.
YPO will allow +5% tolerance above the baseline only on dimensions stated below. For
example, if item is 445mm long, suppliers can quote up to 467.25mm above the baseline.
Suppliers who fail to quote within 5% tolerance might be disqualified from the process.
The items affected by this will be colour coded within Appendix 3 - Specification and Pricing
Schedule.
two.2) Description
two.2.1) Title
Hand and Pallet Wrap Including Machines
Lot No
2
two.2.2) Additional CPV code(s)
- 19500000 - Rubber and plastic materials
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of hand and pallet wrap including machines to be delivered to YPO's Wakefield distribution centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Lead Times / Weighting: 25%
Quality criterion - Name: Innovation and Sustainability / Weighting: 20%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 17th June 2025 to 16th June 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 17th June 2025 to 16th June 2032 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Adhesive Labels and Ribbons
Lot No
3
two.2.2) Additional CPV code(s)
- 19513200 - Adhesive tape of rubberised textiles
- 30192800 - Self-adhesive labels
- 30199760 - Labels
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of adhesive labels and ribbons to be delivered to YPO's Wakefield distribution centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Lead Times / Weighting: 25%
Quality criterion - Name: Innovation and Sustainability / Weighting: 20%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 17th June 2025 to 16th June 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 17th June 2025 to 16th June 2032 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mail Bags and Document Wallets
Lot No
4
two.2.2) Additional CPV code(s)
- 18923000 - Pouches and wallets
- 18923200 - Wallets
- 18933000 - Mail or parcel bags
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of mail bags and document wallets to be delivered to YPO's Wakefield distribution centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Lead Times / Weighting: 25%
Quality criterion - Name: Innovation and Sustainability / Weighting: 20%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 17th June 2025 to 16th June 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 17th June 2025 to 16th June 2032 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that for items in this Lot YPO will allow +5% tolerance above the baseline only on
dimensions stated in Appendix 3 - Specification and Pricing Schedule. For example, if item is 225mm long, suppliers can quote up to 236.25mm above the baseline. Suppliers who fail to quote within 5% tolerance might be disqualified from the process.
two.2) Description
two.2.1) Title
Self-Adhesive and Packaging Tape
Lot No
5
two.2.2) Additional CPV code(s)
- 19513200 - Adhesive tape of rubberised textiles
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of self-adhesive and packaging tape to be delivered to YPO's Wakefield distribution centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Lead Times / Weighting: 25%
Quality criterion - Name: Innovation and Sustainability / Weighting: 20%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 17th June 2025 to 16th June 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 17th June 2025 to 16th June 2032 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that for items in this lot YPO will allow +5% tolerance above the baseline only on
dimensions stated Appendix 3 - Specification and Pricing Schedule. For example, if item is 132m long, suppliers can quote up to 138.6m above the baseline. Suppliers who fail to quote within 5% tolerance might be disqualified from the process
two.2) Description
two.2.1) Title
Other Miscellaneous Items
Lot No
6
two.2.2) Additional CPV code(s)
- 18937100 - Goods-packing bags
- 19000000 - Leather and textile fabrics, plastic and rubber materials
- 19640000 - Polythene waste and refuse sacks and bags
- 30199762 - Luggage tags
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of other miscellaneous items to be delivered to YPO's Wakefield
distribution centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Lead Times / Weighting: 25%
Quality criterion - Name: Innovation and Sustainability / Weighting: 20%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 17th June 2025 to 16th June 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of March 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 17th June 2025 to 16th June 2032 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that for items in this lot YPO will allow +/-5% tolerance above or below the baseline on dimensions stated Appendix 3 - Specification and Pricing Schedule. For example, if item is 900mm, suppliers can quote up to 945mm above the baseline or up to 855mm below the baseline. Suppliers who fail to quote within 5% tolerance might be disqualified from the process.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-003697
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
001278
Lot No
1
Title
Cartons and Boards
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 June 2025
five.2.2) Information about tenders
Number of tenders received: 14
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arrow County Supplies Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.3) Name and address of the contractor
Maxpack Group Ltd
Shrewsbury
Country
United Kingdom
NUTS code
- UKG22 - Shropshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,500,000
Section five. Award of contract
Contract No
001278
Lot No
2
Title
Hand and Pallet Wrap Including Machines
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 June 2025
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Maxpack Group Ltd
Shrewsbury
Country
United Kingdom
NUTS code
- UKG22 - Shropshire CC
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Priory Business Group Ltd (Priory Direct)
Aylesford
Country
United Kingdom
NUTS code
- UKJ4 - Kent
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,500,000
Section five. Award of contract
Contract No
001278
Lot No
3
Title
Adhesive Labels and Ribbons
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 June 2025
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Kite Packaging Limited
Coventry
Country
United Kingdom
NUTS code
- UKG33 - Coventry
The contractor is an SME
No
five.2.3) Name and address of the contractor
Maxpack Group Ltd
Shrewsbury
Country
United Kingdom
NUTS code
- UKG22 - Shropshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,500,000
Section five. Award of contract
Contract No
001278
Lot No
4
Title
Mail Bags and Document Wallets
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 June 2025
five.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Allpack Packaging Limited
Cannock
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Maxpack Group Ltd
Shrewsbury
Country
United Kingdom
NUTS code
- UKG22 - Shropshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,500,000
Section five. Award of contract
Contract No
001278
Lot No
5
Title
Self-Adhesive and Packaging Tape
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 June 2025
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Priory Business Group Ltd (Priory Direct)
Aylesford
Country
United Kingdom
NUTS code
- UKJ4 - Kent
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Victoria Grant Limited
Oldham
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,500,000
Section five. Award of contract
Contract No
001278
Lot No
6
Title
Other Miscellaneous Items
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 June 2025
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Allpack Packaging Limited
Cannock
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Maxpack Group Ltd
Shrewsbury
Country
United Kingdom
NUTS code
- UKG22 - Shropshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,500,000
Section six. Complementary information
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom