Section one: Contracting authority
one.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Contact
James Clarke
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
one.3) Communication
Additional information can be obtained from the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Alarms & Associated Services - General and Reactive Maintenance and Planned Works up the value of 150k GBP (excl. VAT)
Reference number
EC1056
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Edinburgh is due to go out to tender within the next month or two to establish contracting arrangements for a contract covering both general & reactive maintenance of fire alarms and associated services, and planned fire alarm works up to and including the value of 150,000 GBP excluding VAT, which would ensure the University are meeting our obligations throughout the estate.
This contract will likely be divided into 2 geographical lots described below.
Lot 1 - Central & Accommodation Area
Lot 2 - Science & Engineering, and Meds & Vets Areas
It is intended that the contract will in place for an initial term of 3 years with two options to extend for periods of 1-year each (3+1+1).
Interested parties should note their interest on this notice.
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Central & Accommodation Area
Lot No
1
two.2.2) Additional CPV code(s)
- 31625200 - Fire-alarm systems
- 45312100 - Fire-alarm system installation work
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The University of Edinburgh is due to go out to tender within the next month or two to establish contracting arrangements for a contract covering both general & reactive maintenance of fire alarms and associated services, and planned fire alarm works up to and including the value of 150,000 GBP excluding VAT, which would ensure the University are meeting our obligations throughout the estate.
The intention is to use the Restricted Procedure to tender the contract, however, this may change depending on the volume of interest this Notice generates.
This tender will be published in due course on the Public Contracts Scotland Tender website. This is a different website to this website. Please ensure you are registered on the tender website which is free of charge to do so. https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Lot 1 Maintenance Estimated Value: 2,700,000 (over the full 5 years).
Lot 1 Planned Works Estimated Value: 2,800,000 (over the full 5 years).
Due to the size of the estate and number of buildings included in the testing, it is anticipated that this tender will be split into two Lots to reduce any risk associated with delivery of the service with 1 supplier.
Fire Alarms and Associated Services include the Maintenance and Reactive Maintenance of the following Associated Services:
- Fire Detection & Alert Systems
- Emergency Voice Communication (EVC) Systems.
- Remote monitoring telephone line systems (e.g. Redcare or equivalent).
- Remote Monitoring Centre for Alarm Signalling.
- Automatic Fire Curtains
- Automatic door closers
- Automatic Door Release
- Magnetic Door Holds
- Fire Shutters
- Stair Pessurisation/Smoke Control Systems
- Fire Suppressant Systems and Room Integrity Inspections.
- Gas Detection Systems
- Voice Evacuation System
- Firemans phone
As Fire Alarm systems play a major part of building Health & Safety, the University has a responsibility to ensure all Fire alarm reactive works have an initial response time of one hour by competent personnel.
Reactive work is often required for completion within 24 hours. In certain circumstances the reactive works or a temporary installation may be required to be installed within the day of reactive report.
two.2) Description
two.2.1) Title
Science & Engineering, and Meds & Vets Areas
Lot No
2
two.2.2) Additional CPV code(s)
- 31625200 - Fire-alarm systems
- 45312100 - Fire-alarm system installation work
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The University of Edinburgh is due to go out to tender within the next month or two to establish contracting arrangements for a contract covering both general & reactive maintenance of fire alarms and associated services, and planned fire alarm works up to and including the value of 150,000 GBP excluding VAT, which would ensure the University are meeting our obligations throughout the estate.
The intention is to use the Restricted Procedure to tender the contract, however, this may change depending on the volume of interest this Notice generates.
This tender will be published in due course on the Public Contracts Scotland Tender website. This is a different website to this website. Please ensure you are registered on the tender website which is free of charge to do so.
Lot 2 Maintenance Estimated Value: 1,900,000 GBP (over full 5 years).
Lot 2 Planned Works Estimated Value: 2,600,000 GBP (over full 5 years).
Due to the size of the estate and number of buildings included in the testing, it is anticipated that this tender will be split into two Lots to reduce any risk associated with delivery of the service with 1 supplier.
Fire Alarms and Associated Services include the Maintenance and Reactive Maintenance of the following Associated Services:
- Fire Detection & Alert Systems
- Emergency Voice Communication (EVC) Systems.
- Remote monitoring telephone line systems (e.g. Redcare or equivalent).
- Remote Monitoring Centre for Alarm Signalling.
- Automatic Fire Curtains
- Automatic door closers
- Automatic Door Release
- Magnetic Door Holds
- Fire Shutters
- Stair Pessurisation/Smoke Control Systems
- Fire Suppressant Systems and Room Integrity Inspections.
- Gas Detection Systems
- Voice Evacuation System
- Firemans phone
As Fire Alarm systems play a major part of building Health & Safety, the University has a responsibility to ensure all Fire alarm reactive works have an initial response time of one hour by competent personnel.
Reactive work is often required for completion within 24 hours. In certain circumstances the reactive works or a temporary installation may be required to be installed within the day of reactive report.
two.3) Estimated date of publication of contract notice
21 July 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=801776.
(SC Ref:801776)